Site Supervisor- Loyalsock Childcare Center

River Valley Regional YMCA; Williamsport (Lycoming County); On-site; USD 32,000 - 42,000; Full time

Job summary

River Valley Regional YMCA in Williamsport, PA seeks a School Age Site Supervisor to lead and supervise the classroom team, plan curriculum, and ensure a safe, engaging environment for children. You will coordinate lesson plans, activities, and daily routines aligned with the YMCA School Age Care Curriculum.

This role requires strong communication with parents and school district personnel, ability to manage staff, and adherence to licensing and safety standards.

Qualifications

• Bachelor’s Degree or teaching certification in Early Childhood Education.
• Associate’s Degree in related field or CDA with two years of experience.
• Ability to supervise adults and work with diverse populations.

Responsibilities

• Plan and implement a developmentally appropriate program using the YMCA School Age Care Curriculum.
• Prepare weekly lesson plans and theme-based activities while documenting learning standards.
• Maintain open communication with parents and school district personnel.
• Supervise assistant teachers and coordinate staff duties.
• Record attendance, meals, and ensure safety and licensing compliance.

Skills

Plan activities

Leadership

Supervision

Communication

Safety awareness

Education

Bachelor’s Degree in Early Childhood Education

Associate’s Degree / CDA

Job description

Description

The School Age Site Supervisor supervises the assistant teacher(s) in their classroom. All department staff are responsible for each other’s safety and well‑being.

Essential Functions

• Plan and implement a developmentally appropriate program using the YMCA School Age Care Curriculum.
• Prepare and execute weekly lesson plans based on a weekly, bi‑weekly, or monthly theme. Appropriate learning standards must be documented in the lesson plans.
• Be aware of and responsive to various ages, developmental levels, and interests of enrolled children when planning activities.
• Provide daily opportunity for outdoor activity (weather permitting).
• Plan and implement a minimum of one structured activity per day.
• Set rules and limits with all children and post them in a prominent location.
• Establish discipline techniques that are firm, consistent, and fair to all children.
• Identify children who may have special needs and assist the child in gaining acceptance among peers.
• Use positive approaches to help children behave constructively.
• Have meaningful interactions with children on a consistent and regular basis.
• Provide a variety of choices, experiences, and opportunities for all children.
• Demonstrate characteristics of a positive role model.

Communication with Parents and School District Personnel

• Maintain open communication with parents and school district personnel.
• Prepare and distribute a monthly newsletter for parents.
• Conduct parent conferences within 45 days of enrollment, at least twice during the school year and as needed.
• Respond to questions, concerns, or complaints in a professional and timely manner; not in front of the children or when scheduled to be involved with the group.
• Share pertinent program and child information with parents and/or the school district on a regular basis via notes, posters, newsletters, or verbal communication.
• Act as a responsible advocate of the YMCA.

Supervision of Assistant Teacher(s)

• Conduct biannual formal evaluations of assistant teacher(s) providing guidance, direction, and support on a regular and ongoing basis.
• Work cooperatively to assign duties and responsibilities of all staff.
• Communicate and work cooperatively as a team to promote the site in a positive fashion.
• Conduct staff conferences when necessary to identify problems and seek solutions.
• Actively involve and solicit input/ideas of assistant teacher(s) into program planning and development.

Reporting Functions

• Accurately record and maintain weekly and monthly attendance and meal counts.
• Plan monthly breakfast and snack menus according to the CACFP guidelines.
• Utilize the ADP time system; if access is unavailable, maintain an accurate time sheet and calculate and approve the assistant teacher(s) time sheet if they do not have access to ADP.
• Submit weekly attendance and payments to the school age director at the beginning of each week.
• Submit monthly attendance and meal counts, menus, lesson plans, accident reports, tracking forms, illness tracking forms, and health and safety checklist by the second business day of the new month.
• Report accidents to the school age director immediately by phone and submit accident reports in written form within 24 hours.
• Report changes in addresses, phone numbers, place of employment, and emergency contact numbers to the school age director.

Safe and Healthful Environment

• Supervise children in all settings and at all times. Be aware of the number of children in care at all times.
• Eats with children, modeling proper table manners and sharing the same menu.
• Safely escort children to and from school, where applicable.
• Ensure strict confidentiality of any and all pertinent information concerning children and their families.
• Administer First Aid as necessary and maintain a properly stocked First Aid Kit.
• Check the school office and phone the parent if an after‑school child who normally attends does not come to a designated meeting place.
• Administer medication if necessary and record on a daily medication log.
• Conduct and record fire drills every 60 days (at a minimum).
• Be aware of and carry out all licensing requirements as outlined in DHS’s Licensing Handbook for Child Care Centers.
• Ensure that emergency contact sheets are updated every 6 months and any changes are reported to the school age director.
• Ensure that emergency information and the First Aid Kit accompany children at all times when leaving the premises.

Supplementary and Planning Responsibilities

• Obtain food from the YMCA. Order any additional food from the cook with at least two days notice; special orders must be picked up the day they are delivered.
• Maintain neatness and cleanliness of SACC area; help with cleaning the classroom (wash tables before and after snack, sweep floor, clean up any spills promptly).
• Attend and participate in a monthly staff meeting.
• Attend and participate in all required trainings.
• Secure the building at sites which have keys to open and close.
• Maintain appropriate levels of supplies at the site.
• Prepare and serve daily breakfast and snacks following the CACFP guidelines.
• Complete a quarterly service project.
• Maintain accurate and complete records and files on enrolled children including physicals, immunizations, emergency contacts, and parental consents.
• Control unauthorized access and use of program food, supplies, and equipment.
• Maintain inventory of all site equipment, toys, games, and materials.
• Maintain petty cash account, process receipts with petty cash slips, and identify items purchased and intended use.
• Be available to work on school‑scheduled in‑service days and vacations, snow delays, early dismissals, and school closings as required by the school age director.
• Assure the site is operated within YMCA Child Care Services guidelines and in accordance with contractual agreements at each site.
• Follow the appropriate dress code set forth by the agency.
• Adhere to policies and procedures as outlined in the Employee Handbook and Policy and Procedure Manual.

Requirements

Physical Demands

• Ability to plan, lead and participate in activities.
• Ability to lift a minimum of 35 pounds.
• Ability to stand for long periods of time.
• Ability to interact with the children on their level.

Qualifications

• Completion of an undergraduate program at an accredited college or university with a Bachelor’s Degree and/or teaching certification in Early Childhood Education, Child Development, Special Education, or Elementary Education, or an Associate’s Degree in the same fields, or a CDA with two (2) years of related work experience.
• Compliance with Act 33, including documentation of Child Abuse History (Form CY-113), Criminal History (Form SP4‑164), and FBI fingerprinting.
• Biennial physical examination, initial TB (Mantoux) test and freedom from any infectious or communicable disease.
• Ability to work with and relate well to young children and coworkers.
• Ability to supervise adults.
• Successfully complete the New Staff Orientation and mandated reporter training before starting in the classroom.
• CPR, First Aid, AED certifications within 30 days of hire date.
• Ability to plan, organize and implement age‑appropriate and developmentally appropriate program activities.
• Previous experience with diverse populations. Ability to develop positive, authentic relationships with people from different backgrounds.