Site Contract and Payment Associate

Ora; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare options

Flexible PTO

401K with match

Parental Leave

Life & Disability Insurance

Remote work reimbursement

Career development

Job summary

Ora, a leading ophthalmic clinical research firm, seeks a Site Contract and Payment Associate in the Legal department. The role focuses on preparation, review, negotiation, and management of clinical trial contracts and study budgets with sponsors and investigative sites, ensuring compliance with regulatory requirements and financial objectives.

You will also manage accurate, timely processing of site payments globally, ensuring alignment with contract terms, milestones, and regulatory standards

Qualifications

• Associates’ or Bachelor’s degree in business or Life Sciences, with 1+ year in clinical research or equivalent.
• 2+ years Accounts Payable experience
• High attention to detail and ability to manage multiple studies.

Responsibilities

• Review/execute CTAs and amendments with Sponsor, Site and Ora legal team.
• Develop, review, and negotiate budgets with sponsors and sites.
• Track contract milestones and amendments throughout study lifecycle.
• Monitor budget approvals and align terms with budgets.
• Ensure payment terms, invoicing schedules, and milestones are defined.
• Prepare reports on contract status, budget approvals, and payment status.
• Collaborate with cross-functional teams and Legal for negotiations.
• Identify data integration issues between EDC and Veeva Vault and resolve delays.

Skills

Accounts Payable

Budget development

Contract negotiation

Clinical trials

Data analysis

Communication

GCP/GXP/ICH

Excel

Veeva Vault

Education

Associates or Bachelor's degree in business or Life Sciences

Tools

Veeva Vault

EDC

Excel

Adobe

Microsoft Word

Outlook

Job description

POSITION TITLE: Site Contract and Payment Associate

DEPARTMENT: Legal

Ora Values the Daily Practice of …

Prioritizing Kindness * Operational Excellence * Cultivating Joy * Scientific Rigor

At Ora, we are building the future of ophthalmic clinical research. As the world’s leading full-service ophthalmic drug and device development firm, we guide our clients across all phases of clinical research to efficiently bring new products and therapies to market. Over the past 45 years, our expert teams have helped earn more than 85 new product approvals. Ora's pre-clinical and clinical models, unique methodologies, integrated clinical data solutions, and global regulatory strategies have been refined and proven across thousands of global projects. Today, our team continues to expand across the globe, with 400 employees across North America, Europe, Asia, and Latin America.

The Role:

Ora’sSiteContract and Payment Associateis responsible forthe preparation, review, negotiation, and management of clinical trial contracts and study budgets with sponsors and investigative sites. This role ensures that clinical research agreements are compliant with regulatory requirements, institution policies, and financialobjectiveswhile supportingtimelystudy start-up and execution.

Additionally, the Site Contract and Payment Associateis responsible fortheaccurateandtimelyprocessing of payments to clinical trial investigative sitesglobally. This role ensures that site payments align with contract terms, study milestones, and regulatory requirements, whilemaintainingstrong collaboration with internal teams and investigative sites to support successful clinical trial execution.

What You’ll Do:

• With guidance,facilitate the review and execution process for Clinical Trial Agreements (CTAs) and Amendments, with Sponsor, Site and Ora legal team s. This includes:
  • Support the development, review, and negotiate clinical trial budgets with sponsors and sites, including per-patient costs, start-up fees, pass-through expenses, and overhead
  • Track contract milestones, renewals, and amendments throughout the study lifecycle
  • Monitor budget approvals and align contract terms with negotiated budgets
  • Ensure payment terms, invoicing schedules, and milestone payments are clearly defined in contract
  • Support the analysis of study protocols to assess cost implications and ensure budgets reflect fair market value (FMV)
  • Prepare reports for study team regarding contract status, budget approvals, and payment status
• Collaborate withOra’sGlobalcross functionalprojectteamsincludingProject Management,Clinical Trial Associates,Clinical Research Associates,ProjectDirectorsand Information Technology (IT).
• CollaborationwithLegal for contract negotiations
• Identify,track and monitor data integration between EDC and Veeva Vault systems, highlight any data issues withOraIT, following up on any outstanding data issues that lead to payment delays
• Set up, process, and manage clinical trial site paymentsin accordance withClinical Trial Agreements (CTAs) and approved budgetsin the Veeva Vault Paymentsystem, this includes:
  • Verify that payment triggers (e.g., visit completion, data entry,monitoringmilestones) are met prior to payment
  • Calculate and reconcile per-patient payments, start-up fees, milestone payments, and pass-through expenses
  • Ensure payments are issued accurately and on schedule
  • Reconcile payments with invoices,supporting documentationand financial systems
  • Identifyand resolve overpayments, underpayments, and payment discrepancies
• Responsibilities may differ slightly from the above based on specific needs of the business.
• Adhere to all aspects of Ora’s quality system.
• Adhere to all essential systems and processes that are required at Ora to maintain compliance to Ora’s data integrity & business ethics and regulatory requirements.
• Clear and sustained demonstration of Ora’s values – prioritizing kindness, operational excellence, cultivating joy and scientific rigor – as well as their linked behaviors.
• Responsibilities may differ from the above based on the specific needs of the business.

What We Look For:

• Experience needed for the Role:
  • Associates’ or Bachelor’sdegree in business or Life Sciences, with one or more years’ experience in clinical research or equivalent combination of education,trainingand experience. Years of experience may be considered in lieu of education.
  • 2+ yrs Accounts Payable experience
  • High attention to detail and ability to manage multiple studies simultaneously
  • Clinical trial contract negotiationand budget development and cost analysis
  • Experience workingat aresearchsiteorin aCRO environment
• Additional Skills and Attributes:
  • Knowledge of clinical trial agreements and research billing
  • Strong analytical and excellent communication skills
  • Experience in clinical site payments and clinical trial operations
  • Strong organizations skills with a commitment to consistently producing high quality work
  • Experience with Adobe, Excel spreadsheets, Microsoft Word and Outlook
  • Knowledge of GCP/GXP/ICH regulations

Competencies and Personal Traits:

• What We Do:
  • Execution Excellence: Ability to set goals, create structure and maintain a focused and collaborative approach to the delivery of timely and high-quality work.
• How We Do It:
  • IQ, EQ and SQ: Agile and positive thinker, communicator and collaborator who uses a growth mindset to work and lead with authenticity, transparency, resilience, and empathy. Scientific, intellectual, and emotional/social curiosity creates the willingness and ability to innovate, make mistakes, learn and try again.
  • Clear and Direct Communication, Feedback and Conflict Resolution: Practice radical candor in your communication and participate in active Giving and receiving feedback frequently, with an open heart and mind creates psychological safety and promotes faster, individual, team and company growth.
• Why We Do It:
  • Seek Meaning and Purpose and a Desire to be Part of Something Bigger than Yourself: Crave being part of a team that works together under shared values to achieve significant positive impact in the wider world. At Ora, we are creating vision beyond what we see.

What We Offer:

• Well Being:Offering comprehensive healthcare options in Medical, Dental and Vision beginning day 1.
• Flexible PTO & Unlimited Sick Time:Providing you the freedom to unwind and recharge when you need toin addition to 14 company paid holidays.
• Financial:Competitive salaries along with a 401K plan through Fidelity with company match.
• Family Support Care:Adoption and fertility assistance provided along with offering 16 weeks paid Parental Leave.
• Company Paid Life & Disability Insurance:Offering peace of mind to help you and your family feel secure.
• Remote & Wellness Reimbursement:We'll reimburse you to support your remote workspace and wellness purchases.
• Employee Assistance Program:No matter what issues you're facing, New Directions is here to help you and your family.
• Career Development Opportunities:Continued opportunities to grow and develop your career journey.
• Global Team:Opportunities to work with colleagues across the globe.
• Impact: A chance to research new ophthalmic therapies that impact patients cross the globe.

Benefit Eligibility:Full-time employees of Ora working a minimum of 30 hours per week. Our per diem workforce is eligible for Medical and Dental coverage once they have hit 6 months of service and work an average of 30 hours per week.

Our mission is to weave together people, processes, and technology to support innovation in ophthalmology around the world. We believe our business should be a force for good — to improve , heal, and change how we see. As a global company , our vibrant …

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