SHI - Education Project Assistant - Cultural Warriors

Sealaska; Juneau (AK); On-site; USD 40,000 - 55,000; Full time

Job summary

Sealaska Heritage Institute is seeking an administrative associate to support the Cultural Warriors program. This full-time role involves maintaining records, organizing supplies, and handling logistics under supervision.

Responsibilities include data tracking, PRFs, travel coordination, surveys, and outreach to engage participants. Requires a High School Diploma and about one year of admin experience; familiarity with Alaska Native cultures is a plus.

Qualifications

• Requires High School Diploma and 1 year of administrative experience.
• Requires excellent communication and organizational skills.
• Knowledge of Alaska Native cultures is preferred.
• Proficiency with word processing, spreadsheets, databases and survey tools.

Responsibilities

• Organize and maintain documents, supplies and inventory.
• Track data and prepare initial purchase request forms for program supplies.
• Coordinate travel logistics, gear purchases and meeting schedules.
• File and manage program documentation.
• Administer pre/post surveys by participants and ensure timely completion.
• Assist with project outreach to encourage participation.

Skills

Communication skills

Team collaboration

Attention to detail

Alaska Native cultures knowledge

Organizational skills

Education

High School Diploma

1 year administrative experience

Tools

Microsoft Word

Spreadsheets (Excel)

Database software

Online survey tools

Job description

Job Summary

Under the direct supervision of the Assistant Education Director, this position is responsible for providing administrative support for the Cultural Warriors program. The position provides foundational administrative and operational support through maintaining records, organizing supplies, and assisting with logistics.

Job Summary

Under the direct supervision of the Assistant Education Director, this position is responsible for providing administrative support for the Cultural Warriors program. The position provides foundational administrative and operational support through maintaining records, organizing supplies, and assisting with logistics.

Duties/Responsibilities

• Organize and maintain documents, supplies and inventory.
• Track data and prepare initial purchase request forms (PRFs) for program supplies.
• Initiate communication regarding travel logistics, gear purchase, and support meeting scheduling.
• File and manage program documentation.
• Assist to administer and ensure the timely completion of pre/post surveys by project participants.
• Assist with project outreach to encourage participation in the project.
• Support planning of monthly cultural mentorships, annual cultural ceremony, and a career exploration workshop.
• Organizes and prioritizes large volumes of information and incoming inquiries and other phone calls.
• Schedules and organizes complex activities, such as meetings, conferences, and department activities.
• Other duties as assigned.

Required Skills

• Excellent verbal, written, and interpersonal communication skills
• Ability to work well on own initiative and within a team
• Proficient in computer applications, including word processors, spreadsheets, database software, and online survey applications
• Highly organized, self-motivated, and attentive to details
• Knowledge of Alaska Native cultures

Supervisory Responsibility

This position will have no direct reports.

Work Environment

This position’s duties are performed at SHI offices. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to verbally communicate. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, and climbing. The employee must frequently lift and/or move objects up to 20 pounds and occasionally lift and/or move objects up to 50 pounds.

About This Role

This is a full-time benefited position. SHI employees are expected to work during SHI’s regular business hours of 8:00am to 4:30pm Monday to Friday. Additionally, employees may work up to or over 45 hours per week or additional time as needed to meet workload demands or special events such as Celebration. Part-time staff are expected to work 20 hours per week.

Required Education and Experience

• High School Diploma
• One year of administrative experience or equivalent office

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Review the Benefits associated with this position: https://www.sealaska.com/benefits/

Who is Sealaska?

Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Sealaska Heritage Institute is an affiliate of Sealaska.

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As a subsidiary of a Native-owned company, Sealaska Heritage Institute is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.

Sealaska Heritage Institute is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*

• “Indian Tribe” means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.