Site Administrative Assistant

GE Aerospace; Madison (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Employee Assistance Program

Job summary

GE Aerospace is seeking an Administrative Specialist to support the Executive Site Leader and site leadership team in Madison, AL. The role emphasizes integrity, project coordination, and proactive communication aligned with GE Behavioral principles.

You will partner with HR, Communications, and ERG leaders to drive site programs, events, and engagement while ensuring policy compliance and confidentiality. This is a hands-on role supporting fast-paced aerospace operations.

Qualifications

• Associated Degree or a high school diploma/GED.
• Experience supporting senior leaders in fast-paced operations or manufacturing environments.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools.

Responsibilities

• Manage complex calendars and cadences for executive leadership.
• Plan site visits and team events, including travel arrangements.
• Draft, proof, and distribute executive communications and updates.
• Coordinate with stakeholders; triage and escalate as needed.
• Manage vendor relationships and monitor performance with follow-ups.
• Plan and support on-site catering, events, and ERG activities.
• Process requisitions/POs and assist budgeting/records.
• Uphold confidentiality and compliance with policies.

Skills

Strong organization

Communication

Stakeholder management

Attention to detail

Education

Associate degree or high school diploma

Bachelor’s degree or 6+ years in admin roles

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

Job description

Job Description Summary Enable the Executive Site Leader and site leadership team to deliver on SQDC priorities through proactive administrative, coordination, and communication support. This role emphasizes high integrity, stakeholder partnership, vendor relationship management, event/catering logistics, support for Employee Resource Groups (ERGs), and site employee engagement initiatives—reflecting our Behaviors of Respect for People, Continuous Improvement, and Customer-Driven execution.

Roles and Responsibilities

• Calendar, Meetings, and Cadences
  • Manage complex calendars; schedule and prepare materials for daily/weekly/monthly operating cadences and reviews.
  • Plan site visits and team events; arrange travel and expenses per policy.
• Communication and Stakeholder Support
  • Draft, proof, and distribute executive communications and site-wide updates.
  • Serve as point of contact with internal/external stakeholders; triage and elevate as needed.
• Relationship and Vendor Management
  • Manage vendor relationships and performance. Track vendor deliverables and drive timely follow-up and issue closure.
• Catering and Event Support
  • Plan and execute on-site food vendors and catering.
  • Manage menus, dietary needs, headcounts, setup/breakdown, delivery timing, and reconciliation.
  • Ensure compliance with site safety, security, and food handling policies.
• Employee Engagement Support
  • Support site employee engagement initiatives (recognition, milestones, wellness, culture, volunteer events).
  • Partner with HR, Communications, and Employee Resource Group leaders to align with site goals, budgets, and policies.
• Procurement and Records
  • Process requisitions/POs; support basic budgeting/expense reports and records retention.
• Confidentiality, Compliance, and Integrity
  • Handle sensitive information with discretion; uphold data privacy, export control, and ethics policies.

Required Qualifications

• Associated Degree or a high school diploma/GED from an accredited school or institution

Desired Characteristics

• Bachelor’s degree (or high school diploma/GED with 6+ years in relevant administrative roles).
• Experience supporting senior leaders in a fast-paced operations or manufacturing environment.
• Strong organization, prioritization, and follow-through; adept at managing competing deadlines.
• Excellent written and verbal communication; high integrity, professional judgment, and confidentiality.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools.
• Familiarity with basic lean concepts (standard work, action planning) and willingness to learn.
• Experience in aerospace/manufacturing operations.
• Experience coordinating executive events, customer visits, ERG activities, employee engagement programs, and catering logistics.

GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness.

GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.

This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)).

Additional Information

GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Employees may also be subject to random and reasonable-suspicion drug and alcohol testing.

Relocation Assistance Provided: No