Service Specialist - Physical Medicine OP

Maury Regional Health; Columbia (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Maury Regional Health is seeking a Service Specialist- Physical Medicine Outpatient to support administrative and clinical operations across multiple locations in Tennessee. The role focuses on patient pre-registration, registration, scheduling, and front-desk communications, with additional Gym Tech responsibilities to assist therapists and maintain treatment areas.

The Service Specialist must prioritize accurate registration, scheduling, documentation, and effective communication to ensure a

Qualifications

• High School Diploma or equivalent Required
• Insurance experience Required
• 1 Year Related Experience Preferred

Responsibilities

• Participate in scheduled 1:1 meetings and other required staff communications.
• Accurately and timely completes timecards.
• Consistently utilizes AIDET principles during patient registration and interactions.
• Contacts patients within one hour of receiving a referral.
• Schedules patients within 24 hours of receiving a referral.
• Completes Experian requirements in a timely manner.
• Ensures insurance information is accurate and complete at the time of registration, as determined by Revenue Cycle standards.
• Maintains standard work processes, including completion of PSA Daily Tasks on scheduled workdays.
• Performs and documents scheduled maintenance tasks.
• Monitors inventory and orders necessary clinical and office supplies.
• Completes required registration audits.
• Greets patients and assists with patient check-in and registration.
• Manages multiline phone systems and directs calls appropriately.
• Communicates effectively with patients, therapists, physician offices, and other members of the care team.
• Assists therapists with patient care and Gym Tech duties as needed.
• Maintains cleanliness and organization of treatment areas.
• Maintains required modality temperature records and other applicable documentation.
• Performs other duties as assigned to support efficient clinic operations and patient care.

Skills

Insurance experience

Education

High school diploma or equivalent

Job description

Service Specialist - Physical Medicine OP - 15822

Maury Regional:Main Campus | Clerical/Administrative | PRN

Description

JOB TITLE: Service Specialist- Physical Medicine Outpatient

LOCATION: Maury Regional Medical Center- Multiple locations available

Columbia, Chapel Hill, Lawrenceburg, Mt. Pleasant, Pulaski, Spring Hill

SHIFT: PRN / As Needed

MAURY REGIONAL HEALTH:

At Maury Regional Health, patients are at the heart of everything we do. We're committed to clinical excellence and compassionate care, offering exceptional service. As a top-rated organization, we foster an inclusive, collaborative work environment where innovation and patient care lead the way.

JOB SUMMARY:

The Service Specialist (SS) provides essential administrative and clinical support to ensure a positive patient experience and efficient daily operations. The SS performs general office functions, including patient pre-registration, registration, scheduling, multiline phone management, and patient greeting/check-in. The Service Specialist serves as a central communicator among patients, therapists, and physician offices, ensuring timely and accurate communication throughout the patient care process. This position also includes Gym Tech responsibilities, which involve assisting therapists with patient care, maintaining a clean and organized treatment area, monitoring supply inventory, ordering supplies, and maintaining required modality temperature records.

The Service Specialist is expected to demonstrate professionalism, accuracy, timely communication, teamwork, and a commitment to providing excellent patient experience. The position requires the ability to prioritize multiple responsibilities while maintaining accurate registration, scheduling, documentation, and communication processes.

KEY JOB RESPONSIBILITIES:

• Participate in scheduled 1:1 meetings and other required staff communications.
• Accurately and timely completes timecards.
• Consistently utilizes AIDET principles during patient registration and interactions.
• Contacts patients within one hour of receiving a referral.
• Schedules patients within 24 hours of receiving a referral.
• Completes Experian requirements in a timely manner.
• Ensures insurance information is accurate and complete at the time of registration, as determined by Revenue Cycle standards.
• Maintains standard work processes, including completion of PSA Daily Tasks on scheduled workdays.
• Performs and documents scheduled maintenance tasks.
• Monitors inventory and orders necessary clinical and office supplies.
• Completes required registration audits.
• Greets patients and assists with patient check-in and registration.
• Manages multiline phone systems and directs calls appropriately.
• Communicates effectively with patients, therapists, physician offices, and other members of the care team.
• Assists therapists with patient care and Gym Tech duties as needed.
• Maintains cleanliness and organization of treatment areas.
• Maintains required modality temperature records and other applicable documentation.
• Performs other duties as assigned to support efficient clinic operations and patient care.

JOB REQUIREMENTS:

High School Diploma or equivalentRequired

Insurance experience Required

1 Year Related Experience Preferred

About Maury Regional Health

With more than 3,500 team members, Maury Regional Health is an award-winning, not-for-profit regional health system committed to serving the healthcare needs of southern Middle Tennessee.

Why Maury

• Certified Great Place to Work ® 2026
• Educational Assistance, Tuition Reimbursement & Career Advancement Navigation opportunities

Maury Regional Health is committed to the principles of Equal Employment Opportunity in all aspects of the employer/employee relationship. Maury Regional Health grants equal employment opportunities to all qualified persons without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origins (including ancestry), genetic information, disability, age, military/national guard/veteran status, sexual orientation, gender identity, or gender expression, or other status protected by state or federal law. Statements made by applicants for employment on this application form will be checked for accuracy. Maury Regional Health campuses are tobacco-free. All tobacco use is prohibited.