Service Coordinator-Utility Projects

Qualus Corporation; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurance

Retirement savings with employer match

Flexible spending accounts

Employee assistance programs

Parental leave

Paid time off

Company holidays

Job summary

Qualus Corporation in Phoenix is seeking a Utility Service Coordinator to support electrical utility project close-out activities. You will manage project documentation, asset records in Maximo, and coordinate with field and project teams to ensure accurate records and timely closures.

The role requires a related degree or demonstrated experience in project coordination, budget tracking, and procurement. You will partner with Project Managers and Operations Leaders, use MS Office daily, and help

Qualifications

• Bachelor’s degree or equivalent with minimum 2 years of experience in related fields; alternative paths with varying years of experience.
• Experience in project coordination, budget/accounting coordination, financial management, tracking & analysis.
• Experience in project management and/or operations management in applicable industries.
• Experience with subcontractor management, procurement, and field construction operations.
• Proficiency with MS Office tools (Word, Excel, Outlook) and knowledge of project management practices.

Responsibilities

• Review deliverables, update asset information, resolve discrepancies, track close-out status, and ensure compliance.
• Support Project Managers and leaders in monitoring scope, schedule, and budget.
• Ensure thorough and accurate project closeout and communications with stakeholders.
• Assist in change orders and submittals, and communicate status.
• Track project deliverables using appropriate tools and coordinate with subcontractors as needed.
• Report project status to managers and directors as required.
• Perform other duties as assigned.

Skills

Project coordination

Budget & financial management

Tracking & analysis

Project management

Maximo

MS Office (Word, Excel, Outlook)

Risk & change management

Education

Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree

Associates degree

High school diploma

Tools

Maximo

MS Office

Job description

Position Overview

Power your future with Qualus in our Program Management department as a Utility Service Coordinator! The Utility Service Coordinator supports electric utility project close-out activities by managing and validating project documentation, work orders, and asset records within Maximo. This role ensures the accurate completion of project records, facilitates data quality reviews, coordinates with field and project teams, and supports the timely closure of capital and maintenance projects.

Responsibilities

• Review project deliverables, updating asset information, resolving documentation discrepancies, tracking close-out status, and maintaining compliance with utility and company standards.
• Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans
• Ensures thorough and accurate project closeout
• Assists in the change order process and submittal and communicates status
• Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
• Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required
• Perform other duties as assigned

Minimum Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR Associates degree; minimum of 4 years of experience OR High school diploma; minimum of 6 years of experience
• Experience in Project coordination, budget/accounting coordination, financial management, tracking & analysis, analysis and application of operational reports
• Experience in project management and/or operations management, or related industry experience
• Experience working in Maximo and work managemetn systems
• Proficient with MS Office tools (Work, Excel, Outlook)
• Knowledge of both theoretical and practical aspects of project management
• Experience with subcontractor management and/or procurement, technical projects and/or field construction operations
• Experience with conflict management, risk management and change management
• Ability to work full-time in the office.

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Benefits & Compensation

Qualus offers a competitive benefits package for eligible employees, which may include Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability coverage, Retirement Savings Plans (including employer matching where applicable), Flexible Spending and/or Health Spending Accounts, Employee Assistance Programs (EAP), Parental Leave, Paid Time Off, and Company Holidays. Benefits offerings may vary based on position, work location, and eligibility requirements.

The compensation range for this position is provided in accordance with applicable laws and market practices. The final base salary offered may vary based on factors including, but not limited to, education, qualifications, certifications, experience, skills, seniority, geographic location, internal equity, performance, and business needs. Compensation ranges are subject to change at the Company's discretion and as permitted by applicable law.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

We are committed to a secure and transparent hiring process. We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.