Service Operations Manager

Hitachi Global Air Power; Livermore (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Hitachi Global Air Power is seeking a Service Operations Manager in Livermore, CA to lead the HAC service administration team and drive service excellence. The role focuses on quoting, scheduling, invoicing, warranty processing, and strategic customer engagement to maximize reliability and uptime.

Ideal candidates will have extensive service management experience, strong leadership and communication skills, and familiarity with ERP systems like SAP.

Qualifications

• Five years’ service management experience in the compressed air industry or related fields.
• Proven leadership and strong written and verbal communication.
• Proficient in Microsoft Office; SAP experience a plus.
• Ability to manage a team and achieve gross margin targets.

Responsibilities

• Lead HAC service administration team including quoting, scheduling, parts staging, invoicing and warranty processing.
• Manage service coordinators, service orders, warranty administration and invoicing.
• Ensure timely responses to service requests and maintain performance KPIs.
• Collaborate with Field Service Manager to provide reliable 24/7 emergency service and drive customer satisfaction.
• Maintain safe, compliant operations and optimal technician staffing.

Skills

Leadership

Communication

Microsoft Office

SAP experience

Education

Associate degree

High School Diploma

Tools

SAP ERP

Job description

$120,000-$150,000 base salary plus Variable Compensation

The Company: Hitachi Global Air Power

At Hitachi Air Centers, you'll join a team of passionate professionals who are focused on delivering value, building lasting partnerships, and creating an outstanding customer experience. Every role contributes to our shared goal of helping our customers succeed.

Join us and be part of a team that makes a difference every day through service, expertise, and a commitment to excellence.

Our team is dedicated to helping customers maximize productivity, improve reliability, and keep their operations running efficiently. Through expert service, technical knowledge, parts support, and customized system solutions, we serve as trusted partners to businesses across a wide range of industries.

What sets us apart is our commitment to customer relationships. We don't just support equipment—we support the people and businesses that depend on it. Our teams work closely with customers to understand their unique needs, solve challenges, and deliver responsive, reliable service when it matters most.

At Hitachi Air Centers, our mission is summarized in these three basic statements:

• Provide consultive design and equipment selection support to ensure our customers’ systems are reliable and efficient
• Provide best in class field service and customer service support to those who rely on us every day to keep production up and running
• Provide the above at a competitive price

Summary of the position:

The Service Operations Manager’s core responsibility is to the HAC service administration team, including service quoting, service technician scheduling, parts staging, service work order invoicing, rental commissioning, warranty processing, PM agreement quoting and administration. The role includes managing a team of service coordinators, service order processing, warranty administration and service invoicing. Service Operations will include customer survey responses and follow-up calls for service jobs to ensure we have met our customers’ needs. Also responsible for technician utilization goals and gross margin target level achievement. This position works in cooperation with the Field Service Manager in implementing and managing the HAC’s service procedures. The candidate should exhibit dynamic leadership and communication skills with an emphasis on team building and customer engagement.

Duties and responsibilities:

• High Level Business Objectives:
• Work with Field Service Manager to develop a market strategy aimed toward account retention and services growth in the region.
• Coordinate with General Manager on select activities/initiatives to improve the customer experience and improve store profitability.
• Develop a team of highly knowledgeable and motivated Inside Service Support members and assist in them achieving their personal and professional goals.
• Service Operations Leadership:
• Work with Field Service Manager to facilitate a plan to always provide reliable 24-hour emergency service support for our customer base.
• Identify potential candidates and work with HR to bring them to the company to enhance the team and meet the objectives of the company.
• Assess performance of inside service support personnel.
• Ensure that all customers are responded to in a timely manner regarding requests for service, service agreement visits, service quotations and site generated questions.
• Ensure all service support personnel have a working knowledge of all computer programs supplied by the company to fulfill the responsibilities assigned to them.
• Target a technician labor billable ratio level which matches company goals.
• Maintain technician staffing at appropriate levels for business requirements.
• Ensure that the order cycle time levels are consistent with company goals and invoices are processed accurately and timely.
• Responsible for professionalism of inside service staff.
• Work with EHS Manager to ensure compliance of EH&S policies in accordance with organizational and local requirements.
• Maintain a clean, safe, working environment.
• Travel as required to drive business activities if multi-branch support is required. (100% in office)
• Demonstrate flexibility/teamwork as additional items will be required to help grow the business.

Education

• Associate degree Preferred but not required.
• Technical Training/Certifications in the compressed air industry is a plus.
• High School Diploma Required

Position Requirements

• Five years’ service management experience in the compressed air industry (preferred), HVAC, industrial equipment, forklifts, or construction equipment.
• Proven leadership experience with strong written and verbal communication.
• Strong understanding of Microsoft office suite.
• Experience with SAP brand ERP systems a plus.
• Must be able to perform all functions of direct reports.

Direct Reports:

The successful candidate is responsible for complying with Hitachi’s Code of Ethics and related policies. In performing the job, the incumbent shall take all steps necessary to comply with our safety rules and requirements and must actively support the organization's efforts to meet and exceed its goals of creating and maintaining a safe workplace.

This description is to serve as a guide. It is intended to be flexible and will continue to evolve over time with business needs and demands and may be updated periodically and at the Company's discretion.

Hitachi Global Air Power US, LLC is an equal opportunity employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected categories under applicable law, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.