Site Assistant

Think Together; Mountain View (CA); On-site; USD 27,552 - 38,572; Part time

Job summary

Think Together is seeking a part-time Site Assistant to support at program sites with student services, scheduling, data entry, and materials management. The role involves coordinating the snack program and assisting with administrative duties under the Site Program Manager’s supervision.

Responsibilities include handling attendance records, coordinating with parents during drop-off/pick-up, and serving as a role model for students. Bilingual Spanish is required, and confidentiality is essential.

Qualifications

• High school diploma required.
• 48 semester units or 60 quarter units and/or pass pre-employment test.
• Ability to speak and write standard English appropriate in a public-school setting.
• Must pass Live Scan (criminal background check via fingerprinting) and provide a clear TB test.

Responsibilities

• Assists Site Program Manager with scheduling and student check-in/check-out processes.
• Interacts with parents during drop-off and pick-up periods.
• Organizes and prepares educational and other materials; stores and checks resources; organizes materials for students and teachers.
• Enters information into spreadsheets, forms and records; protects personal information; keeps records for Think programs (attendance).
• Assists with payment portal management and program fee tracking (if applicable).
• Coordinates the snack program (orders, inventory checks, dispenses snacks, records and data entry).
• Performs general office duties (photocopying, faxing, filing) as needed.
• Assists with room cleanup as needed or requested.
• Serves as a positive role model for students and others affiliated with Think programs.
• Supervises students and staff in the absence of the Site Coordinator.
• Works as Site Coordinator as needed and on special projects.
• Assists with coaching and training of staff and volunteers.

Skills

Spanish language proficiency

Education

High school diploma

48 semester units or 60 quarter units

Pre-employment test

Job description

General Purpose

Assists at sites with attendance of students, completes or assists with various duties related to the provision of excellent student services, including site and material preparation, data entry, scheduling, student record keeping, managing payment portal and program fees. May coordinate the snack program. May back up for absent staff or Site Program Manager. Completes general administrative duties such as copying, faxing, filing and other work as assigned. May assist with student discipline under the supervision of the Site Program Manager. Works on special projects assigned by the Site Program Manager. May assist with coaching and training of staff.

Site Assistant

Status: Part-Time

Pay Rate: $24/hour

Bilingual in Spanish required.

Essential Job Duties and Responsibilities

• Assists Site Program Manager with scheduling and student check‑in/check‑out processes.
• Interacts with parents during drop‑off and pick‑up periods.
• Organizes and prepares educational and other materials; stores and checks resources; organizes materials for students and teachers.
• Enters information into spreadsheets, forms and records; follows instructions regarding protection of personal information; keeps records for various aspects of the Think programs (e.g., attendance records).
• Assists with payment portal management and program fee tracking (if applicable).
• Coordinates the snack program (orders, checks inventory, dispenses snacks, keeps records and enters data).
• Performs general office duties (photocopying, faxing, filing) as needed.
• Assists with room cleanup as needed or requested.
• Serves as a positive role model for students and others affiliated with Think programs.
• Supervises students and staff in the absence of the Site Coordinator.
• Serves as a frontline staff member and as Site Coordinator as needed.
• Works on special projects assigned by the Site Coordinator.
• Assists with coaching and training of staff and volunteers.
• Maintains a friendly, supportive attitude when working with children and adults.
• Other duties as assigned.

Other Responsibilities

• Arrives punctually to meet responsibilities during site start‑up and assignments.
• Maintains close communication with the Site Program Manager regarding planned or emergency absences.
• Maintains a clean classroom and facility space.
• Maintains the highest degree of confidentiality in staff, student, and volunteer matters.
• Complies with Think Together, school district, and school site policies and procedures.

Qualifications and Requirements

• High school diploma required.
• 48 semester units or 60 quarter units and/or pass pre‑employment test.
• Ability to speak and write standard English appropriate in a public‑school setting.
• Must pass Live Scan (criminal background check via fingerprinting) and provide a clear TB test.

Think Together is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, religious creed, physical disability, mental disability, age for individuals age 40 and over, medical condition (as defined by state law, for example, cancer or genetic characteristics or HIV/AIDS), marital status, military and veteran status, sexual orientation, genetic information, citizenship status or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.