Site Administrator PT

YMCA; Fraser (MI); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

FREE Family Membership

Flexible Scheduling

Family-friendly Work Environment

Employee Assistance Program & Retirem.

Job summary

The YMCA of Metropolitan Detroit is hiring a Site Administrator for Eisenhower Elementary, Fraser Public Schools. The role oversees day-to-day operation, staff supervision, and compliance with licensing rules to deliver a safe, high-quality school-age childcare program.

You will lead the Y Learning Center, ensure engaging learning environments, and coordinate programming with school partners to support youth development and family involvement.

Qualifications

• Associate’s Degree or higher required.
• Must complete 15 hours of school age child care training.
• Must be at least 19 years old.
• Meets state licensing requirements for childcare.
• DHS clearance prior to starting work and CPR, First Aid, AED, and Child Safe certifications within 30 days.
• Blood Borne Pathogens training, Redwoods, and concussion training as required.

Responsibilities

• Serve as the designated Site Administrator during all operating hours, providing day-to-day operational leadership and support to the Y Learning Center.
• Ensure compliance with Michigan Child Care Licensing Rules, YMCA policies, and safety standards; maintain a safe, welcoming environment for youth.
• Maintain appropriate staff-to-child ratios and overall program quality for an optimal environment.
• Address parent, child, and staff concerns with professionalism and confidentiality.
• Coach site staff to foster teamwork and YMCA values; model professional behavior.
• Oversee onboarding, training, and ongoing development of the YLC Site team.

Skills

Physical activity leadership

Child engagement

Staff supervision

Program coordination

Education

Associate’s Degree or higher

Tools

CPR

First Aid

AED

Child Safe certifications

DHS clearance

Job description

The YMCA of Metropolitan Detroit is a non-profit organization dedicated to strengthening the foundation of community through youth development, healthy living, and social responsibility. Imagine going to work knowing that what you do each day positively affects the lives of the people in your community. Working at the Y, you’ll discover more than just a job—you’ll enjoy a career with the chance to make a lasting difference in the lives of those around you.

YLC Site Administrator will be responsible for the daily administration, operation, and implementation of an assigned Y Learning Center site. This position ensures the delivery of a safe, high quality, licensed school age childcare program while supervising site staff, supporting children and families, and maintaining compliance with YMCA standards and the State of Michigan Child Care Licensing Rules.

The Site Administrator serves as the designated person in charge of the site whenever the Youth Development Manager or YLC Program Administrator is not present. This leader is responsible for maintaining a positive, engaging, and nurturing environment that supports the YMCA’s mission of youth development, healthy living, and social responsibility.

MAKE AN IMPACT ON TODAY’S YOUTH WITH A JOB AT THE Y!

Now Hiring for Fraser Public Schools: Eisenhower Elementary!

YMCA EMPLOYEE BENEFITS

• FREE Family Membership & Discounted Access to Programs
• Flexible Scheduling
• Family-friendly Work Environment
• Employee Assistance Program & Retirement Plan

GENERAL FUNCTION

SITE LOCATION PLACEMENT

The Site Lead will be located at Eisenhower Elementary, part of Fraser Public Schools and will receive their school site location, from Management, based on staff availability and levels in the area.

QUALIFICATIONS

• Associate’s Degree or higher from an accredited college or university in any field of study.
• Completed 15 hours of school age child care training.
• Requires the individual must be 19 years of age.
• Meets the requirements set forth by the state-licensing agency.
• Documentation of DHS clearance prior to starting work, and CPR, First Aid, AED, and Child Safe certifications are required within 30 days.
• Complete Blood Borne Pathogens training, Redwoods, and concussion training as required.

ABILITIES & SKILLS

• Ability to participate in, plan, and lead all physical activities
• Ability to sit and stand from a seated position on the floor when interacting with children
• Capability to be outside for up to 30 minutes a day, year-round

JOB DUTIES & RESPONSIBILITIES

• Serve as the designated Site Administrator during all operating hours, providing day to day operational leadership and support to the Y Learning Center.
• Ensure compliance with State of Michigan Child Care Licensing Rules, YMCA policies, and safety standards, while maintaining a safe, welcoming and inclusive environment for all youth participants.
• Maintain appropriate staff to child ratios and overall program quality to ensure an optimal environment for children and families.
• Respond promptly to parent, child, and staff concerns with excellent customer care/service, while maintaining confidentiality and being professional.
• Directly oversee and coach assigned site staff to foster teamwork, model YMCA values, and maintain professional behavior.
• Provide daily guidance and performance feedback to ensure quality programming and adherence to licensing compliance.
• Assist with onboarding, training, mentoring, and ongoing development of the YLC Site team.
• Oversee the implementation of YLC programming, maintain engaging learning environments that include age appropriate activities
• Ensure lesson plans comprehensively integrate STEM, literacy, physical activity, character development, leadership, SEL, and CATCH curriculum.
• Support participating youth’s social, emotional, cognitive, physical, and character development through structured and intentional activities.
• Maintain all required licensing documentation, including attendance, student records, incident reports, and CACFP meal distribution where applicable.
• Ensure adherence to health and safety protocols by conducting and documenting safety drills, monitoring medication administration, and executing emergency procedures.
• Build positive relationships with the parents and families, communicating regularly regarding children’s progress and program activities while addressing concerns professionally and promptly.
• Partner with school administrators and community organizations, representing the YMCA professionally within the community.
• Assist the YLC Program Leadership Team in developing, implementing, and evaluating program policies and procedures, while maintaining accurate program, enrollment, and participant records.
• Support daily site operations by monitoring supply inventory, notifying leadership of supply needs, and practicing responsible use of program resources.
• Conduct regular checks of YLC spaces, classrooms, and playgrounds for adherence to emergency procedures.
• Maintain a clean, organized, and safe program environment by actively participating in general housekeeping and site maintenance.
• Meet and stay up to date with all qualifications for site administration role in adherence to state childcare licensing, YMCA required training and compliance.
• Serve as the designated on-site leader during hours of program operation.
• S upervise site staff to ensure appropriate care of youth, resolving all parent, participant, partner, and staff concerns.
• Attend all staff meetings and other activities (i.e. open houses, PTA meetings, etc.) as required.
• Assist and attend community events sponsored by the YMCA as required.
• Follow all safety, blood borne, and child abuse prevention guidelines.
• Ensure a safe and nurturing environment, attending to the needs of the children at all times.
• Document incidents and accidents by filling out an FYI for parents, and YMCA incident Report forms, submit them to the supervisor. Communicate all emergencies to the supervisor immediately.
• Implement a consistent system for teaching, recognizing and reinforcing the YMCA core values at your site.
• Turn in all completed sign in sheets to the supervisor on a weekly basis as required.
• Assist in monitoring the quantity, quality, appearance, maintenance, and storage of all supplies and equipment needed for program delivery. Maintain a general supply list on an ongoing basis.
• Interact with parents, children, and school staff at all times with a smile and by name.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• Ability to plan, lead and participate in all physical activities
• Ability to sit and stand from a seated position on the floor when interacting with children.
• Ability to respond with urgency and swiftness during emergencies.
• Ability to lift and carry supplies/equipment up to 30 pounds.
• Capability to be outside participating for up to thirty minutes a day, year round.

The YMCA of Metropolitan Detroit (“YMCA”) is an equal opportunity employer and seeks to be an inclusive and welcoming environment for all. The YMCA does not discriminate in recruitment, hiring or other terms or conditions of employment on the basis of race, color, gender, gender identity, sex, age, religion, national origin, genetic information, ethnicity, height, weight, marital status, sexual orientation, disability, military status or application or any other basis protected by state, federal or other applicable law.

The YMCA of Metropolitan Detroit is committed to ensuring the safety and well-being of children in our programs. We hold all staff, regardless of position, to the highest possible standards. We require all staff to be screened regularly and sign a code of conduct. All staff will be monitored when interacting with
program participants. We take any inappropriate interactions between program
participants and with staff very seriously and will fully cooperate with
authorities in any case of abuse.