Site Safety and Operations Coordinator - Edendale Middle School

Boys & Girls Clubs of San Leandro; San Francisco (CA); On-site; USD 31,684 - 41,328; Full time

Job summary

The Site Safety & Operations Coordinator at Boys and Girls Clubs of San Leandro, based at Edendale Middle School in San Lorenzo, ensures safe, structured after‑school operations and supports staff in upholding high standards of care.

You will train staff in emergency procedures, lead drills, manage incident reporting, and coordinate with school leadership to maintain compliance, site security, and smooth daily operations using MyClubHub.

Qualifications

• Experience working with school-aged youth in after-school settings.
• Current First Aid and CPR certification or willingness to obtain before start date.
• Availability for the full academic year, including training sessions and after-school closeout operations.
• Strong communication and interpersonal skills with students, staff, parents, and external partners.
• Excellent organizational skills and ability to manage multiple responsibilities.

Responsibilities

• Oversee daily site operations, ensuring adherence to BGCSL and school policies.
• Lead safety procedures, drills, and alignment with safety leadership.
• Investigate incidents, document findings, and implement corrective actions.
• Lead onboarding, ongoing training, and certification programs for staff (CPR/first aid).
• Manage student enrollment, class assignments, and check-in/out via MyClubHub.
• Maintain safety records and incident reports; coordinate with school for facility access.
• Provide regular updates to leadership on safety improvements and operational needs.
• Foster a proactive safety-focused culture among staff.

Skills

Safety procedures

CPR/First Aid

Communication

Staff training

Site operations

Independent work

Education

High school + 48 college credits

Associate’s degree

Paraeducator exam

Tools

MyClubHub

Job description

Title: Site Safety and Operations Coordinator

Organization: Boys and Girls Clubs of San Leandro

Location: Edendale Middle School, 16160 Ashland Avenue, San Lorenzo

Department: Programming

Reports to: Program Manager

Direct Reports: None

Exempt Status: Non-Exempt

Position Type: Full-Time, On-Site

Compensation: $23-$30/hr

Position Overview

The Site Safety & Operations Coordinator (SSOC) is a key leader in fostering a safe, structured, and welcoming after-school environment for youth and staff. This role ensures smooth daily operations by overseeing safety protocols, managing site logistics, and supporting staff in upholding the highest standards of care. Through proactive training, incident response, and collaboration with school and organizational leadership, the SSOC plays a vital role in creating an environment where students can learn and thrive. This position is central to the BGCSL’s mission by ensuring that safety and operational excellence are seamlessly integrated into the program. By maintaining compliance, training staff in emergency procedures, and strengthening site security, the SSOC helps sustain a program where students feel secure and supported, allowing them to fully engage in enriching after-school experiences. What makes this role unique is its dynamic blend of safety leadership, hands‑on operational management, and staff development. The SSOC not only ensures compliance and emergency readiness but also plays a key role in coaching staff and fostering a culture of safety. This is a role for a proactive, solutions-oriented individual who thrives in a fast-paced environment and is passionate about creating a safe and structured space for youth development.

Our Values In Action

• Transformative Leadership: We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement. In this role, you will lead with empathy and authenticity, create a safe, supportive, and collaborative environment for staff and youth, empower and mentor YDPs, provide strong onboarding, training, and ongoing development, and continuously improve safety and operations, approaching challenges with a solutions-focused mindset.
• Resilience: We approach every situation with a growth mindset, demonstrating flexibility and courage, reframing challenges as opportunities. In this role, you will lead with adaptability and a growth mindset, turn challenges into opportunities for improvement, stay solutions-focused and flexible, adjust to changing needs while ensuring safety and efficiency, and maintain confidence and composure under pressure, guiding the team through unexpected situations.
• Youth Centered Approach: Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience. In this role, you will prioritize the safety, well-being, and experience of youth, ensure all operations support their growth and success, make decisions with a youth-first mindset, create a safe, engaging, and supportive after-school environment, and advocate for youth needs by collaborating with staff to implement policies and practices that benefit them directly.

Essential Functions

• Daily Operations & Compliance: Oversee daily site operations, ensuring adherence to BGCSL, School Site, and District policies while maintaining a structured and efficient environment.
• Safety Protocols & Emergency Preparedness: Implement and lead safety procedures, conduct regular drills, and work closely with the Director of Club Safety and Operations to align on best practices.
• Incident Management & Reporting: Investigate, document, and implement corrective actions for safety incidents while ensuring compliance with safety standards through monthly inspections.
• Staff Training & Development: Lead onboarding, ongoing training, and certification programs for staff in collaboration with Learning & Development and HR, ensuring CPR and first aid compliance.
• Student & Facility Oversight: Manage student enrollment, class assignments, and check-in/out processes through MyClubHub while ensuring a safe, organized, and functional site environment.
• Regulatory Compliance & Documentation: Maintain accurate safety records, incident reports, and compliance documentation while coordinating with school administration for facility access and resources.
• Collaboration & Communication: Provide regular updates to leadership on safety improvements and operational needs while partnering with district safety teams to align protocols and best practices.
• Culture of Safety & Teamwork: Foster a proactive, safety-focused environment where all staff are engaged in maintaining security, order, and student well-being.

Requirements

Required Qualifications

• At least two years of experience working with school-aged youth in an educational or after-school setting (excluding daycare environments).
• Current First Aid and CPR certification or willingness to obtain before the start date.
• Availability for the entire academic school year, including training sessions and after-school closeout operations.
• Strong communication and interpersonal skills to engage effectively with students, staff, parents, and external partners.
• Excellent organizational skills and attention to detail, with the ability to manage multiple responsibilities simultaneously.
• Ability to work independently with minimal supervision.

Educational Requirements (Must Have One Of The Following)

• High school diploma + 48 college semester units (˜ 2 years college), OR
• High school diploma + an Associate’s (or higher) degree, OR
• High school diploma + a passing score on the district’s Paraeducator/Paraprofessional Exam.

Preferred Qualifications

• Bachelor’s degree or some college coursework in a relevant field.
• Prior experience in site safety, operations, or facility management in an educational or youth development setting.
• Experience in incident investigation, root cause analysis, and reporting, with the ability to communicate safety and operational concerns to leadership and external stakeholders.
• Familiarity with facility management, safety monitoring, and communication tools (e.g., incident reporting software, scheduling platforms).
• Experience managing budgets, prioritizing daily tasks, and balancing short-term needs with long-term safety and operational goals.
• Valid California driver’s license with a clean driving record.

Work Environment

• Frequently required to stand.
• Frequently required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Frequently exposure to outside weather conditions.
• Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).
• The noise level in the work environment may vary from location; light to moderate.
• The employee must occasionally lift and/or move more than 50 pounds.

The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.

The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.