Site Contract Associate

ProSciento, Inc; United States; Hybrid; USD 60,000 - 75,000; Full time

Job summary

ProSciento, Inc. is seeking a Site Contract Associate to negotiate and manage site contracts and budgets within Budgeting & Contracting leadership. The role focuses on drafting CDAs, CTAs, LOIs and amendments, ensuring mutual benefits for sites and Sponsors, and driving timely start-up of clinical trials.

You will coordinate across Study Start-up, Project Management, and other teams, producing accurate, 100% error-free documentation while maintaining filing and tracking systems.

Qualifications

• Bachelor's degree required; 1 year in clinical research or similar environment preferred.
• Experience in contract administration, procurement or vendor negotiation is a plus.
• Ability to draft, negotiate and manage site contracts and budgets accurately.

Responsibilities

• Drafts, negotiates and oversees CDAs, CTAs, study budgets, LOIs and amendments using templates and parameters.
• Ensures site contracts are mutually beneficial for sites and Sponsors.
• Forecasts contract execution timelines to support timely site start-up for clinical trials.
• Communicates site legal/budgetary issues to internal/external parties.
• Reviews contracts for completeness and accuracy; maintains filing/tracking.
• Collaborates with Study Start-up and Project Management and other functions.

Skills

Budgeting & Contracting

Contract negotiation

Attention to detail

Communication

Time management

Cross-functional collaboration

Education

Bachelor's degree in finance, economics, or related field

Tools

MS Word

MS Excel

PowerPoint

Windows OS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Site Contract Associate

Full Time- Salary 30C-40A US

Salary Range: $60,000.00 To $75,000.00 Annually

POSITION SUMMARY:

Negotiates budgets and contracts with the sites under the direction of Budgeting & Contracting leadership and project team as applicable. Performs duties in accordance with ProSciento’s values, policies, and procedures.

DUTIES AND RESPONSIBILITIES:

• Drafts, negotiates and oversees Confidentiality Agreements (CDAs), Clinical Trial Agreements (CTAs), study budgets, Letter Of Indemnity (LOI) and amendments with investigative sites based on pre-defined templates and negotiation parameters.
• Ensures that the site contracts are mutually beneficial contractual agreements for both sites and Sponsors
• Serves as the primary site contracts lead person for studies. Accurately forecasts contract execution timelines in support of timely site start up for the conduct of clinical trials.
• Communicates and explains site legal/budgetary issues to internal and external parties.
• Appraises contracts for completeness and accuracy.
• Ensures accurate filing and tracking.
• Interacts and collaborates with other functional areas, including Study Start up and Project Management departments.
• Builds relationships and credibility with internal customers and external sites through professionalism and accuracy of contracts support.
• Responds to inquiries from sites and sponsors professionally, efficiently, and effectively, and follows up with investigative sites concerning outstanding contracts and budgets on a regular basis, and as frequently as necessary to resolve any concerns/issues as quickly as possible.
• Produces 100% error-free documents, including budgets and contracts.

JOB REQUIREMENTS / QUALIFICATIONS/EDUCATION:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

Bachelor's degree from a four-year college or university in finance, economics, or related business field. 1-year experience in a clinical research setting or similar environment, and/or an equivalent combination of education and experience. Experience in contract administration, procurement, or vendor negotiation is a plus.

KNOWLEDGE, SKILLS, AND COMPETENCIES REQUIRED

• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets firsthand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Functional/Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Informing: Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information.
• Negotiating: Can negotiate skillfully in tough situations with both internal and external groups; can settle differences with minimum noise; can win concessions without damaging relationships; can be both direct and forceful as well as diplomatic; gains trust quickly of other parties to the negotiations; has a good sense of timing.
• Priority Setting: Spends his/her time and the time of others on what’s important; quickly zeros in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks; creates focus.
• Time Management: Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

Skills, Knowledge, and Abilities:

Must be able to work independently while partnering across functions. Ability to organize data and information effectively and communicate with professionalism and clarity to management and clients.

Language Ability:

Ability to read and interpret documents such as safety rules, Standard Operating Procedures (SOPs), Work Instructions (WIs), procedural manuals, governmental and clinical regulations, and similar documents. Able to communicate effectively to employees, cross departmentally, in management groups, and group meeting settings.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have excellent computer skills with working knowledge and proficiency in the current Microsoft Office Word, Excel, and PowerPoint, as well as Windows applications. Ability to quickly learn and use new software systems.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.

CONDITIONS OF EMPLOYMENT

• Verification of educational requirements, employment history, professional references, and certifications/training and U.S. work authorization.

WORKING CONDITIONS AND PHYSICAL EFFORT

• Work is normally performed in a typical interior/office work environment, remotely or in a hybrid arrangement based on approval from the department manager/supervisor.

The above job description does not imply these outlined duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.

ProSciento reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and company.

ProSciento is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.