Shared Services Applications Sr Administrator

Aston Carter; United States; Hybrid; USD 71,635,000 - 100,289,000; Full time

Job summary

Aston Carter is seeking a Shared Services Applications Senior Administrator to optimize the Coupa platform, manage procurement and supplier modules, and support high-volume accounts payable processes in a large enterprise. The role blends system administration with cross-functional collaboration across Finance, Procurement, IT, and Shared Services in a hybrid Bayport, MN setting.

You will configure workflows, monitor performance, support automation, and provide day-to-day Coupa support while

Qualifications

• 5+ years Coupa analysis, automation, or implementation experience, or 3+ years focused on processing activities.
• Hands-on Coupa procurement, invoicing, and supplier modules experience.
• Strong accounts payable experience including invoice processing and reconciliation.
• Proficiency with Excel, including pivot tables and VLOOKUP.
• Experience troubleshooting configurations, workflows, and approval chains in enterprise apps.

Responsibilities

• Administer and support Coupa procurement, invoicing, and supplier modules.
• Maintain and update system configurations, approval chains, and workflows.
• Monitor system performance and resolve configuration issues.
• Manage user access, roles, and permissions for governance.
• Coordinate testing of enhancements and new features before deployment.
• Support end-to-end invoice processing from submission to payment.

Skills

Coupa analysis

Coupa automation

AP processing

Excel pivot tables

VLOOKUP

Workflow troubleshooting

Access control

Cross-functional collaboration

User training

Job description

Job Title: Shared Services Applications Senior Administrator Job Description

The Shared Services Applications Senior Administrator supports and optimizes the Coupa platform and related accounts payable processes within a large, growing organization. This role focuses on administering procurement and invoicing modules, enhancing automation, resolving invoice issues, and providing cross-functional support to Finance, Procurement, IT, and Shared Services teams. The position offers exposure to a high-volume, enterprise environment with strong opportunities for growth and internal mobility.

Responsibilities

• Administer and support Coupa procurement, invoicing, and supplier modules to ensure reliable and efficient daily operations.
• Maintain and update system configurations, approval chains, business rules, and workflows within Coupa.
• Monitor system performance, identify issues, and resolve configuration-related problems in a timely manner.
• Manage user access, roles, and permissions to maintain appropriate security and governance in the system.
• Coordinate testing and validation of system enhancements, changes, and new features before deployment.
• Support end-to-end invoice processing from submission through payment, ensuring accuracy and timeliness.
• Troubleshoot invoice exceptions, matching discrepancies, and workflow bottlenecks to minimize delays.
• Assist with both non-PO and PO-backed invoice processing activities, ensuring adherence to established procedures.
• Support invoice automation initiatives and straight-through processing goals to increase efficiency.
• Investigate and resolve supplier invoicing issues, working closely with internal and external stakeholders.
• Assist suppliers with onboarding to the Coupa Supplier Portal and provide ongoing support as needed.
• Promote electronic invoicing adoption and supplier self-service capabilities to streamline transactions.
• Troubleshoot supplier transaction and submission issues within Coupa and related systems.
• Support supplier master data maintenance activities when required to ensure data accuracy and integrity.
• Develop, maintain, and distribute standard operational reports related to AP and Coupa usage.
• Analyze accounts payable and Coupa data to identify trends, inefficiencies, and process improvement opportunities.
• Support reporting requests from Finance, Procurement, and Audit teams, ensuring timely and accurate delivery.
• Monitor key metrics related to invoice processing, workflow performance, and system utilization.
• Support internal controls and approval governance within Coupa, ensuring compliance with policy standards.
• Monitor approval workflows and escalation paths to maintain appropriate oversight and control.
• Assist with audit requests and documentation gathering related to Coupa, AP processes, and system controls.
• Ensure system processes align with financial control requirements and organizational policies.
• Serve as a subject matter expert for Coupa users across the organization.
• Provide training, guidance, and day-to-day support to business users on Coupa functionality and best practices.
• Partner with Procurement, Finance, IT, and Shared Services teams to resolve issues and drive process improvements.
• Support integration monitoring between Coupa and ERP systems, helping to identify and resolve integration issues.
• Contribute to ongoing ERP consolidation efforts and the migration of more invoices into Coupa for increased automation.

Essential Skills

• Either 5+ years of Coupa analysis, automation, or implementation experience, or 3+ years of Coupa experience focused on processing activities.
• Hands-on experience with Coupa procurement, invoicing, and supplier modules.
• Strong accounts payable experience, including invoice processing, reconciliation, and exception handling.
• Demonstrated ability to support automation and straight-through processing within AP or Source-to-Pay environments.
• Proficiency with Microsoft Excel, including the ability to create and use pivot tables and VLOOKUP functions.
• Experience troubleshooting system configurations, workflows, and approval chains in a business applications environment.
• Ability to develop and maintain operational reports and analyze AP data for trends and improvements.
• Experience supporting user access, permissions, and role administration in enterprise applications.
• Strong communication skills with the ability to train and support business users and collaborate with cross-functional teams.

Additional Skills & Qualifications

• Source-to-Pay (S2P) experience is a significant plus.
• Experience with other procurement or AP automation systems such as Ariba or similar platforms.
• Background in accounting or finance operations, particularly within shared services or large enterprise environments.
• Experience supporting integrations between Coupa and ERP systems.
• Familiarity with internal controls, approval governance, and audit support within financial systems.
• Comfort working in a high-volume AP environment with a focus on continuous improvement and automation.

Work Environment

The role operates within a large, modern office environment in a high-growth organization that generates several billion dollars in annual revenue and employs thousands of people across the United States. The Accounting and Finance function includes a sizable team, with an expansive accounts payable group and a dedicated subset of professionals focused on Coupa. The organization is in the midst of ERP consolidation and is actively moving more invoices into Coupa to increase automation, providing exposure to large-scale transformation initiatives. The position follows a hybrid work model, with an expectation of three days in the office each week; employees may choose which days they attend on-site. The schedule remains flexible, allowing remote work when needed for personal appointments or illness, and training occurs both remotely and on-site. The culture emphasizes internal mobility, with frequent opportunities for growth and transitions into full-time roles across the organization as consulting assignments near completion.

Job Type & Location

This is a Contract position based out of Bayport, MN.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Bayport,MN.

Application Deadline

This position is anticipated to close on Oct 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.