Shipping & Receiving Specialist

Fortive Corporation; Village of Fairport (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An innovative industrial technology company is seeking a detail-oriented Shipping Coordinator to manage shipping logistics and documentation. In this role, you will ensure compliance with export regulations, coordinate with freight carriers, and maintain accurate shipping records. Join a diverse team dedicated to quality and progress, where your contributions will help redefine industry standards. This is an exciting opportunity to grow in a dynamic environment while making a meaningful impact on global operations.

Qualifications

• 2-5 years of relevant experience with at least 1 year in shipping.
• Solid knowledge of US Export Administration Regulations is a plus.

Responsibilities

• Prepare shipping documents and ensure compliance with regulations.
• Coordinate domestic and international freight transactions.
• Maintain shipping records and provide tracking information.

Skills

Shipping Documentation

Customer Service

Data Entry

Problem Solving

Communication Skills

Education

High School Diploma or GED

Bachelor's Degree

Tools

UPS Worldship

DHL Internet Shipping

FedEx Internet Shipping

Oracle

Job description

Job Responsibilities

• Prepares required shipping documents for outgoing goods, ensuring shipments comply with export and destination import requirements.
• Schedules and coordinates both domestic and international freight forwarder transactions as required.
• Maintains shipping records, including providing tracking or shipping history information to customers on request.
• Uses supplier supplied and internet-based shipping software to transact orders.
• Label outgoing material with appropriate documents as required.
• Review open customer orders, coordinate completion with manufacturing to meet the customer shipping schedule and satisfy the requested ship dates.
• Ensure proper revenue recognition by completing the final transaction as appropriate and generate the customer invoicing upon final dispatch. Audit waiting-to-ship reports daily to ensure all invoicing is completed.
• Ensure that the most appropriate freight forwarders and carriers are selected to achieve company targets and objectives in quality, delivery and cost.
• Coordinate the shipping of freight by contacting appropriate freight carriers.
• Shop rates for prepaid shipments to ensure that best possible freight rates are being utilized.
• Works to resolve any issues related to the final customs clearance associated with any export and/or import of Qualitrol materials as required.
• Maintain knowledge of current international import/export regulatory requirements. Update applicable standard operating procedures as necessary.
• Formally document new or changed procedures. Identify who requires training and execute training if needed.
• Enters data into an automated inventory control system using a computer.
• Distribute by fax, email, courier, and file documents related to export shipments or other shipments requiring additional documentation.
• Store and archive shipment documents and provide as required.
• Conducts physical inventory of parts and maintains storage areas in a neat and orderly fashion.
• Maintains work area in accordance with 5S standards.
• Assist on a backup basis, the Shipping and Receiving areas to complete daily standard work including, but not limited to, loading/unloading trucks, receive, count, and deliver and/or stock material in the destination location, pick up packaged items from cell locations and process for shipment, package material and over-pack cartons when required, prepare skids and cartons for transport.
• Acts as Shipping and Receiving group leader in the absence of the Shipping Coordinator and/or Shipping and Receiving Supervisor.
• Perform similar, comparable, or related duties as required and assigned.

Qualifications

• HSD/GED required; bachelor's degree preferred.
• 2-5 years relevant experience (clerical, data entry, customer service, similar functions) and at least 1 year shipping experience
• Solid knowledge and understanding or US Export Administration Regulations a plus
• Working knowledge of export document preparation a plus
• Working knowledge of carrier supplied and internet-based shipping software – UPS Worldship, DHL & FedEx Internet shipping is a must.
• Oracle experience a plus
• Must have proficient English reading and writing skills and be able to read and comprehend MSDS sheets and standard work instructions.
• Ability to work within established procedures with a moderate degree of supervision.
• Ability to prioritize work, self-starter, organized, detail oriented.
• Ability to work well under pressure, good communication and interpersonal skills.
• Delivers quality work consistently.
• Recognize and solves problems; evaluates and selects solutions from established options.

Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Qualitrol

QUALITROL manufactures monitoring and protection devices for high value electrical assets and OEM manufacturing companies. Established in 1945, QUALITROL produces thousands of different types of products on demand and customized to meet our individual customers’ needs. We are the largest and most trusted global leader for partial discharge monitoring, asset protection equipment and information products across power generation, transmission, and distribution. At Qualitrol, we are redefining condition-based monitoring.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [e-mail].

Pay Range
The salary range for this position (in local currency) is $20.00 - $25.00 USD