Shipping and Receiving Specialist

ProTrans; Laredo (TX); On-site; USD 28,000 - 42,000; Full time

Job summary

ProTrans is seeking a Shipping and Receiving Specialist to coordinate the movement of customer materials from suppliers through the Service Center Network. The role involves scheduling, dispatching, and documenting shipments, acting as a liaison between dock operations and customers, and ensuring accurate reporting.

You will track information, prepare inbound/outbound documentation, and support clerical tasks while coordinating with planning groups to manage outbound volume.

Qualifications

• Knowledge of multiple software systems used for logistics and documentation.
• Ability to write reports and procedures in English.
• Two years related experience or training preferred.

Responsibilities

• Coordinates, schedules, and dispatches service requirements from pickups through deliveries.
• Acts as liaison between dock operations and internal/external customers.
• Tracks, inputs, and reports information to customers.
• Maintains inter-company and intra-company communication.
• Coordinates outbound volume with planning groups.
• Provides customer service to internal and external customers.
• Prepares inbound and outbound documentation.
• Performs additional clerical duties as assigned.
• Verifies materials on dock including labeling and packing slips.
• Generates reports with critical shipping information.
• Oversees loading activities as required by center.

Skills

Database software

Internet software

Inventory software

Order processing systems

Spreadsheet software

Word processing software

Education

GED or High School Diploma

Associate degree preferred

Job description

Shipping and Receiving Specialist - S1

Summary

This position coordinates the movement of customer's materials from suppliers through our Service Center Network.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Coordinates, schedules, and dispatches of all service requirements from local pickups through deliveries.
• Must be direct liaison between dock operations and internal / external customer
• Responsible for tracking, data input, and reporting of information to external and internal customers
• Responsible for inter-company and intra-company communication.
• Works with planning group on coordinating facility out bound volume
• Provides customer service to internal and external customers
• Prepare all inbound and outbound documentation
• Additional clerical duties as assigned
• Validation and verification of materials on dock to include labeling, pulling packing slips, moving boxes, opening boxes
• Generate reports providing Dock Coordinator’s with the critical shipping information
• This job may require overseeing of loading activities (varies by center).

Other Skills And Abilities

To perform this job successfully, an individual should have knowledge of database software; internet software; inventory software; order processing systems; spreadsheet software and word processing software.

Supervisory Responsibilities

None

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

High School diploma or general education degree (GED, associate degree from a two-year college or university preferred not required; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups or managers, clients, customers, and the public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and write in English is required. Bilingual English/Spanish is desired in some centers.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions for this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to type, handle, or feel and is required to talk. The employee is frequently required to reach with hands and arms. The employee is regularly required to stand or walk. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. Employees must be able to hear to perform their essential job functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.