Site Mine Clerk

Dumas Contracting USA Inc; Elk Creek (NE); On-site; USD 36,000 - 52,000; Full time

Job summary

Dumas Contracting USA Inc. invites applications for an Site Clerk to support on-site administration, liaison with head office, and processing of payroll and purchase requisitions.

The role emphasizes strong organization, safety compliance, and accurate record-keeping within a mining operations environment. Ideal candidates will have a year of administrative experience and familiarity with MS Office tools, with post-secondary education considered an asset.

Qualifications

• Maintain good housekeeping and observance of all safety and health and environmental regulations.
• Receive, clarify as required, any tasks assigned.
• Preparation and submission of purchase requisitions.
• Order coveralls and PPE for site employees as required.
• Prepare and submit payroll deduction form as required.
• Respond to head office inquiries regarding new hires, transfers, rate changes, terminations, benefit forms, and timesheets.
• Maintain employee files which include resume and training records.
• Record and issue minutes of meetings.
• Answer telephones, direct calls, perform typing, filing, and information gathering for site management and head office.
• Perform any other reasonable job tasks as requested by management.
• Report any unsafe condition or act to management immediately. Rectify or isolate immediately if possible.

Responsibilities

• Manage administrative tasks and maintain office organization on site.
• Coordinate payroll-related forms and HR documents with head office.
• Handle inquiries from head office and staff; maintain employee records.
• Prepare meeting minutes and distribute to management and staff.
• Assist with safety compliance and office logistics as needed.

Skills

Strong organizational skills

Office systems proficiency

MS Office proficiency

Education

Post secondary education

Tools

MS Office

MS Outlook

Internet

Excel

Job description

Description

Dumas is a leading full-service mining contractor operating in the Americas. The company's client list includes some of the world's largest and most respected mining companies.

Dumas is the contractor of choice for the most technically challenging underground projects, including mine construction, full-scale mine development, production mining, mine services and engineering.

Under the direction of the Superintendent, the Site Clerk is primarily responsible for office duties, purchase req's, and site liaison with head office.

Requirements

• Maintain good housekeeping and observance of all safety and health and environmental regulations.
• Receive, clarify as required, any tasks assigned.
• Preparation and submission of purchase requisitions.
• Order coveralls and PPE for site employees as required.
• Prepare and submit payroll deduction form as required.
• Respond to head office inquiries regarding new hires, transfers, rate changes, terminations, benefit forms, and timesheets.
• Maintain employee files which include resume and training records
• Record and issue minutes of meetings.
• Answer telephones, direct calls, perform typing, filing, and information gathering for site management and head office.
• Perform any other reasonable job tasks as requested by management.
• Report any unsafe condition or act to management immediately. Rectify or isolate immediately if possible.

Technical Competencies

• Competency with office systems and relevant computer programs
• Proficiency in MS Office, MS Outlook, Internet, Excel
• Strong organizational skills

General Competencies

• Integrity and Trust - is seen as a direct, truthful individual, and adheres to Dumas's code of business conduct.
• Ethics and Values - attitude and behavior reflect the Dumas core vision and values.
• Informing - provides information in a timely manner so that accurate decision can be made.
• Planning - the ability to break down work into the process steps and develop schedules and tasks assignments.
• Organizing - the ability to multitask and accomplish multiple goals and tasks
• Communicates Effectively - effective communicator and provides timely and helpful information to others.
• Action Oriented - has a can do it attitude when faced with different and new challenges.

Work experience and educational level

• Minimum of one years' experience in an administrative position
• Previous work experience in a mining and/or industrial environment is an asset
• Post secondary education is an asset