Shop Administrative Technician III (SAT III)

Maryland-Department-of-Transportatio; Baltimore (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

The Maryland Transportation Authority (MDTA) is seeking a Shop Administrative Technician III to provide administrative and technical support for department operations in a CMMS environment (Maximo). You will handle data entry, track labor, generate work orders, and manage purchasing records and inventory documentation.

You will process purchase orders, coordinate materials and services under state contracts, and maintain personnel and timekeeping files.

Qualifications

• Graduation from a standard high school or possession of a high school equivalency certificate.
• Two (2) years of experience performing administrative support work and/or receiving, storing, and issuing supplies in a storeroom or similar facility.
• Ability to type accurately at a speed not less than twenty words per minute.
• Possession of a Class C Driver's License valid in Maryland.

Responsibilities

• Complete all data entry into the Maximo CMMS, including tracking labor hours and reporting problems to supervisors.
• Generate work orders and reports for supervisors and managers.
• Maintain vehicle unit numbers; update central database files.
• Prepare and review purchase orders and purchasing card logs for GL account information.
• Procure materials, supplies and services using State contracts.
• Prepare paperwork for annual physicals and fixed asset inventories; enter data into Maximo.
• Organize and maintain files, including personnel actions and leave records.

Skills

Administrative support

Data entry

Typing 20 wpm

Customer service

Education

High school diploma or equivalency

Tools

Maximo CMMS

Job description

OPEN RECRUITMENT

The Maryland Transportation Authority (MDTA) owns, operates, and maintains eight major toll facilities comprised of four bridges, two tunnels, and two turnpikes, across the State of Maryland. For over 50 years, the MDTA has provided Maryland's citizens and visitors with safe, secure, and convenient transportation facilities. We are committed to quality and excellence in customer service, and we rely on our organization's values, traditions, and - most importantly - our employees to achieve these goals.

Nature of Work

The Shop Administrative Technician III (SAT III) performs administrative and technical support duties for department operations, including data entry and records management in a computerized maintenance management system (CMMS), tracking labor, tools, and material requisitions, and reporting operational issues to appropriate supervisors. This position reviews purchase orders and purchasing card records for proper account information and procures materials, supplies, and services in accordance with applicable State procurement regulations and contracts. This role performs general office functions, including correspondence, customer service, filing, mail distribution, scheduling, and maintenance of personnel records. The duties and responsibilities of this position include, but are not limited to, the following:

• Complete all data entry into the Maximo CMMS, including tracking of labor hours and reporting problems to the supervisors and managers;
• Generate work orders and reports for the supervisors and managers;
• Maintain vehicle unit numbers; send additions, deletions and/or corrections to the Inventory Management section to update the central database files;
• Prepare and review purchase orders and purchasing card logs for proper general ledger (GL) account information;
• Procure materials, supplies and services for the department using State contracts;
• Prepare paperwork for annual physical and fixed asset inventories, including counting items and entering data into the Maximo inventory system; and
• Organize and maintain files, including personnel actions and leave records, and other timekeeping documentation

Employees in this position will report directly to the Intelligent Transportation Systems Manager, Chief Facility Maintenance Officer, or other designated officials. The current vacancies are located in Baltimore County, MD, and Prince George's County, MD. This recruitment may be used to fill future vacancies throughout the Maryland Transportation Authority (MDTA).

MDTA employees are offered a generous benefits package including a minimum of 11 paid holidays, a minimum of 27* days of leave annually (personal, vacation, and sick), access to the State Pension System, deferred compensation plans, excellent health, dental, and vision plans, and more! *May be prorated based on start date.

MINIMUM QUALIFICATIONS

Education

Graduation from a standard high school or possession of a high school equivalency certificate.

Experience

Two (2) years of experience performing administrative support work and/or receiving, storing, and issuing supplies, materials, and equipment in a storeroom, warehouse, or other supply storage facility. May require the ability to type accurately at a speed of not less than twenty words per minute.

Your placement on an eligible list may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes but is not limited to full or part-time, volunteer, military, acting capacity, or any other relevant experience to the position you are applying for. If you have held more than one (1) position at the same employer, please list each position that you held and the length of time that you held each position.

1. Applicants must possess a Class C Driver's License valid in the State of Maryland. Applicants must list the license number and date of expiration on the Application.
2. Candidates appointed to positions in this classification are required to satisfy the employing administration's training and certification program requirements.

Special Requirements

1. Certain positions in this classification are subject to call-in during off-hours and will be required to provide the employing agency with a telephone number where they can be reached.
2. Eligible applicants may be subject to a background investigation under federal or State laws and regulations. A conviction is not an automatic disqualification from employment. Erroneous, misleading, or fraudulent information on an application is sufficient grounds for rejection from the hiring process, removal from the list of eligibles, withdrawal of an offer for employment, or immediate discharge.

Please be advised that the State of Maryland is dedicated to a drug-free workplace, and as a result, employees are subject to the State's Substance Abuse Policy to include possible drug testing. Selected candidate(s) may be subject to background and reference checks.

The incumbent in this position may be a member of a covered bargaining unit.

The Maryland Transportation Authority is not sponsoring new employees in the application for the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, and the potential employer must assume all sponsorship fees.

WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. MDTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

MDOT has various careers for people of all experiences, backgrounds, and abilities who come together to contribute to one mission - connecting our customers to life’s opportunities. Join us in serving our Maryland residents, visitors, and businesses!

Reasonable Accommodations for persons with disabilities will be provided upon request. Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please notify in advance. MD Relay Service Number 1-800-735-2258 (TTY Number: 711).

Bilingual applicants are encouraged to apply.

All applications must be received by 10/06/2026.

Date: 09/22/2026