Sheriff's Office Legal Processor II - Extra-Help

County of Sonoma (CA); Santa Rosa (CA); On-site; USD 30,000 - 50,000; Part time

Job summary

County of Sonoma is seeking a Legal Processor II to support the Sheriff’s Office Civil Bureau. The role handles inquiries from the public, assists in-person clients, processes legal documents, and communicates procedures to attorneys, law enforcement, court personnel, and the public.

Responsibilities include formatting court forms, distributing documents, data entry, noting parties for hearings, and meeting deadlines.

Qualifications

• Basic accounting experience.
• Experience in a law firm or courthouse.
• Strong customer service and conflict resolution skills.
• Ability to relay policies, laws, and procedures to the public.
• Emotional intelligence and clear communication.
• Attention to detail and research.
• Flexibility to prioritize assignments based on laws and civil codes.
• Experience with civil process software.

Responsibilities

• Format complex forms and documents for court.
• Distribute time-sensitive documents to all parties in a case.
• Import documents and enter data into a central database.
• Noticing parties for hearings (including adoption hearings).
• Answer questions regarding the work coming to/through the unit.
• Adhere to strict deadlines.

Skills

Accounting basics

Law/court experience

Customer service

Policy communication

Emotional intelligence

Attention to detail

Prioritization

Typing 45 wpm

Tools

Civil process software

Job description

Legal Processor II

Join the Sonoma County Sheriff's Office in supporting the community as a Legal Processor II!

Starting salary up to $36.18/hour!*

About the Position

As a Legal Processor II in the Sonoma County Sheriff's Office Civil Bureau, you will be responsible for answering phone and email inquiries from the public and assisting in-person clients, processing a variety of legal and court documents, and communicating procedures and policies to attorneys, law enforcement, court personnel, and the general public.

Additionally, this position is responsible for:

• Formatting complex forms and documents for court
• Distributing time-sensitive documents and forms to all parties involved in a case
• Importing documents and entering data into a central database
• Noticing parties for hearings (including complicated adoption hearings)
• Answering questions regarding the work coming to/through the unit
• Adhering to strict deadlines

What You Bring

• Basic accounting experience
• Prior experience working in a law firm or courthouse
• Strong customer service and conflict resolution skills
• The ability to interact with a diverse customer base and relay policies, laws, and procedures to the public
• Emotional intelligence and the ability to communicate effectively
• Attention to detail and a passion for research
• Flexibility and the ability to prioritize assignments based on the requirements of laws and civil codes
• Experience with civil process software

Uniforms are required during working hours for Sheriff's Office Legal Processors.

Extra-Help Employment

Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage, accrual of vacation, participation in the County retirement program, or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.

*Salary is negotiable within the established range.

This recruitment is being conducted to fill a Legal Processor II intermittent, extra-help position in the Sheriff’s Office. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list.

Experience and Education

Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, one year of work experience processing official records equivalent to that of Legal Processor I would provide this opportunity.

License

Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver’s License.

Special Skill Requirement

The ability to type at a corrected speed of 45 words per minute may be required for some assignments.

Background Requirements

Applicants for some assignments must successfully complete a thorough background investigation.

Considerable knowledge of

The purpose and processing of a diversity of court and law enforcement related legal documents, forms, and records; basic arithmetic, English grammar, vocabulary, spelling, punctuation, and composition; the operations, procedures, and jurisdictions of the court or department of assignment.

Working knowledge of

The record and computer systems of the Courts and/or the department of assignment; the technical resource materials and information sources applicable to the area of assignment; court or law enforcement related statutes, laws, ordinances and procedures and their applicability to the department of assignment.

Ability to

Understand, explain, and apply specific statutes, codes, laws, regulations, and procedures; prepare and process a variety of complex legal documents; maintain complex legal records, assemble materials and prepare reports; locate, identify, and correct technical inaccuracies; work independently in performing assignment and in resolving problems and deviations; use independent initiative and discretion in organizing work and carrying out instructions within a structured environment; establish and maintain cooperative and harmonious relationships with judges, attorneys, litigants, law enforcement officers, other employees, and the general public; independently research and prepare correspondence in answer to inquiries about department records, programs, services, procedures, and regulations; make accurate arithmetic calculations; operate a variety of office equipment.

Being part of the Sheriff's Office and being expected to keep the public safe requires a thorough background investigation process. This process includes an assessment of prior work history, verifying educational experiences, court reports, public records searches, and understanding past patterns relating to drug usage, financial patterns, etc. This entails gathering a significant amount of information from job candidates and speaking to former employers, friends, family members, etc. Polygraphs, drug tests, and medical and physical examinations are also part of this process. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment. This process can take anywhere from 3-5 months. Many factors are taken into consideration and one should not assume a credit issue or prior drug use is automatically disqualifying. Candidates will be given the opportunity to present mitigating information they feel should be considered. You are encouraged to be as responsive as possible while this process is taking place to help expedite the timeline, and we encourage you to stay patient and interested in this great career opportunity while this process is taking place.

You may also review the Job Classification Screening Schedule to determine the requirements for this position.

Please read the Sheriff’s Office Pre-Employment Drug Use Guidelines for further information.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: AK

HR Technician: VH