Site Closeout Specialist — Ensure Smooth Project Completion

Weltmann Lighting, LLC; Hicksville (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Weltmann Lighting, LLC is seeking a Field Closeout Coordinator to manage project closeout procedures, final deliverables, punch lists, and field documentation. You will work with Project Managers, clients, manufacturers, vendors, and field reps to ensure accurate and timely closeout.

Candidates should be highly organized, able to travel, and proficient in MS Office and Adobe Acrobat. This role reports to the Field Operations Manager and offers growth within a project-driven environment.

Qualifications

• Willingness to travel by personal vehicle; clean driving record.
• Proficient in written and verbal communication.
• Strong Microsoft Office (Excel, Outlook) and Adobe Acrobat Pro skills.
• Excellent organizational and scheduling abilities.
• Must be at least 21 years old and pass DMV/background checks.
• Must pass Federal OSHA Drug and Alcohol tests.
• OSHA SST certification within the first three months of employment (company reimbursed).

Responsibilities

• Manage project closeout procedures and final closeout requirements for assigned projects.
• Work with Project Managers, clients, manufacturers, vendors, and field teams to obtain final project deliverables.
• Perform jobsite walkthroughs to review completed work, identify open items, and document punch list issues.
• Create, update, and distribute punch list reports, field reports, closeout logs, and final project status reports.
• Track open closeout items and follow up with responsible parties until items are completed.
• Assist with final deliveries, missing material issues, replacement orders, and field coordination items required to close out a project.
• Create final purchase orders, replacement orders, warranty-related orders, and other project documentation as required.
• Maintain timely and accurate communication with clients regarding open items, deliverables, punch list status, and closeout progress.
• Provide regular updates to the Field Operations Manager and Project Managers on assigned projects.
• Travel to jobsites, warehouses, client offices, and project meetings as directed by the Field Operations Manager (company reimbursed).
• Develop and maintain positive working relationships with clients, field representatives, manufacturers, vendors, and installation teams.
• Support the assembly and organization of project folders both digitally and physically as per company procedures.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time management

Customer service

Tools

MS Office (Excel, Outlook)

Adobe Acrobat Pro

Job description

Weltmann Lighting, LLC is seeking a Field Closeout Coordinator to manage project closeout procedures, final deliverables, punch lists, and field documentation. You will work with Project Managers, clients, manufacturers, vendors, and field reps to ensure accurate and timely closeout.

Candidates should be highly organized, able to travel, and proficient in MS Office and Adobe Acrobat. This role reports to the Field Operations Manager and offers growth within a project-driven environment.