Shipping Administrator

American SpiralWeld Pipe Company, LLC; Crosby (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

American SpiralWeld Pipe Company, LLC is seeking a Shipping Administrator to verify and record outgoing shipments, and to provide administrative support across logistics operations.

You will manage purchase orders, prepare bills of lading and packing lists, coordinate shipment methods, and maintain shipping records. Familiarity with RF Smart and JDE is mentioned in duties, along with strong Excel skills and attention to detail.

Qualifications

• Must be able to read and interpret documents and communicate effectively in English.
• Ability to perform basic arithmetic and handle multiple variables in standard situations.
• Proficiency in Microsoft Excel, Word, and PowerPoint; familiarity with inventory and manufacturing software; ERP experience preferred.

Responsibilities

• Manage Purchase Order processes for daily and weekly deliveries and shipment forecasts.
• Prepare all shipping paperwork, including bills of lading, pick lists, and shipping records.
• Coordinate shipment methods (LTL, hotshot) and onsite loading.
• Produce daily shipping log for leadership meetings.
• Inspect and designate hold points for truckloads for accuracy and quality.
• Maintain shipping and traffic-related files; monitor inbound/outbound truck activity.
• Process products into RF Smart and JDE systems.
• Perform other duties as instructed by department manager.

Skills

Multitasking

Attention to detail

Organizational skills

Problem-solving

English communication

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Inventory software

Manufacturing software

ERP experience

Job description

Shipping Administrator

Verifies and keeps records on outgoing shipments, prepares items for shipment and provides administrative support by performing the following duties:

• Purchase Order Management for daily and weekly incoming deliveries/outgoing shipment forecast.
• Prepares all paperwork associated with product shipments, including printing bills of lading, pick lists and shipping records.
• Coordinate method of shipment, for example, LTL, hotshot, etc. and onsite execution of loading.
• Produces daily shipping log for daily leadership meetings.
• Perform inspections and designate hold points of truckloads for content, accuracy of order and quality compliance.
• Maintains shipping and other traffic related files.
• Monitors and performs check-in inbound and outbound truck activity, yard management and materials management, including inventory checks.
• Process and receive products into software systems RF Smart and JDE.
• Performs other work as instructed by department manager.

Minimum Qualifications

1. Must be physically able to perform the essential functions of the job, with or without reasonable accommodations.
2. Must have effective written and oral communication skills. Must be able to effectively communicate in English with all levels of employees, both verbally and in writing.
3. Must be able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must be able to write routine reports and correspondence. Must be able to speak effectively before groups of managers or employees of organization.
4. Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Must be able to compute rate, ratio and percent.
5. Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to deal with problems involving several concrete variables in standardized situations.
6. Must be able to perform this job successfully, an individual should have knowledge of inventory software, manufacturing software, ERP experience is preferred. Must be proficient in Microsoft Excel, Word, and PowerPoint.
7. Must have robust organizational skills and problem‑solving skills.
8. Must be able to effectively multitask, and balance priorities in a dynamic environment.
9. Must have great attention to detail.

Essential Physical Functions

• While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to stand and walk.
• Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

Work Environment

• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
• The noise level in the work environment is usually quiet.