Service Project Coordinator - MEP

ADP, Inc.; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

AMPAM is the leading design-build Mechanical, Electrical, and Plumbing contractor serving large-scale multifamily and commercial projects across California. With 1,500 employees, we are committed to delivering quality, safety and excellence in every project.

The Project Coordinator supports the project management team in planning, documentation, and execution of MEP services, ensuring timely information flow between field, office, vendors and clients to drive efficiency, cost control, and client

Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Experience using construction management software (Procore, Bluebeam, Spectrum or similar).
• Familiarity with reading and understanding construction drawings and specifications.

Responsibilities

• Coordinate day-to-day project activities and schedules with PMs.
• Prepare and track docs: communications, subcontracts, RFIs, submittals, minutes, changes.
• Maintain accurate project files in Procore, Bluebeam, Spectrum.
• Support cost tracking, invoice processing, and PO management.
• Monitor material orders and delivery with procurement and field teams.
• Facilitate communication between field, subcontractors, and clients.
• Prepare weekly status reports for leadership.
• Assist with closeout documentation, warranty tracking, and archiving.
• Coordinate labor/timekeeping with Payroll/HRIS as needed.
• Ensure safety, quality, and compliance standards.

Skills

Reading & interpreting construction?

Strong organizational skills

Clear communication

Attention to detail

Tools

Microsoft Office Suite

Procore

Bluebeam

Spectrum

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FULL TIME Professionals WILMINTON, CA, US

Salary Range: $25.00 To $30.00 Hourly

Who We Are

AMPAM is the leading design-build Mechanical, Electrical, and Plumbing (MEP) contractor serving large-scale multifamily and commercial projects across California. With 1,500 employees across multiple business units, we are committed to delivering quality, safety, and excellence in every project.

Job Summary

The Project Coordinator (PC) supports project management team members in the planning, documentation, and execution of mechanical, electrical, and plumbing (MEP) service projects. This role ensures the timely flow of information between the field, office, vendors, and clients—supporting operational efficiency, cost control, and quality delivery across all active projects and ensure client satisfaction.

Key Responsibilities Include: (But not limited to the following)

• Assist Project Managers and Service team members in coordinating day-to-day project activities and schedules.
• Prepare, track, and manage project documentation including customer communications, coordinated sub-contractors, working with procurement re: material delivery, RFIs, submittals, meeting minutes, and change orders.
• Maintain accurate and organized project files within company systems (e.g., Procore, Bluebeam, Spectrum, etc.).
• Support project cost tracking, invoice processing, and purchase order management.
• Monitor material orders and delivery schedules in coordination with procurement and field teams.
• Facilitate internal and external communication between field operations, subcontractors, and clients.
• Prepare project status reports and distribute weekly updates to leadership as required.
• Assist with job closeout documentation, warranty tracking, and project archiving.
• Partner with Payroll and HRIS teams as needed for project-specific labor or timekeeping reconciliations.
• Ensure adherence to company safety, quality, and compliance standards.

Qualifications

• Technical Skills:
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
  • Experience using construction management software (Procore, Bluebeam, Spectrum or similar).
  • Familiarity with reading and understanding construction drawings and specifications.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Clear, professional written and verbal communication with internal teams, clients, and vendors.
• High attention to detail and accuracy in documentation and data entry.
• Proactive, team-oriented problem solver who follows through on open items.

Applicants must be currently authorized to work in the U.S. on a full-time basis without future employment sponsorship