Site Admin Specialist — Defense Ops & Travel

L3Harris Technologies, Inc.; Tucson (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

L3Harris Technologies, Inc. is seeking an Field Administrative Assistant to provide autonomous administrative and operational support for the Davis-Monthan AFB program in Tucson, AZ.

This onsite role reports to the Site Manager and collaborates with PMO, Shared Services, Payroll, and Security to keep site operations compliant and responsive. Ideal candidates will have a High School Diploma or higher, several years of office administration experience, and proficiency with MS Office; security

Qualifications

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
• Minimum 4 years of experience using Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Minimum 2 years of experience supporting timekeeping, travel, expense reporting, records management, office administration, or similar operational administrative functions.

Responsibilities

• Complete, audit, and submit expense reports for field employees, including travel, relocations, training, reimbursements, and other authorized site expenses; coordinate with Shared Services and Accounts Payable to facilitate payment of expense reports and non-purchase-order payment requests.
• Review weekly Business Travel Account airfare reports; coordinate travel requests and approvals; maintain accurate travel, itinerary, and calendar information for site management and assigned personnel.
• Order office and site supplies; manage incoming and outgoing mail and correspondence; prepare, edit, route, file, and retain administrative documents, reports, agendas, notifications, and other program communications.
• Process personnel administrative actions, including employee terminations, Corporate Card cancellations, return of L3Harris and C3ISR property to functional owners, onboarding coordination, and other site-support actions in accordance with approved procedures.
• Assist site employees with AutoTime entries, verify labor hours and correct charge codes, manage timesheet-signing actions, coordinate resolution of weekly Unsigned Autotime items, and submit weekly labor-adjustment spreadsheets to Payroll.
• Coordinate with PMO Administrative Assistant, Site Manager, and applicable functional teams to resolve employee administrative issues and maintain continuity across site and program operations.

Skills

Organization

Customer service

Written communication

Follow-through

Education

High School Diploma or equivalent

Associate's degree (2-year)

Tools

Concur

AutoTime

SignIt

PARS

APACS

Job description

L3Harris Technologies, Inc. is seeking an Field Administrative Assistant to provide autonomous administrative and operational support for the Davis-Monthan AFB program in Tucson, AZ.

This onsite role reports to the Site Manager and collaborates with PMO, Shared Services, Payroll, and Security to keep site operations compliant and responsive. Ideal candidates will have a High School Diploma or higher, several years of office administration experience, and proficiency with MS Office; security