Service Dispatcher

Dead River Company; Brewer (ME); On-site; USD 28,000 - 41,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Paid time off

Job summary

Dead River Company in Brewer, ME is seeking a part-time Service Dispatcher to coordinate service dispatch, inventory, billing and payroll to ensure customer satisfaction and department efficiency.

The role involves scheduling technicians, communicating with field staff, entering invoicing data, and managing service contracts. Education of a high school degree is preferred; no licensing required. Excellent communication and planning skills are valued.

Qualifications

• High school education or equivalent preferred.
• No experience required; some understanding of petroleum products helpful.
• No licensing or testing required for this position.
• Strong communication and listening skills essential for dispatching.
• Planning and scheduling abilities are important in this role.
• Attention to detail, accuracy, and organizational skills required.
• Flexibility to work overtime in a dynamic environment.

Responsibilities

• Receive service related calls from customers and schedule services.
• Schedule technicians for routine tune-ups and maintenance.
• Use radio or cellular phone to communicate with field staff about jobs.
• Enter parts and labor data to generate invoices for service work.
• Reconcile billable vs non-billable technician time.
• Coordinate service contracts and renewal/termination activities.
• Assist in inventory control and restocking of parts.
• Coordinate Gas Check program and schedule technicians.

Skills

Courteous demeanor

Planning & scheduling

Attention to detail

Communication skills

Analytical skills

Teamwork

Typing / data entry

Education

High school education

Tools

Computer system

Phone/radio

Invoice software

Job description

$20.00 to $30.00 an Hour Depending on Experience

Position Summary:

The Service Dispatcher coordinates service dispatching, inventory, billing, payroll and productivity to ensure a high level of customer satisfaction and an efficient, profitable department.

Essential Functions:

• Courteously receives incoming service related calls from customers. Information is received, input into the computer system, and service scheduled.
• Schedules technicians for routine tune-ups and maintenance work as time allows. Service manager may be consulted to coordinate the scheduling of major repairs or installations.
• Uses radio or cellular telephone to communicate with field technicians regarding job assignments or job progress updates.
• Utilizes computer system to input parts and labor information needed to generate an invoice for service work performed.
• Reconciles billable and non-billable time for service technicians.
• Coordinates the service contract program by setting up new contracts, renewing and terminating contracts, and scheduling annual contract maintenance work.
• Assists in controlling parts inventory by accurately recording parts used and assisting technicians with van/pickup restocking.
• Coordinates Gas Check program by contacting customers, explaining the program, and scheduling technicians. Inputs gas check information into the computer system.

Highly Competitive Compensation and Industry Leading Benefits - Paid weekly!

• Health Insurance – Premiums as low as $6.41 for full time employees!
• Dental insurance and Vision Insurance
• Company Provided Life insurance, Short-term and Long-Term disability
• 401(k) plan with company match
• Paid time off and paid holidays
• Tuition assistance for employees and scholarships available for employees’ children
• Discounts on our products and services
• Opportunities for growth throughout our footprint.

Other Tasks:

Performs other work-related duties as assigned.

Education:

A high school education or equivalent is preferred.

Contacts:

Service dispatchers frequently deal with customers, other employees (technicians, drivers, and office personnel), the service manager, and any sales personnel.

Experience:

Although no experience is necessary, some understanding of petroleum products, equipment and basic service is beneficial.

Certification and Testing: No licensing or testing is required for this position.

Equipment Used:

Normal office equipment is utilized including a computer terminal, personal computer, calculator, copier, fax machine, and telephone.

Decisions Made:

This part-time service dispatcher must plan and schedule technicians time. Routine cleanings and maintenance scheduling decisions are made by the dispatcher. More complex scheduling is made in consultation with the service manager. The dispatcher handles customer complaints and service related issues. Issues that cannot be satisfactorily resolved are referred to the service manager.

Safety Considerations:

Safety considerations relate to proper ergonomics in an office setting including proper work station and computer terminal setup.

Other Attributes Required:

• Good communication and listening skills
• Planning and scheduling skills
• Accuracy, organization, and attention to detail
• Analytical skills
• Courteous demeanor and professional appearance
• Flexibility to work overtime
• Ability to work in a dynamic environment without distraction

Most of the work is performed in an office setting with controlled temperatures. The heating season is typically faster paced than the rest of the year.

Physical Requirements Analysis:

• The position requires frequent sitting with occasional standing and walking
• There is frequent use of the fingers to write, input data into a computer system, and handle paperwork
• There is frequent communication involving both speaking and listening

Weight or Force Moved:

There is rarely a need to lift or move an object weighing more than 10 pounds. Assistance is available for lifting heavier items.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.