Multi Site Supervisor- SACC Program

River Valley Regional YMCA; New Jersey; On-site; USD 20,664 - 34,440; Part time

Job summary

River Valley Regional YMCA is seeking a Site Supervisor to oversee child care programs in New Jersey. The role involves program planning, supervising assistant teachers, and maintaining positive communication with parents and school district personnel. Candidates should have an educational background in Early Childhood Education or related fields, as well as CPR and First Aid certifications. This position requires strong organizational skills and the ability to work effectively with children and staff to support their needs.

Qualifications

• Completion of an undergraduate program with a Bachelor’s or Associate’s Degree in relevant fields.
• CPR, First Aid, and AED certifications required within 30 days of hire.
• Ability to work well with young children and supervise adults.

Responsibilities

• Plan and implement daily programs for school-age children.
• Maintain communication with parents and school district staff.
• Supervise assistant teachers and maintain attendance records.

Skills

Child supervision

Program planning

Communication

First Aid certification

Education

Bachelor's Degree in Early Childhood Education or related field

CDA with two years of related work experience

Job description

Position Summary

M-F 6am-7am and 2pm-6pm plus office hours

25-30 hours a week

The responsibilities of this position are many and varied and will be determined by factors such as the number of children enrolled, ages served, hours of operation, and specific requirements of each school. The Site Supervisor is in charge of a designated room or area generally located in a local elementary school building. This person is usually required to work a split shift and is responsible for opening and closing the site. This person will plan, implement, and supervise a daily program of activities that reflect the needs and interests of school age children in a before and after school child care setting. The Site Supervisor will establish and maintain a positive relationship with the children, parents, school teachers, and the school district personnel. The Site Supervisor is hired to either work the nine month position following the school districts year or the three month summer program. The Site Supervisor may choose to work both programs.

Essential Functions

• Plan and implement a developmentally appropriate program using the YMCA School Age Care Curriculum.
• Prepare and execute weekly lesson plans based on a weekly, bi-weekly, or monthly themes. Appropriate learning standards must be documented in the lesson plans.
• Be aware of and responsive to various ages, developmental levels, and interests of enrolled children when planning activities.
• Provide daily opportunity for outdoor activity (weather permitting).
• Plan and implement a minimum of one structured activity per day.
• Set rules and limits with all children and post in a prominent location.
• Establish discipline techniques that are firm, consistent, and fair to all children.
• Identify children who may have special needs and assist the child in gaining acceptance among peers.
• Use positive approaches to help children behave constructively.
• Have meaningful interactions with children on a consistent and regular basis.
• Provide a variety of choices, experiences, and opportunities for all children.
• Demonstrate characteristics of a positive role model.

Communication with Parents and School District

• Maintain open communication with parents and school district personnel.
• Prepare and distribute a monthly newsletter for parents.
• Conduct parent conferences within 45 days of enrollment, at least twice during the school year and as needed.
• Respond to questions, concerns, or complaints in a professional and timely manner; not in front of the children or when scheduled to be involved with the group.
• Share pertinent program and child information with parents and/or the school district on a regular basis via notes, posters, newsletters, or verbal communication.
• Act as a responsible advocate of the YMCA.

Supervision of Staff

• Provide supervision of assistant teachers.
• Conduct biannual formal evaluations of assistant teachers, providing guidance, direction, and support on a regular basis.
• Work cooperatively to assign duties and responsibilities of all staff.
• Communicate and work cooperatively as a team to promote the site in a positive fashion.
• Conduct staff conferences when necessary to identify problems and seek solutions.
• Actively involve and solicit input from assistant teachers into program planning and development.

Reporting Functions

• Accurately record and maintain weekly and monthly attendance and meal counts.
• Plan monthly breakfast and snack menus according to the CACFP guidelines.
• Utilize the ADP time system. If access is unavailable, maintain an accurate time sheet. Calculate and approve the assistant teacher time sheet if they do not have access to ADP; submit weekly.
• Submit weekly attendance and payments to the school age director at the beginning of each week.
• Submit monthly attendance and meal counts, menus, lesson plans, accident reports and tracking forms, illness tracking forms, and health and safety checklist by the second business day of the new month. Place all items in the site monthly envelope.
• Report accidents to the school age director immediately by phone and submit accident reports in written form within 24 hours.
• Report changes in addresses, phone numbers, place of employment, and emergency contact numbers to the school age director.

Safety and Environment

• Supervise children in all settings and at all times. Be aware of the number of children in care at all times.
• Eat with children, modeling proper table manners and sharing the same menu.
• Safely escort children to and from school, where applicable.
• Ensure strict confidentiality of any and all pertinent information concerning children and their families.
• Administer First Aid as necessary and maintain a properly stocked First Aid Kit.
• Check the school office and phone the parent if an after school child who normally attends does not come to a designated meeting place.
• Administer medication if necessary and record on a daily medication log.
• Conduct and record fire drills every 60 days (at a minimum).
• Be aware of and carry out all licensing requirements as outlined in the DHS Licensing Handbook for Child Care Centers.
• Ensure emergency contact sheets are updated every 6 months and any changes are reported to the school age director.
• Ensure that emergency information and the First Aid Kit accompany children at all times when leaving the premises.

Supplementary and Planning Responsibilities

• Obtain food from the YMCA. Order any additional food from the cook. The cook must have at least two days notice and any special orders must be picked up the day they are delivered.
• Maintain neatness and cleanliness of the SACC area. Help with maintaining cleanliness of classroom (washes tables before and after snack, sweeps floor, cleans up spills promptly, etc.).
• Attend and participate in a monthly staff meeting and all required trainings.
• Secure the building at sites which have keys to open and close.
• Maintain appropriate levels of supplies at the site.
• Prepare and serve daily breakfast and snacks following CACFP guidelines.
• Complete a quarterly service project.
• Maintain accurate and complete records and files on enrolled children including physicals, immunizations, emergency contacts, and parental consents.
• Control unauthorized access and use of program food, supplies, and equipment.
• Maintain inventory of all site equipment, toys, games, and materials.
• Maintain petty cash account, process receipts with petty cash slips, and identify items purchased and intended use.
• Be available to work on school scheduled inservice days and vacations, snow delays, early dismissals, and school closings as required by the school age director.
• Ensure the site is operated within YMCA Child Care Services guidelines and in accordance with contractual agreements at each site.
• Follow the dress code set forth by the agency and adhere to the Employee Handbook and Policy and Procedure Manual.

Requirements

• Completion of an undergraduate program at an accredited college or university with a Bachelor’s Degree and/or teaching certification in Early Childhood Education, Child Development, Special Education, or Elementary Education OR the completion of an undergraduate program with an Associate’s Degree, or its equivalent, in those fields, or a CDA with two years of related work experience.
• Compliance with Act 33, including documentation of Child Abuse History (Form CY-113) and Criminal History (Form SP4-164) and FBI fingerprinting.
• Biennial physical examination and initial TB (Mantoux) test and freedom from any infectious or communicable disease.
• Ability to work with and relate well to young children and coworkers; ability to supervise adults.
• Successfully complete the New Staff Orientation and mandated reporter training before starting in the classroom.
• CPR, First Aid, AED certifications within 30 days of hire date.
• Ability to plan, organize and implement age-appropriate/developmentally appropriate program activities.
• Previous experience with diverse populations and ability to develop positive, authentic relationships with people from different backgrounds.