Service Coordinator

Hiller Companies; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Retirements plans

Paid time off

Boot allowance

Job summary

The Hiller Companies, LLC is seeking a Service Coordinator to support the Service Manager and Technicians by coordinating schedules, materials, and documentation for fire protection service activities. The role serves as the liaison between customers and the Hiller team, ensuring efficient dispatch and accurate job closure.

Responsibilities include coordinating daily field service planning, communicating with customers, tracking progress, and maintaining thorough service records.

Qualifications

• 2+ years’ experience in business-to-business customer service is required.
• Prior service department experience preferred, life and safety industry is a plus.
• Excellent communication and customer service skills.

Responsibilities

• Coordinate daily schedules and planning of field service technicians for inspections and repairs.
• Communicate and resolve scheduling issues with customers and personnel.
• Monitor activity and update customers on arrival times and status changes.

Skills

Customer service

Communication

Organization

Tools

JD Edwards E1

MS Office

Job description

The Hiller Companies, LLC has an immediate opening for Service Coordinator. If you are a dedicated professional with a passion for fire protection and safety.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal – making the world a safer place.

Job Summary: The Service Coordinator is a critical support role to the Service Manager and Service Technicians, to ensure strong planning and coordination for all service inspection and repair activity. The Service Coordinator is the liaison between customers and other Hiller team members to coordinate schedules, materials, and ensure the proper documentation of work is performed. This position is responsible for dispatching personnel to the customer's job site, communicating with clients, and providing guidance to the eld service technicians.

Key Responsibilities:

• Responsible for direct coordination and management of daily schedules and planning of field service technicians, performing services of Inspections, Maintenance, Testing and Repair of Fire and Life Safety Systems.
• Communicate and resolve issues with customers and personnel regarding the scheduling of inspection work.
• Monitor technician activity and schedules ensuring that customer commitments are met, clearly communicate status changes back to the customer regarding early or late anticipated arrivals.
• Alert management of potential problems resulting from customer or field complaints and work to resolve.
• Review all completed jobs and verifying inventory of service technicians and cost materials to jobs appropriately during the job closure process.
• Maintain and process inspection documentation as required during the job completion process.
• Track and address all jobs that are reopened due to missing information.
• Stay up to date on work progress, customer relations, field personnel relations, material administrationand other matters affecting service operations.
• Measure branch activity and compliance with program initiatives, identify areas that require improvement, and develop and implementaction plans with branch/ regional management.
• Communicate to the sales teams when a quote is needed that was identified during an inspection. (Such opportunities will primarily be recognized during the job closure process).
• Serve as the point of contact for all 3rd party portals (IROL, etc.)
• Ensure work order extensions are requested in customer portals as required.
• Provides optimal route planning when scheduling to ensure efficiency, reduce travel time, cost, and distance
• Identify customers where we are not currently performing on all service lines and communicating with sales team the opportunities for additional service line sales.
• Complete special projects as required.
• Develop positive and ongoing relationships with customers and team members.
• Other duties as assigned.

Location(s)

Requirements

What We Are Looking For:

• 2+ years’ experience in business-to-business customer service experience is required.
• Prior service department experience is preferred, ideally in life and safety, and/or security and communications industry.
• Excellent communication and customer service skills, with the ability to interact professionally with clients and team members.
• Confidentpersonality to properly negotiate with outside organization contacts, such as vendors and customers.
• Excellent oral and written communication skills. Proficient computer skills, including MS OfficePrograms and track record of learning and mastering new programs.
• Strong record-keeping, analytical skills, time management, and job prioritization skills.
• Remarkable organizational skills and attention to detail.
• Demonstrated understanding of workflow processes, service operation metrics and customer follow-up.
• Prior experience with Service Trade or similar program.
• Working knowledge of JD Edwards E1 or other ERP system

Physical Requirements:

• While performing the essential functions of this job the employee is regularly required to stand, walk, use hands to finger, handle, or feel, reach with hands or arms, stoop, kneel, crouch, or crawl, and is occasionally required to lift and/or move heavy objects.
• Ability to lift and carry up to 50 pounds.
• Capable of standing, walking, bending, and kneeling for extended periods.

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values: Put People First, Empower the Branches, Earn Customer Trust, Embrace the Challenge and Act with Integrity.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.