Shipping Assistant

Green Bay Packaging; Franksville (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Job summary

Green Bay Packaging is seeking a detail-oriented administrative professional in Wisconsin to manage invoices, SQF documentation, and scheduling. You will enter BOLs into Appointment Plus, generate vendor reports, and track trucker scans to ensure compliance.

The role also covers preventive maintenance logging and inventory counts for supplies. The ideal candidate has strong data entry skills, excellent organizational abilities, and comfort working in a fast-paced shipping/logistics environment.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and organizational skills.
• Proficiency in data entry and basic computer applications (Microsoft Office, scheduling software).
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Prior experience in shipping/receiving or logistics is a plus.

Responsibilities

• Invoice management: collect, scan, and enter invoices into the digital database.
• SQF documentation: collect and organize SQF paperwork for submission; record and correct errors as needed.
• Appointment scheduling: enter incoming Bills of Lading (BOLs) into Appointment Plus; generate and distribute on-time vendor reports.
• Tracking & reporting: record trucker scanning data and monitor scan compliance; report missed receiving scans promptly.
• Preventive maintenance tracking: maintain logs for forklifts, lifts, dock doors, and locks; create and manage both physical and digital filing systems.
• Material inventory counts: track and report counts for stretch wrap, pallets, banding materials, airbags, straps, and office supplies.

Skills

Data entry

Attention to detail

Organizational skills

Multitasking

Shipping/logistics experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Scheduling software

Job description

Responsibilities

• Invoice Management
  • Collect, scan, and enter invoices into the digital database.
  • Ensure accuracy and completeness of records.
• SQF Documentation
  • Collect and organize SQF paperwork for submission.
  • Record and correct errors as needed.
• Appointment Scheduling
  • Enter incoming Bills of Lading (BOLs) into Appointment Plus.
  • Generate and distribute on-time vendor reports.
• Tracking & Reporting
  • Record trucker scanning data and monitor scan compliance.
  • Report missed receiving scans promptly.
• Preventive Maintenance Tracking
  • Maintain logs for forklifts, lifts, dock doors, and locks.
  • Create and manage both physical and digital filing systems.
• Material Inventory Counts
  • Track and report counts for stretch wrap, pallets, banding materials, airbags, straps, and office supplies.

Qualifications

• High school diploma or equivalent
• Strong attention to detail and organizational skills.
• Proficiency in data entry and basic computer applications (Microsoft Office, scheduling software).
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Prior experience in shipping/receiving or logistics is a plus.

Compensation & Benefits

In addition to a competitive wage, the selected candidate will enjoy a comprehensive benefit package including medical, dental, vision, prescription drug, wellness programs, STD, LTD, life insurance, company matching 401(k) and pension. Green Bay Packaging benefits may vary by position or division.

Company Overview

Started in 1933, Green Bay Packaging Inc. is a family owned, vertically integrated company consisting of corrugated container plants, a folding carton facility, recycled and virgin containerboard mills, pressure-sensitive label roll stock plants, timberlands, a paper slitting operation, and a sawmill facility. Headquartered in Green Bay, Wis., Green Bay Packaging Inc. employs over 4,600 team members and operates 40 facilities in 16 states, each with a dedication to innovative development of its products and forestry resources, with a focus on safety, sustainability, quality, and continuous improvement. For more information about Green Bay Packaging Inc., visit gbp.com.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.