Service Coordinator Order Experience I

SilkRoad; Kimberly (WI); On-site; USD 36,000 - 54,000; Full time

Job summary

Numotion in Wisconsin is seeking a service and repair coordinator to receive and implement requests, move orders through the system, and ensure timely service delivery.

The role requires strong communication, multitasking in a fast-paced environment, and dedication to exceptional customer service. The candidate will support scheduling, data entry, and warranty documentation while upholding Numotion's policies.

Qualifications

• High school diploma or GED or equivalent combination of experience and education.
• Minimum one year of customer service experience.

Responsibilities

• Assist customers with service and repair requests, entering data into the order system.
• Release purchase orders for replacement parts and document warranty/RA.
• Respond to customer inquiries and complaints to improve satisfaction and turnaround times.
• Coordinate scheduling and routing of service technicians.
• Ensure accurate daily schedules and productive time use.
• Adhere to Numotion policies, confidentiality, and regulatory requirements.
• Provide excellent customer service and resolve issues with minimal transfers.
• Support continuous improvement initiatives in the Service & Repair department.

Skills

Customer service

Communication skills

Active listening

Organization

Prioritization

Decision making

Education

High school diploma or GED

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

At Numotion, we’re on a mission to improve the lives of people with disabilities. As North America’s largest provider of mobility products and services, we deliver personalized solutions from manual and power wheelchairs to medical supplies and other assistive technologies that support health, independence, and everyday participation. We’re committed to a workforce of diverse backgrounds and experiences and to an inclusive environment shaped by open dialogue, attentive listening, and tangible, ongoing action.

JOB PURPOSE:

Receives and implements service and repair requests and coordinates the timely provision of services. Facilitates timely order movement through Numotion’s order processing system.

KEY RESPONSIBILITIES:

• Assists customers with service & repair requests, enters and maintains accurate data in order processing system while progressing orders through to completion.
• Releases purchase orders for replacement parts accurately and in a timely manner, facilitating completion of warranty and RA documentation as appropriate.
• Responds to customer inquiries, requests, and complaints in a timely manner working with other staff members to increase customer satisfaction and turnaround times; communicates to customers their financial responsibility.
• Takes responsibility to completely resolve issues without additional transfers and/or de-escalate customers whenever possible.
• Coordinates scheduling & routing of service techs on request.
• Reconciles routes and daily schedules to ensure proper allocation of service technician’s time, reporting discrepancies to management.
• Meets all set productivity and performance standards.
• Participates in Service & Repair initiatives to continually improve department results.
• Other duties as assigned by manager.
• Utilize Numotion Leadership Principles to perform the job with integrity, compliance, and values consistent with Numotion’s mission.
• Adhere to employee or customer confidentiality and comply with Numotion’s policies and federal regulations.
• Always provide excellent customer service for all internal and external customers of the operations. Provide solutions for customer concerns and continually focus on customer service as our top priority.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or as deemed necessary by management.

REQUIRED QUALIFICATIONS, SKILLS, AND EXPERIENCE:

• High school diploma or general education degree (GED) or equivalent combination of experience and education.
• Minimum one yea r of customer service experience.

PREFERRED COMPETENCIES AND QUALIFICATIONS:

• Strong communication skills, both written and verbal.
• Strong listening, organization and priority setting skills.
• Ability to work in a fast-paced environment and juggle multiple priorities.
• Ability to think quickly, assess a situation and make a sound decision.
• Ability to provide best-in-class customer service.
• Working knowledge of service order processing experience.
• Knowledge of complex rehab equipment and products.
• Prior experience working in durable medical equipment industry.
• Demonstration of exceptional interpersonal and problem-solving skills both internally and externally with customers.
• Knowledge of MS Word, Excel, PowerPoint, and Outlook.

PHYSICAL WORK REQUIREMENTS:

• Prolonged periods of working at a desk and/or on a computer.
• Frequent use of hands, wrists, fingers associated with computer equipment.
• Occasionally move and reach with arms and hands.
• Ability to communicate effectively.
• Ability to work overtime as needed.

At Numotion, we offer competitive compensation packages, including medical, dental and vision insurance, short-term and long-term disability, a 401k, and life insurance. Numotion is an equal opportunity employer. We strive for a workplace that reflects the communities we serve and do not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status. Numotion is a drug‑free workplace. Candidates are required to pass a drug test before beginning employment.