Service Manager

Castongia's Inc; Valparaiso, Northern (IN, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Castongia Tractor is seeking a Service Manager to lead the service department, drive profitability, and assure customer satisfaction across Indiana markets. You will coordinate staff, manage scheduling, and ensure timely warranty and program compliance, while maintaining equipment and tools and guiding ongoing training and clinics.

The role emphasizes leadership, budgeting, and strong communication with service writers, department staff, and customers to deliver a professional, high‑energy

Qualifications

• 5+ years work related experience.
• Management experience preferred but not required.
• Ability to write and work on routine reports and correspondence.
• Ability to speak effectively one on one or before groups of customers or employees.
• Ability to interpret department financial statements.
• Ability to negotiate customer complaints to a satisfactory resolution.
• Ability to define problems, collects data, establish facts and draw valid conclusions.
• Computer skills.
• Strong organizational skills.

Responsibilities

• Provide the leadership role regarding recruitment, screening and hiring of service personnel.
• Maintain good communications with Service Writer and other store Service Managers.
• Maintain all management reports necessary to audit the performance of department and individual employees.
• Oversee a priority system for scheduling all service work, both customer and internal.
• Ensure that all manufacturer Warranty and Product Improvement Programs are completed according to manufacturer’s requirements in a timely manner.
• Ensure that Service Department is equipped with the necessary special tools and service equipment is available and maintained in good working order.
• Make recommendations regarding the upkeep of Service resources including Buildings, Service vehicles, grounds and oversee the maintenance of the fleet in a manner to provide a profitable operation.
• Coordinate department training program.
• Assist in the development and administration of service-related customer clinics.
• Assist with marketing and service promotions.
• Always conduct self so as to present a professional image of the dealership.
• Maintain quotes and service pricing guides. Generate new guides as needed or required. Calculate quotes for customers as needed.
• Provide follow-up to customers after completion of repairs or service.
• Regular and timely communications with Service Clerk on work orders.
• Perform other functions or duties as directed by management in line with the objectives of the dealership.
• Maintaining the dealership incentive program.
• Proactively works with other employees and Departments to give the customer a positive experience in ways that promote respect and teamwork.
• Understands and follows the company core values and mission when working with customers, other departments and with all stakeholder group.
• Provide backup support for shop foreman’s primary duties.
• All other duties assigned by Management.

Skills

5+ years experience

Management experience

Report writing

Communication skills

Financial literacy

Negotiation

Analytical thinking

Computer skills

Organizational skills

Job description

Now Hiring: Service Manager – Join the Castongia Tractor Team!

Are you passionate about lawn and garden and ag equipment? Do you love solving problems and helping customers keep their machines running smoothly? If you’re knowledgeable about service department operations and equipment—and you’re ready to be part of a professional, high-energy team—Castongia Tractor wants to hear from YOU!

We’re not just any dealership—we’re a trusted partner in agriculture, landscaping, and residential solutions, serving Indiana with top-quality John Deere equipment and first-class product support.

Job Function:

Responsible for safe, efficient and profitable operation of the Service Department. Advises and makes recommendations to the Store Manager/General Manager/Dealer with respects to the best interest of the Service Department. Responsible for Service Department Customer Satisfaction. Negotiates customer complaints to a satisfactory conclusion.

1. Provide the leadership role regarding recruitment, screening and hiring of service personnel.
2. Maintain good communications with Service Writer and other store Service Managers.
3. Maintain all management reports necessary to audit the performance of department and individual employees.
4. Oversee a priority system for scheduling all service work, both customer and internal.
5. Ensure that all manufacturer Warranty and Product Improvement Programs are completed according to manufacturer’s requirements in a timely manner.
6. Ensure that Service Department is equipped with the necessary special tools and service equipment is available and maintained in good working order.
7. Make recommendations regarding the upkeep of Service resources including Buildings, Service vehicles, grounds and oversee the maintenance of the fleet in a manner to provide a profitable operation.
8. Coordinate department training program.
9. Assist in the development and administration of service-related customer clinics.
10. Assist with marketing and service promotions.
11. Always conduct self so as to present a professional image of the dealership.
12. Maintain quotes and service pricing guides. Generate new guides as needed or required. Calculate quotes for customers as needed.
13. Provide follow-up to customers after completion of repairs or service.
14. Regular and timely communications with Service Clerk on work orders.
15. Perform other functions or duties as directed by management in line with the objectives of the dealership.
16. Maintaining the dealership incentive program.
17. Proactively works with other employees and Departments to give the customer a positive experience in ways that promote respect and teamwork.
18. Understands and follows the company core values and mission when working with customers, other departments and with all stakeholder group.
19. Provide backup support for shop foreman’s primary duties.
20. All other duties assigned by Management.

Annual

1. Assist with developing and following an annual service budget to provide realistic, attainable and measurable service profit goals compatible with overall Dealership financial and operational objectives.

Monthly

1. Monitor key departmental metrics to assure achievement of departmental goals.
2. Prepares Service Technician efficiency reports.

Weekly

1. Develop and maintain service labor allowance and rework log.
2. Visit customers to promote service and parts sales.

Daily

1. Continual maintenance of work orders to ensure timely completion of customer billing. Open and maintain new work orders as needed

1. Monitor customer profiles for current and accurate data provided on work orders.
2. Issue purchase orders for all outside vendor purchases. Post invoices to proper work order.
3. Monitor and review employee time tracker reports. Resolve any discrepancies in a timely manner.
4. Communicate consistently with parts and sales departments to ensure all service related issues are handled in a timely manner.
5. Assist technicians as needed in the diagnosis of machine problems and provide instruction as required.
6. Monitor work areas to ensure safety, cleanliness and organization.
7. Communicate service issues to technicians.

Skills & Qualifications:

• 5+ years work related experience.
• Previous supervisory or management experience preferred but not required.
• Ability to write and work on routine reports and correspondence.
• Ability to speak effectively one on one or before groups of customers or employees of the organization.
• Ability to interpret department financial statements.
• Ability to negotiate customer complaints to a satisfactory resolution.
• Ability to define problems, collects data, establish facts and draw valid conclusions.
• Computer skills
• Strong organizational skills