Shop Coordinator

Vector Power LLC; Plano (TX); On-site; USD 25,000 - 39,000; Full time

Job summary

Vector Power LLC is seeking a highly organized Shop Coordinator to support field operations by managing equipment, materials, and shop logistics. This role is critical to ensuring technicians and project teams have the right tools and resources available, properly maintained, and ready for deployment.

In a fast-paced environment, you will track inventory, coordinate maintenance and calibration, load trailers, and support shipping and receiving.

Qualifications

• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Effective communication skills and ability to work cross-functionally with field and office teams.

Responsibilities

• Track all test equipment, tools, and assets within the shop and field.
• Manage check-in/check-out processes to ensure accurate tracking and accountability.
• Maintain an up-to-date inventory system for all equipment and materials.
• Monitor equipment condition and flag damaged or missing items.
• Track maintenance and calibration schedules for all test equipment.
• Coordinate calibration and repairs, either in-house or through third-party vendors.
• Ensure all equipment is compliant and properly documented prior to deployment.
• Maintain calibration records and documentation for audits and compliance.
• Communicate regularly with Project Managers and Technicians to understand upcoming job requirements.
• Prepare and coordinate equipment and materials based on project needs.
• Load and organize trailers with appropriate tools, test equipment, and consumables.
• Source and coordinate rental equipment as required for projects.
• Coordinate transportation of equipment, including occasional pickup and delivery of tools, materials, and trailers.
• Support shipping and receiving of equipment and materials.
• Work closely with shop personnel to maintain a clean, organized, and safe workspace.
• Monitor and restock consumables and commonly used materials.

Skills

Organizational skills

Attention to detail

Multi-priority management

Communication skills

Cross-functional teamwork

Tools

Microsoft Office

Inventory tracking systems

Job description

• Employee Type Full-Time

Vector Power is seeking a highly organized and proactive Shop Coordinator to support field operations by managing equipment, materials, and shop logistics. This role is critical to ensuring technicians and project teams have the right tools and resources available, properly maintained, and ready for deployment. The ideal candidate thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in keeping operations running smoothly behind the scenes.

Requirements

Key Responsibilities:

Equipment Tracking & Management

• Track all test equipment, tools, and assets within the shop and field.
• Manage check-in/check-out processes to ensure accurate tracking and accountability.
• Maintain an up-to-date inventory system for all equipment and materials.
• Monitor equipment condition and flag damaged or missing items.

Maintenance & Calibration Coordination

• Track maintenance and calibration schedules for all test equipment.
• Coordinate calibration and repairs, either:
  • In-house
  • Through third-party vendors
• Ensure all equipment is compliant and properly documented prior to deployment.
• Maintain calibration records and documentation for audits and compliance.

Project & Field Support

• Communicate regularly with Project Managers and Technicians to understand upcoming job requirements.
• Prepare and coordinate equipment and materials based on project needs.
• Load and organize trailers with appropriate tools, test equipment, and consumables.
• Source and coordinate rental equipment as required for projects.
• Coordinate transportation of equipment, including occasional pickup and delivery of tools, materials, and trailers.
• Support shipping and receiving of equipment and materials.

Shop Operations

• Work closely with shop personnel to maintain a clean, organized, and safe workspace.
• Monitor and restock consumables and commonly used materials.

Qualifications & Requirements:

• Previous experience in a coordination, logistics, warehouse, or shop support role preferred.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Effective communication skills and ability to work cross-functionally with field and office teams.
• Basic understanding of tools, equipment, and inventory management practices (electrical industry experience is an asset).
• Proficiency with Microsoft Office and/or inventory tracking systems.
• Valid driver’s license required with a clean driving record.
• Ability and willingness to operate company vehicles and tow/handle trailers.
• Ability to lift, move, and organize equipment (moderate physical demands).

Preferred Qualifications:

• Experience supporting electrical testing or field service teams.
• Familiarity with calibration tracking systems or asset management software.
• Forklift certification (or willingness to obtain).
• Experience coordinating third-party vendors or service providers.

What We Offer:

• Competitive hourly pay + overtime opportunities
• Full benefits package (health, dental, vision, 401(k), etc.)
• Steady Monday-Friday schedule with occasional OT
• Supportive, safety-first team environment
• Opportunity to grow with a leading electrical services company