Site Operations & Data Coordinator

Boys & Girls Clubs of Greater Milwaukee; Glendale (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

The Administrative Coordinator at Boys & Girls Clubs of Greater Milwaukee is a dynamic, operationally oriented professional who ensures smooth day-to-day activities across Club sites. You will partner with the Site Leader to optimize backend operations, data tracking, and front-line service delivery to youth.

This role blends office management with leadership support, overseeing financials, HR documentation, and program logistics, while coaching staff and maintaining a safe, engaging,

Qualifications

• HS diploma or equivalent required.
• 2–3 years data systems, customer service, and clerical experience.
• Advanced Excel (pivot tables, formulas), Word, and PowerPoint.
• Strong math, literacy, and writing skills for data entry and reporting.
• Excellent verbal and written communication.
• Must possess a valid Wisconsin driver's license with clean record.

Responsibilities

• Act as acting site leader in absence, guiding staff and supporting youth.
• Input and manage membership data digitally with confidentiality.
• Keep families informed about transportation changes.
• Track and verify Club income; oversee receipts and documentation.
• Maintain office technology; monitor inventory with digital tools.
• Coordinate HR documentation (W2s, state regs; seasonal programming).
• Complete mandatory compliance trainings.
• Create, analyze, and distribute real-time data reports to guide operations.
• Oversee financial transactions including bank deposits and petty cash reconciliation.
• Manage stakeholder mailing lists; ensure smooth partner communications.
• Lead meeting logistics from invites to room setup and follow-up.

Skills

Data systems

Customer service

Clerical skills

Literacy & writing

Verbal communication

Written communication

Driving license

Education

High School Diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

The Administrative Coordinator at Boys & Girls Clubs of Greater Milwaukee is a dynamic, operationally oriented professional who ensures smooth day-to-day activities across Club sites. You will partner with the Site Leader to optimize backend operations, data tracking, and front-line service delivery to youth.

This role blends office management with leadership support, overseeing financials, HR documentation, and program logistics, while coaching staff and maintaining a safe, engaging,