Site Supervisor @ Rancho High School [E]

BOYS & GIRLS CLUBS OF GARDEN GROVE; Garden Grove (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

BOYS & GIRLS CLUBS OF GARDEN GROVE is seeking a Site Supervisor at one of BGCGG’s ASSETs sites in Garden Grove. The role oversees daily operations, staff supervision, facilities management, and program delivery at the high school site.

This is a full-time, non-exempt position requiring 30+ hours weekly, starting at $26 per hour plus comprehensive benefits. Relevant education and leadership experience preferred.

Qualifications

• Must be at least 21 years of age.
• Associate’s degree (or 60 college units) and 1 year of supervisory experience or 2 years BGCGG Lead or equivalent experience.
• 2 years of experience working with teen-aged children in a group supervision setting.
• Bilingual capabilities preferred.
• Reliable transportation, CA driver license and automobile insurance.
• Must maintain CPR certification throughout employment.

Responsibilities

• Provide guidance, resources, and coaching to staff as necessary.
• Ensure safety, crisis intervention and confidentiality; follow policy changes promptly.
• Conduct staff meetings and yearly evaluations; manage staff development.
• Coordinate program development, trainings, and community relation efforts.
• Maintain attendance, paperwork, and filing per BGCGG policies.

Education

Associate’s degree (or 60 college units completed)

2 years of BGCGG Lead or equivalent experience

Job description

Job Details

Job Location: Rancho Alamitos High School - Garden Grove, CA 92841

Position Type: Full Time

Education Level: Some College

Salary Range: $26.00 - $26.00 Hourly

Job Shift: Full Time (30+ hours/week)

Class: Non-Exempt, Full Time

Hourly Rate: Starting at $26/hour + comprehensive benefits

Hours

Hours: 30+ hours/week, occasional evening and Saturday hours, 30 hours/week during recess periods – Site Supervisors cannot leave earlier that 5:30pm two days per week, the Site Supervisor and Lead cannot leave early on the same days, Site Supervisors must arrive no later than 1:30pm two days per week, BGCGG will accommodate school schedules based on these set guidelines. Proof of schedule is required and Site Supervisors must be willing to transfer.

Location

Location: One of BGCGG’s various ASSETS sites

Primary Function

Primary Function: Manages overall daily operations of the designated ASSETs funded high school site program with the primary concern for programs and service delivery, supervision and training of staff, facilities management, community relations and membership administration.

Leadership

• Establishes vision and goals for program; actions reflect mission and values of the organization
• Demonstrates work ethic; conduct follows policies and procedures in School Age Handbook and Employee Handbook
• Adheres to GGUSD policies and procedures; delivers organizational and department changes to staff in a positive manner
• Provides guidance, resources, and coaching to staff as necessary
• Provides positive praise and utilizes motivational tools with staff;
• Solicits feedback and gathers employee buy-in when making decisions to ensure employees feel valued and allow for creativity and idea generating; establishes an environment where employees collaborate and implement BUIC in all program pieces
• Uses sound judgment

Supervision

• When faced with challenging situations, makes sound decisions regarding safety, crisis intervention and confidentiality
• Provides example to employees by following company policy and ensures employees follow BGCGG policies
• Communicates policy changes in a timely manner; approaches staff, members, parents and community members with cultural sensitivity
• Provides ongoing feedback and regular appraisal; approaches employees with assertiveness and addresses concerns in real-time
• Conducts staff meetings; completes and provides feedback through yearly evaluations
• Provides clear, timely and accurate information; seeks opportunities for individual staff development; allocates and monitors work assigned to program staff

Safety

• Maintains a healthy and safe environment, ensuring facilities, equipment and supplies are well-kept
• Conducts monthly safety drills and provides basic documentation; ensures fanny packs are worn properly by staff daily and replenishes them regularly; reports Incident and Accident Reports in a timely manner to all pertinent stakeholders
• Responds appropriately in a crisis situation
• Maintains a safe and orderly program environment by arranging for repairs and replacement of equipment

Program Development & Implementation

• Gives staff adequate training, resources and tools for proper program planning
• Plans and executes special events (i.e. family nights, focus groups, field trips, club promotions) and National Programs
• Provides feedback and praise to employees to create impactful programming targeted towards teens
• Regularly assesses program effectiveness and makes changes when necessary
• Meets organizational program baseline by ensuring that monthly calendars offer 5 Core Areas and addresses the 40 Developmental Assets, supports the Youth Development Strategy (BUIC) and incorporates Be Great Traits
• Maintains organizational expectation of attendance; administratively collects necessary paperwork and follows filing protocol established by the organization (i.e. Member Files, Federal Program Monitoring (FPM); attends all meetings
• Conducts parent, member, and staff surveys to identify needs and satisfaction; meets attendance goals for dedicated site
• Implements college and career readiness programs that prepare members for success
• Attends mandatory program development trainings as required by Supervisor
• Observes and monitors implementation of curriculum based programs through observations
• Provides resources and feedback to ensure that staff are provided with support to run programs
• Supports curriculum based programs and initiatives

Resource Management

• Assists with updating/inputting member information into member management system in a timely manner
• Reviews attendance records at the end of each program day to ensure accuracy and completeness
• Reviews attendance packets and verifies that they meet all requirements stated in the applicable policies and procedures
• Ensures that attendance is tracked accurately and according to policies and procedures in member management system
• Manages and monitors budget to ensure compliance with payroll, purchasing card, annual campaign, phone usage, wireless data, Staples order, and fieldtrips
• Ensures that employee time cards are checked daily and if needed accurately inputted by each payroll period
• Assists with selecting assigned staff and volunteers, ensures productive and effective performance; ensures compliance with organization and state policies; manages and provides professional development for staff and volunteers

Marketing

• Maintains communication as needed with school personnel, members, parents, community partners and other BGCGG departments to promote and ensure programs and services are meeting established standards and requirements
• Maintains professionalism with all customers, members and colleagues
• Represents the program in various community and/or agency meetings
• Creates marketing resources that promote programs that are up to date and meets BGCGG guidelines as well as posted visibly for customers and staff to see; promotes BGCGG events such as annual campaign to customers, school faculty and community
• Plans and coordinates special event and field trips with staff
• Promotes BGCGG events, such as annual campaign to customers, school faculty and community
• Solicits feedback from school, community and families through focus groups
• Offers members the opportunities to participate in National Programs and Initiatives
• Creates and maintains publishing documents to highlight and inform customers of site/organization events and resources

Communication

• Delivers organizational and department changes to parents and members in a positive manner
• Communicates in a professional manner to all parents and community members
• Responds to phone messages, emails, and other forms of communication in a timely manner
• Demonstrates effective written and verbal communication skills
• Handles parent complaints effectively and in a timely manner, communicates with supervisor in a timely manner
• Creates marketing tools, brochures, flyers and actively interacts with school personnel

Qualifications

• At least 21 years of age
• Associate’s degree (or 60 college units completed) and 1 year of supervisory experience or proof of post-secondary education and 2 years of BGCGG Lead or equivalent experience
• 2 years of experience working with teen-aged children in a group supervision setting
• Bilingual capabilities preferred
• Reliable transportation, safe driving record with two years of driving experience, CA driver license and automobile insurance
• Must maintain valid CPR certification throughout employment through BGCGG CPR Program or through another acceptable CPR certification agency

Knowledge, Skills & Abilities

• Ability to uphold organization’s mission and values; ability to develop positive relationships and set appropriate boundaries
• Basic knowledge of group dynamics and youth development; awareness of classroom management and behavior strategies
• Ability to effectively use written, verbal, and non-verbal communication in small and large group settings
• Ability to adapt and be flexible; must be able to collaborate effectively and use resources effectively
• Ability to manage priorities and tasks including effective time management
• Ability to recognize potential issues and apply problem solving as needed
• Must have strong interpersonal skills to build relationships and rapport
• Ability to manage multiple priorities and tasks including effective time management and attention to detail
• Must have sound judgment regarding safety; Ability to effectively build an high performing team
• Ability to apply critical thinking skills when problem solving; ability to develop a high quality program by planning and goal setting
• Knowledge of administrative and clerical procedures and systems such as managing files and records, following up on phone calls, conducting meetings, completing reports, and tracking data; Ability to recognize potential issues and apply problem solving

Requirements

• Position may require standing/sitting for extended periods of time, dexterity of hands and fingers to operate office equipment, reaching overhead, above the shoulders and horizontally, bending at the waist; seeing to review and analyze reports, documents or other reports; hearing and speaking to communicate and provide information to others; speaking to be heard before groups of people; position may require to lift, carry, pull or otherwise move objects between 10-20 pounds
• Must pass Staff Instructional Exam prior to employment; fulfills minimum professional development requirement

BGCGG is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, gender expression, gender identity, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities. I acknowledge that employment with BGCGG is based on the mutual consent that either I or BGCGG can terminate employment at-will with or without cause at any time. I understand and am capable of performing in a reasonable manner, with or without a reasonable accommodation, the duties and responsibilities described above.