Shop & Fleet Manager

Laramie County; Cheyenne (WY); On-site; USD 85,000 - 110,000; Full time

Job summary

Laramie County is seeking a Fleet Shop & Fleet Operations Manager to oversee maintenance, repair, inspection, readiness, acquisition, replacement, and disposition of vehicles and equipment. You will supervise shop personnel, set priorities, manage budgets, and ensure safety and regulatory compliance.

Responsibilities include planning maintenance, supervising technicians, maintaining records, coordinating with vendors, developing replacement strategies, and ensuring timely repairs.

Qualifications

• High school diploma or GED with 5 years of automotive/fleet maintenance experience, including 3 years in lead or supervisory roles.
• Valid Class A CDL with Tanker and Doubles/Triples endorsements or ability to obtain within 6 months.
• Knowledge of fleet maintenance, preventive maintenance, and fleet-management systems.

Responsibilities

• Plan, organize, supervise, and coordinate daily Shop & Fleet operations; assign and prioritize work based on needs and safety.
• Oversee preventive maintenance, inspections, repairs, work orders, records, and fleet availability; communicate concerns to Public Works management.
• Inspect completed work for quality, safety; provide technical direction and assist with complex diagnosis of automotive and heavy equipment systems.
• Coordinate emergency, priority, warranty, and outside repairs; supervise assigned personnel and conduct evaluations.
• Maintain fleet, maintenance, and inventory records; develop budgets and monitor expenditures; promote safety and compliance.

Skills

Fleet maintenance

Supervision

Budgeting

Recordkeeping

Education

High school diploma or GED

CDL Class A License

Tools

CAT ET

Cummins INSITE

Job description

Manages and oversees County Shop & Fleet operations, including maintenance, repair, inspection, readiness, acquisition, replacement, and disposition of vehicles and equipment. Supervises shop personnel; sets maintenance priorities; oversees preventive maintenance, fleet planning, budgets, inventory, vendors, safety, regulatory compliance, and emergency response; and provides technical and administrative support to maintain a safe, reliable, and operational fleet.(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Plans, organizes, supervises, and coordinates daily Shop & Fleet operations; assigns and prioritizes work based on operational needs, safety, staffing, parts availability, and Public Works priorities.
• Oversees preventive maintenance, inspections, scheduled service, repairs, work orders, maintenance records, fleet availability, and equipment downtime; communicates significant concerns to Public Works management.
• Inspects completed work for quality, completeness, and safety; provides technical direction and assists with complex diagnosis and repair of automotive, diesel, heavy-equipment, electrical, electronic, braking, steering, fuel, hydraulic, cooling, emissions, transmission, and power-train systems.
• Uses manufacturer diagnostic software and equipment, including CAT ET, Cummins INSITE, and other applicable systems; coordinates emergency, priority, warranty, and outside repairs when needed.
• Directly supervises assigned personnel; assigns work; monitors productivity, attendance, work quality, safety, and conduct; coaches, trains, evaluates, develops, and, when appropriate, recommends corrective or disciplinary action in accordance with County policy.
• Identifies training and certification needs; participates in recruitment, selection, onboarding, orientation, and performance evaluations; promotes teamwork, professionalism, accountability, and a safe work environment.
• Maintains accurate fleet, maintenance, work-order, warranty, inventory, and equipment records in computerized fleet and work-management systems; reviews data to identify recurring failures, reliability concerns, excessive downtime, and maintenance trends.
• Develops operational maintenance plans and fleet replacement schedules and strategies using age, condition, utilization, maintenance history, reliability, lifecycle costs, operational requirements, and available resources; provides technical recommendations on replacement and disposal.
• Oversees acquisition, inventory, storage, and documentation of repair parts, materials, fluids, lubricants, tools, shop supplies, and fuel in accordance with County purchasing procedures and delegated authority; identifies anticipated shortages and maintains appropriate stock levels.
• Develops proposed annual and long-range Shop & Fleet budgets with the Public Works Director; tracks expenditures, analyzes variances, forecasts needs, and recommends budget priorities and resource requirements.
• Coordinates with vendors, contractors, and outside repair facilities regarding authorized goods and services, technical information, warranties, scheduling, and repairs; participates in vendor evaluation and monitors quality, timeliness, and contractor performance.
• Ensures shop operations comply with all County policies and applicable OSHA, DOT, MSHA, environmental, and other requirements; conduct or participates in safety training, meetings, inspections, and incident investigations and addresses unsafe conditions.
• Maintains effective working relationships with County departments, employees, vendors, contractors, and the public; provides clear verbal and written reports regarding fleet condition, repair status, equipment availability, budgets, safety, and operational concerns.

• Operates County vehicles and equipment and uses computers, mobile devices, fleet-management systems, and diagnostic equipment as required; maintains required licenses, certifications, and training.
• In conjunction with the Public Works Management Team, performs administrative investigations as to the cause of accidents, injuries, and damage to the county and/or private property.
• Drives County issued vehicles to conduct day-to-day business and to commute. Utilized personally assigned County equipment (i.e. Cell phone, Ipad and desktop computer) for business purposes.
• Subject to non-restrictive call back 24 hours a day, 365 days a year for snow plowing, wild-land fires, floods, emergency fleet maintenance, and other situations.
• Performs other duties as assigned or required.

Minimum Qualifications:

High school diploma or GED equivalent; AND five (5) years of progressively responsible experience in automotive, truck, diesel, heavy equipment, fleet maintenance, OR a closely related field, including at least three (3) years of lead, supervisory, or comparable crew-lead experience;ORan equivalent combination of education, training, and experience. A valid Class A Commercial Driver's License (CDL) is required or shall be obtained within six (6) months of employment. Required endorsements include Tanker and Doubles/Triples.

Knowledge and Skills:

• Knowledge of principles and practices of fleet maintenance, shop operations, preventive maintenance, and fleet asset management.
• Knowledge of operation, care, maintenance, and capabilities of light- and heavy-duty vehicles and equipment.
• Knowledge of gasoline and diesel engines, transmissions, power trains, hydraulics, brakes, steering, fuel, cooling, emissions, electrical, electronic controls, and related mechanical systems.
• Knowledge of diagnostic procedures, computerized diagnostic systems, manufacturer maintenance requirements, technical service information, and computerized fleet/work-order systems.
• Knowledge of shop safety practices and applicable OSHA, DOT, MSHA, environmental, and other safety and regulatory requirements.
• Knowledge of principles and practices of employee supervision, training, coaching, performance management, inventory control, maintenance recordkeeping, budgeting, expenditure control, purchasing, procurement, and County/Public Works policies and procedures.
• Skill in diagnosing and repairing mechanical, electrical, hydraulic, fuel, brake, electronic, and related problems in automotive, truck, and heavy equipment.
• Skill in using manufacturer-specific diagnostic programs, technical manuals, service information, wiring and hydraulic diagrams, and equipment specifications.
• Skill in long-range fleet planning, lifecycle-cost analysis, equipment replacement planning, maintenance scheduling, work prioritization, and identifying reliability concerns.
• Skill in supervising, training, coaching, evaluating, and developing personnel and in promoting a safe, professional, productive, and cooperative work environment.
• Skill in maintaining accurate fleet, maintenance, inventory, budget, and work-order records and using computerized fleet-management systems.
• Skill in managing multiple priorities, responding to emergency maintenance needs, evaluating alternatives, and making sound technical recommendations.
• Skill in communicating technical information clearly in writing and verbally and establishing effective working relationships with employees, management, vendors, contractors, County personnel, and the public.

Physical Demands and Work Environment:

Work is performed primarily in a fleet maintenance shop and may also occur outdoors, at County work sites, roadway locations, equipment yards, or other locations where vehicles and equipment operate. Work may involve noise, dust, fumes, fuels, lubricants, chemicals, extreme temperatures, inclement weather, moving equipment, traffic, elevated areas, confined spaces, and other maintenance hazards. The employee must be able to safely perform duties that may include standing, walking, bending, stooping, reaching, climbing, lifting, carrying, pushing, pulling, and working in awkward positions, and must use required personal protective equipment and follow applicable safety procedures.