SERVICE WRITER

Custom Truck One Source, Inc.; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with Employer Match

Health Insurance

Paid Vacation

Training opportunities

Discounts

Job summary

Custom Truck One Source, Inc. in Fort Worth, TX is seeking a Service Writer to manage repair orders, estimates, and scheduling for heavy equipment and trucks.

The role requires coordinating with technicians, customers, and departments to ensure timely, accurate service and billing. The ideal candidate has at least three years of service-writing experience with strong mechanical knowledge, excellent communication, and the ability to work in a fast-paced environment.

Qualifications

• Three years of related service-writing experience or training.
• Strong mechanical knowledge of heavy-duty repairs, costs, time to accomplish work.
• Ability to work under deadlines and prioritize tasks.

Responsibilities

• Open repair orders for correct customer and equipment; ensure legible records.
• Provide labor and parts estimates and obtain customer approval.
• Schedule appointments and manage customer information.
• Communicate with technicians and departments; follow up on progress.
• Ensure compliance with safety policies and company procedures.

Skills

Excellent listening

Communicator

Multitasking

Detail oriented

Education

Three years related experience

Tools

Microsoft Office

PC proficiency

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

SERVICE WRITER

Full Time Non-Exempt [Hourly] Clerical Fort Worth, TX - PTA, Fort Worth, TX, US

30+ days ago Requisition ID: 6272

True to our name, Custom Truck One Source “CTOS” https://www.customtruck.com designs, assembles, sells, rents, and services trucks, cranes, and other heavy equipment. Our clients include some of the largest utilities, telecom, construction, forestry, oil, and rail companies in the nation.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• -Repair Order is Opened to the Correct Customer and Equipment
• -Reconciliation of Technician Time
• -Reconciliation of Parts Listed
• -Correct Billing / PO Information are listed
• Schedules appointments using Custom Truck One Source approved forms.
• Obtains customer Information along with Tool / Equipment Details.
• Regularly follows up with technician for updates and estimated completion dates.
• Advises customers on needed services, as well as manufacturers specifications, including using maintenance menus and parts diagrams.
• If additional work is needed, explain the details to the customer, including the additional cost and tie considerations.
• Indicates on the repair order the exact repair instructions, making a special note of the main reason(s) the customer brought the item/tool in. Repair orders MUST be legible.
• Notifies technicians or local management of incoming work.
• Provides estimates for labor and parts. If the cost of service cannot be established during reception, leave open and contact the customer later by phone for approval.
• Establishes each customer’s method of payment. Obtain approval of credit, if necessary.
• Establish “time promised.” Check with the technician responsible for work distribution.
• Obtains customer’s signature on repair order; provides customer with a copy.
• Follow-up on the progress of each repair order during the day. Contacts customers by telephone regarding any changes in the estimate or time promised. Records changes in repair order in approved fashion.
• Handles telephone inquiries regarding work in process and appointments.
• Compare the final invoice with the original repair order.
• Maintains follow-up program on additional items found in need of repair.
• Keeps quick pricing guides, signals checklists, maintenance menus and other service department forms and references up to date.
• Participates in all available training programs.
• Works with all departments in harmony.
• Must have a working knowledge and understanding of Custom Trucks’ Safety Policy.
• Computer and software proficiency and can quickly adapt to new systems.
• Excellent listening skills and communicator.
• Follows verbal and written communications and communicates effectively with public, customers, co-workers and Owners in a professional and courteous manner both orally and in writing.
• Works in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to interface well with all customers, and all departments of the Company and to represent the location in a highly professional manner.
• Understands and follows federal, state and local regulations, such as those governing the disposal of hazardous wastes, OOSHA Right-To-Know, etc.
• Ensure that all documents are accounted for.
• Accomplishes the forecast for the service that has been established by the location manager.
• Responsive to management requests and manages time efficiently.
• Responsible for setting up and maintaining an organized file system.
• Able to work with minimum supervision, capable of self-checking work.
• Ability to learn.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

CONFORMANCE/LEGAL REQUIRMENTS:

Abides, all laws, regulations, policies, work procedures and instructions.

Abides by all safety rules, and, if applicable, uses appropriate safety equipment in designated areas.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work well with others.
• Able to finish projects in a timely manner.
• Highly organized, detail-oriented, delivering accurate and polished work.

EDUCATION and/or EXPERIENCE

Three years of related experience and/or training; or equivalent combination of education and experience involving serving as a service writer with strong mechanical knowledge of repairs, costs, time to accomplish work of heavy-duty trucks and equipment. Work requires continual attention to detail in establishing priorities and meeting deadlines.

LANGUAGE SKILLS

Ability to speak both one-on-one and before groups of customers or employees and owners of the organization. Ability to read and interpret documents such as safety rules, operating instructions, and applicable manuals. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS

Good with basic math. Must possess the ability to make mathematical computations with accuracy. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to apply common sense understanding to carry out simple instructions. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to multi-task and establish priorities. Ability to coordinate a number of complex tasks simultaneously while working under pressure to meet deadlines. Ability to maintain a flexible attitude and approach towards assignments and successfully operate under ambiguous guidelines. Ability to maintain organization in a changing environment. Ability to read and to follow directions to locations of sites for errands. Ability to determine proper course of action to resolve escalated customer service issues. Ability to create momentum and foster positive organizational change. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

OTHER SKILLS AND ABILITIES

Skilled in PC usage and associated software including Microsoft Office (Word, Excel, Access. Excellent planning, organizational skills and priority setting skills. Well-developed interpersonal and communications skills. Professional appearance and manner, business casual. Ability to learn new software to complement this function.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Must be able to climb into vehicles and equipment, lift hoods and unlatch and latch vehicle engine hoods. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and vibration. The noise level in the work environment is usually moderate to loud.

We Power the People That Strengthen Our Nation’s Infrastructure

Explore the dynamic world Custom Truck One Source , where each role is a step toward driving the nation’s infrastructure forward with innovative solutions and dedicated service. Our commitment to developing talent shines through our STEP program and other comprehensive training opportunities , fostering professional growth. Immersed in a culture that champions collaboration and innovation, you’ll find a supportive environment where your contributions are valued. Coupled with competitive benefits, we offer a career that grows with you and a journey towards excellence.

• 401(k) with Employer Match
• ESPP
• Competitive Health Care including Dental, Vision, and Life Insurance
• Company paid health and wellness programs
• Paid Vacation, Sick and Holidays
• STD/LTD
• Partner Discounts
• Investment in Employee Development including https://www.customtruck.com/careers/step

Custom Truck One Source is an Equal Opportunity Employer

and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Please note that we do not offer sponsorship for work authorization. Only candidates authorized to work in United States without the need for sponsorship will be considered for this position.