Simulation Logistics Program Assistant (Contract)

Laseagrant; Chicago (IL); Hybrid; USD 49,000 - 60,000; Full time

Job summary

The University of Illinois Urbana-Champaign is hiring a Simulation Logistics Program Assistant (Contract) in the School of Social Work's Office of Workforce Development in Chicago. The role provides technical support, coordination of simulation activities, and classroom management for ongoing training programs.

The ideal candidate has a bachelor’s degree and at least one year of coordination experience, with comfort in video/editing tasks and handling equipment such as cameras, AV systems, and

Qualifications

• Bachelor’s degree required.
• One year of coordination or scheduling experience.
• Experience with video editing preferred.
• Strong organizational and communication skills.

Responsibilities

• Coordinate simulation activities and schedules with the simulation team.
• Prepare and manage documents for upcoming deliveries.
• Troubleshoot equipment including cameras and AV systems.
• Develop orientation materials for new actors and scenarios.
• Provide regular written reports to program leadership.

Skills

Video editing

Coordination

Scheduling

Office administration

Education

Bachelor’s degree

Tools

Microsoft Excel

Job description

Simulation Logistics Program Assistant (Contract)

School of Social Work, Office of Workforce Development

Located in Chicago, Illinois

Job Summary

Provide technical support, organization, and assistance with classroom management and the ongoing functions of simulation education.

Duties & Responsibilities

Training and Simulation Coordination

• Monitor and coordinate modifications for simulation activities based upon professional development needs of the field and OLPD training schedules in conjunction with the simulation team.
• Manage and produce hard copies of supporting documents for upcoming simulation deliveries and provide logistical support to Simulation facilitators.
• Work with the Simulation Facilitator and OLPD curriculum design team, and pre/in-service leadership or their designee to ensure that all electronic versions of training materials are accurate, align with the most recent version of the Foundation training and simulation manual, and are stored in the required and appointed Illinois Department of Children and Family Services (IDCFS) identified electronic storage file location.
• Coordinate the scheduling of all actors, coordinating schedules with actor vendor, and assist with the scheduling and invites for sim deliveries and CPTA meetings hosted by UIUC-CPTA.
• Develop orientation materials in collaboration with the OLPD and other University partners for new actors and scenarios.
• Maintain the equipment and take lead in troubleshooting and resolving equipment and technical issues including but not limited to camera video and audio, live streaming, smartboards, laptops, etc.

Training Support

• Work with DCFS, OLPD, other University partners, to facilitate the implementation of the video “storage unit” so simulation trainees and supervisors will be able to review the simulations.
• Assist the Simulation Facilitator, Director of CCPTA, OLPD and other University partners to develop new character profiles for new simulation trainings.
• Ensure simulation participants are provided opportunities to provide program evaluation and feedback of simulation to the CCPTA.
• Provide regular and ongoing written reports to the Director of CCPTA regarding but not limited to tracking data such as the usage of actors, number of simulation deliveries, completion rates for participants, and any relevant data related to participant evaluation feedback.

Additional Duties

• Support the Simulation Facilitator, Director of CCPTA, OLPD, and other University partners in coordinating a SACWIS Skills Component of Simulation training.
• Assist the CCPTA Director in responding to requests from other community partners and stakeholders interested in utilizing the CCPTA Simulation Center in Chicago.

Other duties as assigned.

Work Schedule, Travel, or Other Job Expectations

Statewide travel required.

Minimum Qualifications

• Bachelor’s degree.
• One (1) year of work experience in coordination and/or scheduling in an office environment.

Preferred Qualifications

• Experience in video editing.
• Experience within a child welfare, human service or social work academic setting.
• Experience in troubleshooting and technical expertise.

Knowledge, Skills and Abilities

• Working knowledge of video and audio equipment.
• Working knowledge of basic database systems such as Microsoft Excel or similar.

Appointment Information

This is a 100% full-time Civil Service 5001 - Program Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible afterthe search closes. Hybrid work options may be available for this positionwith the ability to be on-site as needed per the University’s WorkplaceFlexibility Policy. The annual salary for this position is $54,361.
Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

University Information

At the University of Illinois Urbana-Champaign - the state’s flagship public university and one of the world’s leading research institutions - every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first‑generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far‑reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well‑being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail] .