Site Assistant

Think Together; Ontario (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

Think Together is seeking a Part-Time Site Assistant to support attendance and student services at the site level. Responsibilities include scheduling check-ins, data entry, and managing the payment portal where applicable.

The role requires organizing materials, coordinating the snack program, and maintaining records with strict confidentiality. Strong English communication and a reliable, punctual mindset are essential.

Qualifications

• High School diploma required.
• 48 semester units or 60 quarter units and/or pass pre-employment test.
• Ability to speak and write standard English appropriate in a public-school setting.
• Must pass Live Scan (criminal background check via fingerprinting), provide a clear TB test.

Responsibilities

• Assists Site Program Manager with scheduling with student check-in and sign-out processes.
• Interacts with parents during drop off and pick up periods.
• Organizes and prepares educational materials; stores and checks resources; organizes materials for students and teachers.
• Enters information into spreadsheets, forms and records; maintains confidentiality of personal information.
• Assists with payment portal management and program fee tracking (if applicable).
• Coordinates the snack program (orders, checks in and inventories food products, dispenses snacks).
• Performs general office duties (photocopying, faxing, filing) as needed.
• Assists with room cleanup and supports site operations as needed.
• Supervises students and staff in the absence of Site Coordinator.
• Serves as frontline staff and Site Coordinator as needed.
• Supports coaching and training of staff and volunteers.

Skills

Data entry

Scheduling

Communication

Office software

Education

High School diploma

48 semester units or 60 quarter units

Pre-employment test

Tools

Live Scan

Job description

Overview

Site AssistantStatus: Part-Time

Pay Rate: $19.50/hour

GENERAL PURPOSE:

Assists at sites with attendance of students, completes or assists with various duties related to the provision of excellent student services, including site and material preparation, data entry, scheduling, student record keeping, managing payment portal and program fees. May coordinate the snack program. May back up for absent staff or Site Program Manager. Completes general administrative duties like copying, faxing and filing and other work as assigned. May assist with student discipline under the supervision of the Site Program Manager. Works on special projects assigned by the Site Program Manager. May assist with coaching and training of staff.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Assists Site Program Manager with scheduling with student check-in and sign-out processes.
• Interacts with parents during drop off and pick up periods.
• Organizes and prepares educational and other materials; stores and checks resources; organizes materials for students and teachers.
• Enters information into a variety of spreadsheets, forms and records; follows instructions regarding protection of personal information Keeps records for various aspects of the Think programs (for example, attendance records).
• Assists with payment portal management and program fee tracking (if applicable).
• Coordinates the snack program (orders, checks in and inventories food pro ducts, dispenses snacks, keep records and enters data)
• Performs general office duties (photocopying, faxing, filing) as needed
• Assists with room clean up as needed or requested.
• Serves as a positive e role model for students and others affiliated with Think programs.
• Supervises students and staff in the absence of Site Coordinator.
• Serves as a frontline staff and Site Coordinator as needed
• Works on special projects assigned d by Site Coordinator
• Assist with coaching and training of staff and volunteers
• Friendly, supportive attitude when working with children and adults
• Other duties as assigned

OTHER RESPONSIBILITIES:

• Arrives punctually to meet responsibilities in site start up and assignments.
• Maintains close communication with Site Program Manager regarding planned or emergency absences.
• Maintains clean classroom and facility space.
• Maintains highest degree of confidentiality in staff, student, and volunteer matters.
• Complies with Think Together, school district, and school site policies and procedures.

QUALIFICATIONS AND REQUIREMENTS:

• • High School diploma required.
  • 48 semester units or 60 quarter units and/or pass pre-employment test.
  • Ability to speak and write standard English appropriate in a public-school setting
  • Must pass Live Scan (criminal background check via fingerprinting), provide a clear TB test.

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law (for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.