Small Business Appplication and Support Representative

Chubb; O’Fallon (MO); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Chubb is seeking a Small Business Help Desk Representative to provide first‑level technical assistance and exceptional customer service over the phone in a NICE CXOne environment. You will handle diverse requests, triage tickets, and resolve issues efficiently while leveraging training materials and knowledge bases.

The role emphasizes strong communication, critical thinking, and teamwork. Ideal candidates will have experience in call centers or customer service, basic Small Business insurance

Qualifications

• College-level education preferred, but not required based on prior experience.
• Commercial Insurance knowledge is preferred but not required.
• Work From Home / Remote Work experience preferred (VPN, desktop setup).
• Understanding of or ability to learn Small Business Insurance products and underwriting guidelines is required.
• General computer and program knowledge is preferred, as the role involves troubleshooting and triaging technical issues for business partners.
• Experience in the ServiceNow ticketing system preferred but not required.
• Prior phone experience required with emphasis on Level 1 triage and help desk experience preferred.
• Demonstrated history of quickly onboarding into new roles, systems, or environments and independently applying training with minimal supervision is highly valued.

Responsibilities

• Provide timely customer service to incoming requests via the phone in an automated call delivery environment.
• Multi-task between incoming calls and email requests with a 12 business hour turnaround.
• Apply critical thinking to assess, prioritize, and triage incoming tickets.
• Track all phone, email, and portal tickets in ServiceNow from creation to resolution within SLAs.
• Leverage training materials, knowledge bases, reference guides, and SOPs before escalating.
• Absorb and apply new training, product updates, and procedural changes quickly.
• Ensure complete resolution of all customer inquiries and coordinate end-to-end service as needed.
• Navigate multiple systems to research and resolve inquiries.
• Identify patterns or recurring issues and flag systemic problems to leadership.

Skills

Customer service

Phone support

Critical thinking

Ticket triage

Time management

Multitasking

Team collaboration

Independent work

Decision making

Adaptability

Education

College-level education preferred

Tools

ServiceNow

OneNote

Excel

Word

Job description

JOB DESCRIPTION

As a Small Business Help Desk Representative, you will play a pivotal role in delivering exceptional customer service primarily through phone interactions in an automated call delivery environment (NICE CXOne Phone Platform). You will serve as the first point of contact for both external and internal customers, handling a wide variety of requests and providing first-level technical assistance and problem-solving over the phone.

Role Summary

JOB DESCRIPTION

As a Small Business Help Desk Representative, you will play a pivotal role in delivering exceptional customer service primarily through phone interactions in an automated call delivery environment (NICE CXOne Phone Platform). You will serve as the first point of contact for both external and internal customers, handling a wide variety of requests and providing first-level technical assistance and problem-solving over the phone.

Strong phone skills are essential — you will be expected to manage incoming calls efficiently, respond professionally, and resolve issues accurately and promptly.

Critical thinking is a foundational requirement of this role. You will need to analyze customer inquiries, assess urgency and complexity, and triage requests based on training and established protocols.

A critical differentiator for success in this role is the ability to quickly absorb and apply training materials, onboarding resources, and team‑provided reference guides. You must demonstrate sound judgment in determining when to rely on established resources versus when to elevate — and be expected to exhaust available resources before doing so. Proper ticket handling, accurate categorization, prioritization, and triage from first contact through resolution are core expectations of this role.

This position is ideal for candidates who are fast learners, resourceful problem‑solvers, and disciplined in their approach to ticket management — individuals who can apply logical reasoning, adapt quickly to new information, and consistently deliver accurate, professional service.

Job Responsibilities

• Provide timely customer service to incoming requests via the phone in an automated call delivery environment (NICE CXOne Phone Platform).
• Multi‑task between incoming calls and e‑mail requests with the ability to meet a turnaround time of 12 business hours.
• Apply critical thinking skills to assess, prioritize, and properly triage incoming tickets — ensuring each request is accurately categorized and routed according to established protocols.
• Track all phone, email, and portal tickets in the ServiceNow platform, maintaining accurate and up‑to‑date records throughout the full ticket lifecycle: creation, categorization, prioritization, assignment, updates, and resolution within defined SLAs.
• Leverage all available resources — including training materials, knowledge base articles, reference guides, OneNote documentation, and team SOPs — as a first step before escalating issues, demonstrating self‑sufficiency and sound judgment.
• Rapidly absorb and apply new training, product updates, and procedural changes to maintain accuracy and consistency in service delivery with minimal ramp‑up time.
• Ensure complete resolution of all customer inquiries; coordinate end‑to‑end service with business partners as needed.
• Effectively navigate multiple systems and applications to research, analyze, and resolve customer inquiries.
• Identify patterns or recurring issues during triage and flag potential systemic problems to leadership proactively.
• Work effectively in a team environment using professional interpersonal and communication skills.
• Maintain basic knowledge of Small Commercial insurance principles and company products, continuously building understanding through provided training and reference resources.

Skills

• Strong customer service skills including oral and written communication.
• Ability to work with internal and external customers and assist to the best ability in resolving their issue.
• Experience in a call center or customer service environment highly preferred.
• Knowledge of customer service principles and practices.
• Ability to handle multiple priorities within strict time constraints.
• Excellent organizational skills, with the ability to multi‑task.
• Excellent verbal and written communications skills.
• Excellent collaboration skills.
• Advanced Critical Thinking and Analytical Skills — ability to identify, assess, and triage potential issues based on training and established guidelines, applying logical reasoning to unfamiliar situations.
• Demonstrated ability to quickly learn and apply new concepts, systems, and processes with minimal ramp‑up time.
• Proven ability to rely on and effectively utilize provided resources (training guides, knowledge base, reference materials, SOPs) as a first step in resolving inquiries prior to escalation.
• Strong ticket triage and handling discipline, including proper logging, categorization, prioritization, and timely follow‑through on all open tickets.
• Ability to apply sound judgment when assessing unfamiliar situations by drawing on available training and reference tools before seeking escalation.
• Possesses the ability to work independently to complete assignments in a timely manner.
• Ability to work well in a team environment.
• Demonstrated commitment to team and departmental goals.
• Ability to make informed decisions, achieving the appropriate results.
• Accurate data entry and tracking skills required.
• Working knowledge of OneNote, Word, and Excel — to be used to reference and look up information.
• Working knowledge of ServiceNow preferred — to be used to track Help Desk tickets.
• Flexibility when schedule changes are needed and when overtime opportunities are available.
• Adherence to In‑Office Attendance policy (4 Days In‑Office / 1 Day Working From Home).
• Reliability and responsive communication with manager.

Education & Experience

• College‑level education preferred, but not required based on prior experience(s).
• Commercial Insurance experience is preferred but not required.
• Work From Home / Remote Work experience preferred (ability to troubleshoot basic connection issues, VPN experience, desktop setup, etc.).
• Understanding of or ability to learn Small Business Insurance products and underwriting guidelines is required.
• General computer and program knowledge is preferred, as the role involves troubleshooting and triaging technical issues for business partners.
• Experience in the ServiceNow ticketing system preferred but not required.
• Prior phone experience required with emphasis on Level 1 triage and help desk experience preferred.
• Demonstrated history of quickly onboarding into new roles, systems, or environments and independently applying training with minimal supervision is highly valued.

About Us

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.