Shipping and Receiving Coordinator

Express Employment Professionals - Cincinnati East; St. Rose (LA); On-site; USD 15,000 - 20,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking a highly organized Facility Shipping Coordinator for our St. Rose facility.

You will manage daily shipping/receiving using SAP, prepare BOLs, labels, and compliance docs, and coordinate military and intercompany orders to ensure timely, accurate shipments. Responsibilities include processing POs, coordinating LTL pickups, maintaining records, and communicating issues with operations.

Responsibilities

• Coordinate daily shipping and receiving activities using SAP and internal order management systems, ensuring accurate processing of all customer, intercompany, and military orders.
• Process shipping and receiving documentation for all outbound and inbound orders, including pick tickets, Bills of Lading (BOL), Certificates of Analysis (CoA), labels, shipping packets, and required compliance paperwork.
• Confirm and close out orders in SAP upon completion of picking, staging, and shipment.
• Prepare and assemble all shipping labels and documentation packets for daily outbound orders to ensure on-time, compliant shipments.
• Coordinate and process Oronite drum fill orders, including daily production scheduling, order entry, and shipment confirmation.
• Create and manage purchase orders (POs) for Chevron and other customer fills as required.
• Approve, schedule, and manage all military shipments, including daily order approvals, carrier coordination, compliance documentation, and pre-shipment packet preparation.
• Receive carrier information from eShipping, prepare military shipment paperwork, and coordinate next-day LTL carrier pickups.
• Approve, track, and coordinate production for ASRC orders, including scheduling shipments and providing required shipment photos and documentation to customers.
• Schedule all LTL pickups and deliveries for outbound shipments and coordinate container and non-military order transportation.
• Approve orders and generate pick tickets daily to support warehouse and production operations.
• Schedule all inbound and outbound deliveries, ensuring alignment with production schedules, carrier availability, and customer delivery windows.
• Serve as the front-line shipping window contact by checking drivers in and out, verifying load information, and ensuring proper documentation is issued prior to departure.
• Prepare and distribute complete shipment packets to drivers, including BOLs, CoAs, labels, and any required regulatory or customer documentation.
• Perform daily scanning, filing, and electronic record retention of shipping and receiving documentation to maintain compliance and audit readiness.
• Process stock transfer orders (STOs) between facilities (e.g., MPO and RPO) and receive prefills and STOs into SAP and internal systems.
• Maintain and update daily operational spreadsheets and reports, including KPIs, truck schedules, and Oronite daily production/shipping reports.
• Communicate shipping, production, and product issues through Microsoft Teams and coordinate resolution with operations, production, and logistics teams.
• Monitor shipment status and proactively address scheduling conflicts, production delays, documentation issues, and transportation challenges to minimize disruptions.
• Support site safety, DOT compliance, and company policies by ensuring all shipping activities meet regulatory and company requirements.

Tools

SAP

eShipping

Job description

Facility Shipping Coordinator - St. Rose - JIYUG

Location: St. Rose, LA Salary: $17.00/hr Employment Type: Full-Time

Position Overview

We are seeking a highly organized, detail-driven Facility Shipping Coordinator.

Key Responsibilities

• Coordinate daily shipping and receiving activities using SAP and internal order management systems, ensuring accurate processing of all customer, intercompany, and military orders.
• Process shipping and receiving documentation for all outbound and inbound orders, including pick tickets, Bills of Lading (BOL), Certificates of Analysis (CoA), labels, shipping packets, and required compliance paperwork.
• Confirm and close out orders in SAP upon completion of picking, staging, and shipment.
• Prepare and assemble all shipping labels and documentation packets for daily outbound orders to ensure on-time, compliant shipments.
• Coordinate and process Oronite drum fill orders, including daily production scheduling, order entry, and shipment confirmation.
• Create and manage purchase orders (POs) for Chevron and other customer fills as required.
• Approve, schedule, and manage all military shipments, including daily order approvals, carrier coordination, compliance documentation, and pre-shipment packet preparation.
• Receive carrier information from eShipping, prepare military shipment paperwork, and coordinate next-day LTL carrier pickups.
• Approve, track, and coordinate production for ASRC orders, including scheduling shipments and providing required shipment photos and documentation to customers.
• Schedule all LTL pickups and deliveries for outbound shipments and coordinate container and non-military order transportation.
• Approve orders and generate pick tickets daily to support warehouse and production operations.
• Schedule all inbound and outbound deliveries, ensuring alignment with production schedules, carrier availability, and customer delivery windows.
• Serve as the front-line shipping window contact by checking drivers in and out, verifying load information, and ensuring proper documentation is issued prior to departure.
• Prepare and distribute complete shipment packets to drivers, including BOLs, CoAs, labels, and any required regulatory or customer documentation.
• Perform daily scanning, filing, and electronic record retention of shipping and receiving documentation to maintain compliance and audit readiness.
• Process stock transfer orders (STOs) between facilities (e.g., MPO and RPO) and receive prefills and STOs into SAP and internal systems.
• Maintain and update daily operational spreadsheets and reports, including KPIs, truck schedules, and Oronite daily production/shipping reports.
• Communicate shipping, production, and product issues through Microsoft Teams and coordinate resolution with operations, production, and logistics teams.
• Monitor shipment status and proactively address scheduling conflicts, production delays, documentation issues, and transportation challenges to minimize disruptions.
• Support site safety, DOT compliance, and company policies by ensuring all shipping activities meet regulatory and company requirements.