Site Administrative Assistant

ChampionX; Village of Freeport (NY); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company matching

Career growth opportunities

Safety and operational excellence

Job summary

ChampionX, now part of SLB, seeks a Site Administrative Assistant for our Freeport, TX manufacturing site to provide broad administrative, procurement, facilities, training, and EH&S support. The role covers office operations, site access, supplier management, budget coordination, employee training records, and engagement activities to ensure safe, efficient site performance.

This position emphasizes teamwork across operations, finance, HR, and engineering, with a focus on confidentiality and

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of administrative, office management, procurement, facilities coordination, or operations support experience.
• Experience with purchasing, invoice processing, vendor management, and expense reporting.
• Experience maintaining records, databases, and compliance documentation.

Responsibilities

• Manage office supply inventory, ordering, stocking, and cabinet maintenance.
• Coordinate printers/copiers: ordering consumables, service, repairs, and invoicing.
• Procure janitorial supplies and oversee onsite janitorial services.
• Maintain professional, organized admin and engineering office environments.
• Create and manage employee badges and site access documentation.
• Maintain site personnel lists and safety footwear vouchers tracking.
• Create purchase orders and process invoices through procurement systems.
• Support training records, certifications, and regulatory documentation.
• Maintain site waste records and annual waste summary, permit tracking.
• Coordinate site events, meals, and employee recognition activities.
• Assist with site communications, community relations, and donor processes.
• Handle mail, shipping, and logistics requests as required.

Skills

Office administration

Procurement

Facilities coordination

Event planning

Education

High school diploma or GED

Tools

Microsoft Office

GEP

SAP

Oracle

Job description

Disclaimer: SLB completed the acquisition of ChampionX on July 16, 2025. If selected for this position, your employment will begin with ChampionX and will transition to SLB as part of the planned integration.

We are looking for a Site Administrative Assistant for our Freeport, Texas location to provide comprehensive administrative, procurement, facilities, training, environmental, and employee support for our manufacturing site. This is your opportunity to join a global technology company driving energy innovation for a balanced planet.

What's In It For You

• Opportunity to join a global technology company driving energy innovation for a balanced planet.
• Opportunity for career growth and continuous development.
• Thrive in a company that values safety, innovation, and operational excellence.
• Comprehensive benefits package that includes medical, dental, vision, 401(k) with company matching, and more!

What You Will Do

Office & Facilities Administration

• Manage office supply inventory, including ordering, stocking, and maintaining supply cabinets throughout the site.
• Coordinate management of site multifunction printers/copiers, including ordering consumables, arranging service and repairs, and processing related invoices.
• Procure and maintain janitorial supplies not covered through established keepstock programs.
• Provide general oversight of onsite janitorial services, ensuring facility support requirements are met and identifying service gaps for resolution.
• Maintain a professional, organized, and functional administrative and engineering office environment.
• Serve as a resource for office-related issues and facility support needs.

Employee Administration & Site Access

• Create and manage employee badges and site access documentation until full integration into enterprise access systems.
• Maintain and update site personnel lists, including employee additions, transfers, and terminations.
• Coordinate issuance and tracking of employee safety footwear vouchers.
• Coordinate issuance and tracking of prescription safety eyewear vouchers.
• Create and maintain hurricane re-entry authorization letters and manage employee updates for emergency response plans.

Procurement & Financial Administration

• Create purchase orders and process invoices through company procurement systems.
• Establish and maintain vendor records and supporting documentation.
• Execute approved purchases through contracted supplier catalogs and procurement channels.
• Reconcile and submit monthly corporate card expense reports.
• Prepare and submit monthly accrual information to site finance leadership.
• Process vendor invoices and ensure accurate financial documentation and approvals.
• Support budget tracking and procurement compliance activities.

Training & Compliance Support

• Maintain employee profiles and training records within company training management systems.
• Coordinate employee training schedules and communicate training requirements.
• Maintain certifications, training completion records, and supporting documentation.
• Support compliance reporting and administrative recordkeeping requirements.
• Maintain employee training files in accordance with company and regulatory requirements.

Environmental, Health & Safety Support

• Maintain site waste management records and ensure timely entry of disposal and manifest information.
• Compile and generate the site's Annual Waste Summary report.
• Maintain monthly permit tracking records and file required documentation.
• Coordinate annual scale calibration certifications with appropriate technical resources.
• Support environmental, health, safety, and regulatory documentation and recordkeeping requirements.

Employee Engagement & Site Events

• Coordinate meal services for training sessions, meetings, site events, and employee celebrations.
• Assist with planning and logistics for annual site events, including employee picnics and recognition programs.
• Coordinate monthly employee birthday recognition activities.
• Support employee engagement initiatives and special site functions.
• Assist leadership teams with employee appreciation and culture-building activities.

Communications & Community Relations

• Coordinate placement of approved site advertising and public notices.
• Process charitable contribution and donation requests for leadership and finance approval.
• Assist with preparation and distribution of site-wide communications and administrative updates.
• Support community outreach activities and related administrative requirements.

Mail & Logistics Coordination

• Manage outgoing and incoming mail and shipping activities.
• Coordinate regular postal and courier service activities.
• Support special mailing, shipping, and logistics requests as required.

Emergency Preparedness & Business Continuity

• Manage seasonal activation and deactivation of emergency communication systems, including satellite communication services.
• Maintain records supporting emergency preparedness and business continuity requirements.
• Support site emergency response and hurricane readiness initiatives.

Customer Service & Administrative Support

• Serve as a primary point of contact for visitors and guests, providing a professional and welcoming experience.
• Assist employees, contractors, vendors, and managers with administrative requests and site-related support.
• Support site managers and department leaders with special projects and administrative activities.
• Maintain confidentiality when handling sensitive employee or business information.
• Perform other duties and responsibilities as assigned.

Pre-Employment Requirements

• Must pass all pre-employment requirements as applicable.

Position Details

• Work is performed in a manufacturing site environment.
• Position provides administrative and operational support across multiple site functions, including operations, HSE, finance, HR, engineering, and site leadership.
• Responsibilities may require movement throughout office, manufacturing, warehouse, and outdoor plant environments.
• Local travel may be required for postal, shipping, vendor, or business-related activities.

Minimum Qualifications

Education

• High school diploma or GED required.

Experience

• Minimum of 3 years of administrative, office management, procurement, facilities coordination, or operations support experience.
• Experience with purchasing, invoice processing, vendor management, and expense reporting.
• Experience maintaining records, databases, and compliance documentation.

Technical Skills

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using enterprise procurement, accounting, or ERP systems such as GEP, SAP, Oracle, or equivalent platforms.
• Experience with electronic recordkeeping and training management systems.
• Ability to generate reports, maintain databases, and perform accurate data entry.

Knowledge, Skills & Abilities

• Strong organizational and time management skills with the ability to manage multiple competing priorities.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Ability to work independently while maintaining strong collaboration with cross-functional teams.
• Demonstrated attention to detail and accuracy.
• Ability to maintain confidential and sensitive information.
• Strong problem-solving, planning, and decision-making skills.
• Ability to coordinate multiple projects and deadlines simultaneously.

Preferred Qualifications

• Associate degree in Business Administration, Office Management, Accounting, Human Resources, or a related discipline.
• Experience supporting multiple functions within a manufacturing, industrial, chemical, energy, or oilfield services environment.
• Experience coordinating employee training, meetings, events, or similar administrative programs.
• Experience supporting manufacturing, chemical processing, energy, or oilfield services operations.
• Experience with environmental reporting, regulatory compliance documentation, training coordination, or safety program administration.
• Working knowledge of environmental, health, safety, or regulatory recordkeeping processes.
• Knowledge of procurement, budget tracking, purchase order management, and invoice processing.
• Experience coordinating employee recognition programs, site communications, and employee engagement activities.

SLB Leadership & Behavioral Competencies

• Demonstrates SLB values of People, Technology, and Performance.
• Builds collaborative relationships across functions and organizational levels.
• Promotes a positive employee experience through responsive service and professionalism.
• Demonstrates initiative and a continuous improvement mindset.
• Supports site operational excellence through effective planning, organization, and execution.
• Maintains the highest standards of integrity, safety, and compliance.

Physical Requirements

• Ability to move throughout office, manufacturing, warehouse, and outdoor plant environments.
• Ability to occasionally lift and carry items weighing up to 25 pounds.
• Ability to perform routine filing, stocking, inventory, and administrative support activities.
• Ability to travel locally for postal, shipping, vendor, or business-related activities as required.

About Us

ChampionX is now part of SLB, a global technology company driving energy innovation for a balanced planet. As innovators, that's been our mission for nearly a century.

We are a technology company that unlocks access to energy for the benefit of all. As innovators, that's been our mission for nearly a century. Today, we face a global imperative to create a future with more energy, but less carbon. Our diverse, innovative change makers are focused on going further in innovation and inventing the new energy technologies we need to get there.

SLB.com

Follow us on Facebook at @WeAreSLBGlobal, LinkedIn: SLBGlobal, or Instagram at @SLBGlobal.

Our Commitment to Diversity and Inclusion

We believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.