Service Coordinator, CCA

HealthPartners; Saint Paul (MN); On-site; USD 50,000 - 70,000; Full time

Job summary

HealthPartners is seeking a Service Coordinator, CCA to investigate and resolve a wide range of customer questions and issues, enhancing member experience in a caring, responsive health care system.

The role includes entering orders in CarePartner, assisting with provider and vendor inquiries, and supporting audits and data reporting to drive quality improvements. A related degree or 3+ years of customer service in health care is preferred.

Qualifications

• Bachelor's/Associate degree or 4 years related experience.
• Minimum of three years customer service experience, preferably in the health care industry.
• Medical Terminology class/training or 1 year related experience.
• Excellent computer skills using Microsoft Word, Excel and e-mail.
• Excellent phone etiquette and customer service skills.
• Excellent oral and written communication skills.
• Good problem solving skills.
• Excellent organizational skills.
• For SNBC, experience working with persons with disabilities

Responsibilities

• Investigates and responds to complex customer questions and requests.
• Enters service and equipment orders in CarePartner with correct codes.
• Handles provider questions including billing.
• Coordinates equipment orders and follow-ups.
• Works with Case Management and Claims to resolve RAIs and authorization discrepancies.
• Assists in audits of claims, billing and department operations.
• Documents patient and provider contacts in CarePartner.
• Provides data and ad hoc reports to identify trends and quality improvements.
• Maintains confidentiality of information per policy.
• Participates in departmental and organizational meetings.

Skills

Customer service

Oral & written communication

Problem solving

Organizational skills

MS Word & Excel

Phone etiquette

Education

Bachelor's/Associate degree or 4 years related experience

Tools

CarePartner

Epic

HCSS

Job description

HealthPartners is hiring a Service Coordinator, CCA. This position investigates and resolves a wide variety of complex customer questions and issues in a manner which will enhance HealthPartners' reputation as a caring and responsive health care organization. Responsible for providing information and feedback with regard to follow up actions, policies and practices of HealthPartners. The position will provide an improved experience for patients, vendors/providers, and staff.

Accountabilities

• Investigates and responds to complex customer questions, issues or requests. Contacts customers to assure accurate understanding of problem. Researches/collects information necessary to answer the customer's request and communicate resolution to the customer.
• Enters Support and Intervention activities in CarePartner for services and equipment ordered; enters the correct cost, service and codes.
• Handles provider issues and questions, including billing questions.
• Orders equipment and supplies and follows-up to ensure that equipment was received.
• Works with Case Management Technical Assistants and Claims to resolve RAI's (requests for additional information) or Service Authorization discrepancies.
• Assists in the preparation and research required for audits of claims, billing and department operations.
• Assists other staff members in problem solving where customers are involved.
• Provides data and creates ad hoc reports as requested to assist in identifying trends and areas where quality improvement strategies should be focused.
• As requested, assists in providing necessary documentation for data collection efforts used to analyze customer concerns and to report them to management and other interested departments/agencies.
• Works with claims, patients, and vendors regarding issues with waiver obligations.
• Establishes and maintains good working relationships with colleagues in the department, as well as other areas that support case management including external customers.
• Documents all patient and provider contacts in CarePartner.
• Makes outreach calls to patients and providers as needed and directed.
• Assists in maintaining a cohesive team by contributing to a collaborative, respectful, and diverse environment.
• Participates in, and contributes to appropriate departmental and organizational meetings.
• Communicates effectively with providers, customers, and members resulting in high levels of customer satisfaction.
• Identifies and promptly reports to leadership any potentially adverse situations.
• Maintains confidentiality of information in accordance with department and corporate policies.
• Maintains maximum individual productivity through proficient use of automated systems.
• Willingly participates in various committees, task forces, projects, and quality improvement teams as needed or assigned.
• Performs other duties as assigned.

Specific to the MN Senior Health Options (MSHO) and MN Senior Care Plus (MSC+) position:

• Liaison between HealthPartners and contracted counties
• Identifies agencies for Elderly Waiver services and make referrals.
• Coordinates the work around Elderly Waiver vendors, authorizations and Requests for Additional Information (RAI) and issues.
• Arranges home visits for patients of the same primary language including arranging interpreter services.
• Uses the Elderly Waiver network database as well as recommendations from staff to identify providers matching the member's needs.
• Uses excellent customer relations, judgment, and Elderly Waiver network knowledge to assist members and providers.

Specific to the Disease Management position:

• In cooperation and collaboration with Disease Management (DM) Leadership, acts as liaison between HealthPartners and telemonitoring vendor.
• Orders telemonitoring equipment follow-up to ensure that equipment was received.
• Works with Case Management Technical Assistants to ensure timely turnaround time for DM registry assignments works to resolve issues and escalates issues appropriately to DM leadership.

Required Qualifications

• Bachelor's degree or Associate degree or four years of related experience.
• Minimum of three years customer service experience, preferably in the health care industry.
• Medical Terminology class/training or 1 year related experience.
• Excellent computer skills using Microsoft Word, Excel and e-mail.
• Excellent phone etiquette and customer service skills.
• Excellent oral and written communication skills.
• Good problem solving skills.
• Excellent organizational skills.
• Ability to work independently and within established time frames.
• For SNBC, experience working with persons with disabilities

Preferred Qualifications

• Prefer experience with one or more HealthPartners systems such as CarePartner, HCSS, or Epic.
• Previous experience in a health care environment.
• Knowledge of claims payment, waiver services, and managed care.
• Bilingual or previous work experience with a diverse population to enhance the customer experience of members