Simulation Logistics Program Assistant (Contract)

University of Illinois at Urbana-Champaign; Chicago (IL); Hybrid; USD 49,000 - 60,000; Full time

Job summary

The University of Illinois Urbana-Champaign invites applications for a Simulation Logistics Program Assistant (Contract) in the School of Social Work’s Office of Workforce Development in Chicago. The role provides technical support, classroom coordination, and logistical help for simulation education.

This Civil Service, full-time position offers hybrid work options, with on-site duties as needed, and an annual salary of $54,361.

Qualifications

• Bachelor's degree required.
• At least 1 year of coordination/scheduling experience in an office.

Responsibilities

• Provide technical support and organize simulation activities.
• Coordinate scheduling of actors and deliveries for simulation sessions.
• Maintain equipment and troubleshoot video/audio, streaming and smartboards.
• Prepare and store training materials and reports for leadership.

Skills

Video/Audio equipment

Excel basics

Education

Bachelor's degree

Tools

Camera/Video tools

Job description

Simulation Logistics Program Assistant (Contract)

School of Social Work, Office of Workforce Development

Located in Chicago, Illinois

Job Summary

Provide technical support, organization, and assistance with classroom management and the ongoing functions of simulation education.

Duties & Responsibilities

Training and Simulation Coordination

• Monitor and coordinate modifications for simulation activities based upon professional development needs of the field and OLPD training schedules in conjunction with the simulation team.
• Manage and produce hard copies of supporting documents for upcoming simulation deliveries and provide logistical support to Simulation facilitators.
• Work with the Simulation Facilitator and OLPD curriculum design team, and pre/in-service leadership or their designee to ensure that all electronic versions of training materials are accurate, align with the most recent version of the Foundation training and simulation manual, and are stored in the required and appointed Illinois Department of Children and Family Services (IDCFS) identified electronic storage file location.
• Coordinate the scheduling of all actors, coordinating schedules with actor vendor, and assist with the scheduling and invites for sim deliveries and CPTA meetings hosted by UIUC-CPTA.
• Develop orientation materials in collaboration with the OLPD and other University partners for new actors and scenarios.
• Maintain the equipment and take lead in troubleshooting and resolving equipment and technical issues including but not limited to camera video and audio, live streaming, smartboards, laptops, etc.

Training Support

• Work with DCFS, OLPD, other University partners, to facilitate the implementation of the video "storage unit" so simulation trainees and supervisors will be able to review the simulations.
• Assist the Simulation Facilitator, Director of CCPTA, OLPD and other University partners to develop new character profiles for new simulation trainings.
• Ensure simulation participants are provided opportunities to provide program evaluation and feedback of simulation to the CCPTA.
• Provide regular and ongoing written reports to the Director of CCPTA regarding but not limited to tracking data such as the usage of actors, number of simulation deliveries, completion rates for participants, and any relevant data related to participant evaluation feedback.

Additional Duties

• Support the Simulation Facilitator, Director of CCPTA, OLPD, and other University partners in coordinating a SACWIS Skills Component of Simulation training.
• Assist the CCPTA Director in responding to requests from other community partners and stakeholders interested in utilizing the CCPTA Simulation Center in Chicago.

Other duties as assigned.

Work Schedule, Travel, or Other Job Expectations

Statewide travel required.

Minimum Qualifications

• Bachelor's degree.
• One (1) year of work experience in coordination and/or scheduling in an office environment.

Preferred Qualifications

• Experience in video editing.
• Experience within a child welfare, human service or social work academic setting.
• Experience in troubleshooting and technical expertise.

Knowledge, Skills and Abilities

• Working knowledge of video and audio equipment.
• Working knowledge of basic database systems such as Microsoft Excel or similar.

Appointment Information

This is a 100% full-time Civil Service 5001 - Program Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search closes. Hybrid work options may be available for this position with the ability to be on-site as needed per the University's Workplace Flexibility Policy. The annual salary for this position is $54,361. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on September 28, 2026. In order to be considered as a transfer candidate, you must apply for this position. Applicants should submit a resume, cover letter, and names and contact information for 3 professional references. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [e-mail]. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign – the state's flagship public university and one of the world's leading research institutions – every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence – where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].

Requisition ID: 1037917

Job Category: Administrative Support