Shipping Coordinator - 9:30am to 6pm

Akzonobel; Pleasant Prairie (WI); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical insurance (Day 1)

Vision insurance

401(k) with 6% company match

Annual bonus

Paid vacation/holidays

Parental leave

Disability insurance

Employee referral bonus

Job summary

AkzoNobel in Wisconsin seeks a detail-oriented Shipping Coordinator to manage domestic and international shipments, and to prepare shipping documents in line with customer requirements and regulatory standards. The role supports Collaboration with Warehouse, Customer Service, Planning, and logistics providers to ensure accuracy and on-time delivery.

Responsibilities include documenting shipments, coordinating with carriers, maintaining records, and ensuring compliance with safety and

Qualifications

• High school diploma or GED required.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, including Excel, Outlook and Word.
• Ability to accurately prepare, review and maintain shipping documentation.
• Strong written and verbal communication skills.
• Ability to prioritize multiple shipments and tasks in a fast-paced environment.
• Strong problem-solving skills and ability to identify and resolve documentation or order discrepancies.
• Ability to work independently while collaborating with internal departments and external transportation partners.
• Ability to follow established procedures and escalate when needed.

Responsibilities

• Coordinate and process domestic and international shipments via ground, air, and ocean transportation.
• Prepare, review, and verify shipping documentation for accuracy and compliance.
• Generate and maintain shipping documents (BOLs, packing lists, delivery notes, invoices, dangerous goods docs).
• Coordinate shipments with freight forwarders, carriers and warehouse teams.
• Schedule material movements between facility and off-site warehouses.
• Ensure timely submission of shipping docs to carriers and forwarders.
• Monitor shipment processing and resolve issues delaying deliveries.
• Maintain accurate shipping records per procedures.
• Prepare export docs for international shipments per destination rules.
• Ensure compliance with export regulations and handling of hazardous materials.

Skills

Detail-oriented

Organizational skills

Communication skills

Problem solving

Multitasking

Education

High school diploma or GED

Tools

Excel

Outlook

Word

SAP

Job description

Vacancies Shipping Coordinator - 9:30am to 6pm (56167)

Since 1792, we’ve been supplying the innovative paints and coatings that help to color people’s lives and protect what matters most. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It’s what you’d expect from a pioneering and long-established paints company that’s dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let’s paint the future together.

We are looking for a detail-oriented and organized Shipping Coordinator to join our Waukegan aerospace coatings manufacturing team.

In this role, you will coordinate domestic and international shipments, prepare accurate shipping and export documentation, and ensure products are shipped in compliance with customer requirements and applicable transportation regulations.

You will work closely with Warehouse, Customer Service, Planning, freight forwarders, and transportation providers to ensure shipments are processed accurately, efficiently, and on time.

This position is ideal for someone who enjoys logistics, problem-solving, and working in a fast-paced manufacturing and distribution environment where accuracy and attention to detail are essential.

Competitive hourly pay: $29.00 to $31.00 per hour

Benefits available Day 1 of employment, including:

Medical insurance with HSA

Vision insurance

401(k) retirement savings plan with 6% company match

Annual bonus - 4%

Generous vacation, sick, and holiday pay

Progression and development opportunities

Short- and Long-Term Disability

Paid Parental Leave after one year

Career growth and development opportunities

Active Diversity & Inclusion Networks

Employee referral bonus

Employee appreciation days

Key Responsibilities

Shipping & Logistics Coordination

Coordinate and process domestic and international shipments via ground, air, and ocean transportation.

Prepare, review, and verify shipping documentation to ensure accuracy and compliance with customer and regulatory requirements.

Generate and maintain shipping documents, including Bills of Lading (BOL), packing lists, delivery notes, commercial invoices, and dangerous goods documentation.

Coordinate shipments with freight forwarders, transportation carriers, and internal warehouse teams.

Schedule incoming and outgoing material movements between the manufacturing facility and off-site warehouse locations.

Ensure shipping documentation is completed and submitted to carriers and freight forwarders within required timelines.

Monitor shipment processing and help resolve issues that could delay customer deliveries.

Maintain accurate shipping records and documentation in accordance with established procedures.

Export Documentation & Compliance

Prepare required export documentation for international shipments based on destination-country requirements.

Ensure shipping activities comply with applicable export regulations and transportation requirements.

Support the accurate documentation and processing of hazardous-material and dangerous-goods shipments.

Verify that required documentation is complete and accurate before shipments are released.

Identify and elevate potential export compliance, shipping, or documentation concerns.

Coordinate with appropriate internal departments and logistics partners to resolve international shipping issues.

Order Accuracy & Problem Resolution

Review shipping orders, pick tickets, and delivery documentation to verify product quantities and shipment accuracy.

Investigate and resolve discrepancies involving order quantities, piece counts, product information, packaging, and shipping labels.

Coordinate with Customer Service, order allocation, and Warehouse teams to resolve order discrepancies.

Make authorized corrections to shipping and pick documentation when discrepancies are identified.

Identify and report quality concerns, damaged materials, or other issues that may impact shipment accuracy.

Follow established escalation procedures when issues require additional review or approval.

Safety & Operational Support

Follow all site safety procedures, transportation requirements, and established work instructions.

Maintain organized and accurate shipping documentation and records.

Support safe and efficient shipping and warehouse operations.

Operate hand-powered trucks or forklifts when trained and authorized, as needed.

Participate in site safety meetings, training, housekeeping, and continuous-improvement activities.

Perform other duties as assigned.

Qualifications

Required Qualifications

High school diploma or GED.

Strong attention to detail and organizational skills.

Proficiency in Microsoft Office, including Excel, Outlook, and Word.

Ability to accurately prepare, review, and maintain shipping documentation.

Strong written and verbal communication skills.

Ability to prioritize multiple shipments and tasks in a fast-paced environment.

Strong problem-solving skills and ability to identify and resolve documentation or order discrepancies.

Ability to work independently while collaborating with internal departments and external transportation partners.

Ability to follow established procedures and recognize when issues require escalation.

Preferred Qualifications

Previous experience in shipping coordination, logistics, transportation, distribution, or supply chain operations.

Experience coordinating domestic and international shipments.

Familiarity with export documentation, Bills of Lading, commercial invoices, and freight-forwarding processes.

Knowledge of hazardous-material or dangerous-goods shipping requirements, including DOT, IATA, or IMDG.

Experience working with SAP or other ERP/warehouse-management systems.

Previous experience in manufacturing, chemical, coatings, or other regulated industrial environments.

Physical & Work Environment

This position works in a manufacturing and distribution environment and involves both administrative shipping activities and occasional warehouse support.

The role requires the ability to:

Work at a computer for extended periods while preparing and reviewing shipping documentation.

Stand, walk, and move throughout warehouse and shipping areas as needed.

Occasionally lift or handle materials weighing up to 55 lbs.

Work safely around forklifts, material-handling equipment, and warehouse operations.

Wear required personal protective equipment (PPE) when entering designated manufacturing or warehouse areas.

Follow all applicable safety and environmental procedures.

What we're Looking for

Successful Shipping Coordinators are organized, accurate, dependable, and proactive problem-solvers.

We are looking for someone who understands that accurate shipping documentation is just as important as getting the product out the door. The right candidate will be comfortable managing multiple priorities, communicating with different departments, and resolving issues before they impact customer deliveries.

Experience in international logistics, export documentation, or regulated manufacturing environments is particularly valuable.

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.