Service Coordinator - Gateway District

Liberty Military Housing; San Diego (CA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Life and AD&D Insurance

401k Retirement Plan w/company match

Employee Stock Ownership plan

Incentive Bonus Program

10 Paid holidays per year

40 hours Paid Sick Leave per year

80 hours Paid Vacation per year

Job summary

Liberty Military Housing is seeking a Service Coordinator to support move-in/out activities, coordinate maintenance vendors, and ensure timely completion of service requests across our multi-family communities. The role requires strong customer service and the ability to manage schedules, communicate clearly, and maintain records.

Candidates should have 1–2 years of residential property management or customer service experience, and be proficient with MS Office and vendor coordination.

Qualifications

• 1-2 years’ experience in residential property management or customer service role preferred.
• Experience with vendors or scheduling services (appliances, plumbing, electrical) preferred.
• Proficiency in MS Office and basic data entry is preferred.

Responsibilities

• Schedule and conduct inspections for move in/move out processes.
• Coordinate vendor services and monitor make-readies and timelines.
• Maintain make-ready boards and distribute work to maintenance staff.
• Communicate with residents about charges, service results, and follow-ups.
• Create purchase orders for vendor services and track work orders.
• Assist with notifications and notices to residents and manage logs.

Skills

Customer service

Communication

Time management

Vendor coordination

Tools

Yardi

Payscan

Microsoft Excel

Job description

Overview

Liberty Military Housing – Own your passion forservice!

At Liberty Military Housing we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes ininviting communitiesacross the United States. We take great pride in our highly trained team of professionals.With a blend of property management and military backgrounds, our employee-owners bring a proactive, solution-oriented mindset, along with unparalleled levels of empathy and understanding for our residents and one another.

Liberty Military Housing is dedicated to helping our employees develop personally and professionally and provides an unprecedented 150+ hours of professional development annually to each employee-owner. Camaraderie and collaboration form the foundation of our culture. We put people first, honoring one another’s diverse experiences, ideas, and contributions to our shared success. We strive to bring out the best in each other so we can do outstanding work and positively impact the lives of military families.

We’re always looking for dedicated team members in a variety of roles to help create meaningful results that help us meet our company goals. We offer an excellent benefits package, training, development, and opportunities for advancement, so if you’re ready to grow your career, take a look at our current job openings and become an employee-owner at Liberty Military Housing.

Responsibilities

A Day in the Life of a Service Coordinator:

As a Liberty Military Housing Service Coordinator, you will assist with the resident move in/move out process of a multi-family residential community. Your role includes heavy customer interaction and the ability to effectively schedule maintenance work including the work of vendors and contractors and to ensure all service requests and work orders are completed in a timely manner. Your role requires the ability to work efficiently as well as being able to effectively communicate and deliver on our mission of providing exemplary service according to Liberty Military Housing’s quality service and customer satisfaction standards

Your Responsibilities include, but not limited to:

• Schedule and conduct home inspections as it relates to the move in/move out process, including pre-move in/pre-move out, and final inspections.
• Assist with the ordering and scheduling of vendor services.
• Maintain and monitor make-ready boards to ensure work is accurately distributed and meets completion time lines.
• Work in conjunction with the maintenance team to ensure service requests are assigned and scheduled appropriately and completed in a timely manner.
• Provide residents with any charges related to move out/final inspection results.
• Create purchase orders for all vendor maintenance services and products (i.e. paint, flooring, etc.).
• Generate work orders for make readies and other maintenance service requests.
• Assist with the closing of work orders/tickets once work is completed.
• Schedule and monitor water intrusion which includes communicating to residents, follow up and 3-day notices.
• Resident follow-ups after services are rendered/completed.
• Promote positive resident relations by ensuring resident concerns and requests are responded to in a timely manner to ensure resident satisfaction.
• Address and follow up on customer service concerns from Satisfacts survey.
• Assist with maintaining systems and logs (Keytrak, pest control, vendor/product logs, etc.).
• Perform various administrative and computer tasks, email communications, input of information/data into various software and information systems (Payscan, Yardi, and other company-related systems).
• Assist with the distribution of correspondence/notices (3-day notices, move out charges, water intrusion, other important resident notices that pertain to maintenance services, etc.).
• Participate in property walks/inspections (grounds, common areas, parking lots, community rooms, make-readies, quality control, etc.) to ensure community is well maintained according to LMH’s quality standards.
• Operate a company or personal vehicle to travel to various locations for work purposes.

Qualifications

What You Need for Success:

• 1-2 years’ experience in residential property management or customer service role preferred.
• Prior work with vendors or ordering services (appliances, plumbing, electrical) preferred.
• Proficiency in personal computer skills, keyboard, internet search, email correspondence, math, Microsoft Office, including Word, Excel, and other software applications preferred (i.e. Yardi, Payscan).
• Effective communication and interaction with customers, vendors, management, co-workers, sufficient to exchange or convey information and to give and receive work direction.
• Strong service and interpersonal skills.
• Ability to work in a fast-paced environment, multi-task, prioritize and complete assigned duties to ensure operational objectives are achieved.
• Must possess a positive and professional demeanor in all interactions, under all circumstances.
• Must possess a valid driver's license. Ability to operate a company or personal vehicle or electrical cart.
• Must be available to work a flexible schedule, including weekends, off-hours, and emergencies as required.
• Knowledge of OSHA laws and regulations.
• Ability to travel to other regional locations for work, training, meetings and other work-related activities.
• May require use of a personal/company vehicle or electrical cart.
• Must be able to meet the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees.

What We Provide You:

Liberty Military Housing takes into consideration everything from career development to family matters, and health & wellness. We are committed to offering our team members a wide range of benefits, including the following:

• Medical/Dental/Vision Insurance*
• Life and AD&D Insurance
• 401k Retirement Plan w/company match
• Employee Stock Ownership plan
• Incentive Bonus Program
• 10 Paid holidays per year
• 40 hours Paid Sick Leave per year**
• 80 hours Paid Vacation per year**

* Medical/Dental/Vision insurance eligible after 30 days of full-time employment.

**Vacation and sick time are based on the employee's hire date.