Service Center Coordinator

Vertical Mag; Hillsboro, Northern (OR, KY); Hybride; USD 42 000 - 54 000; Plein temps

Résumé du poste

Hillsboro Aviation is seeking a Service Center Coordinator to support the service center team with administrative duties, quotes, work packages, and invoices across maintenance and avionics. You will handle customer communications, SOP development, CRM upkeep, and email marketing initiatives.

The role acts as the glue between maintenance, avionics, parts, FBO, and sales, reporting to the Service Center Manager. A focused, organized professional will thrive in a busy shop environment.

Qualifications

• Associate degree or equivalent experience.
• Experience writing quotes.
• Experience in a retail shop environment.
• Unrestricted driver’s license required.

Responsabilités

• Provide administrative support to service center managers.
• Prepare quotes, work packages, and invoices for maintenance and avionics.
• Research ADs, SBs, and maintenance logs for scheduled aircraft.
• Maintain CRM databases and develop email marketing campaigns.
• Coordinate with accounting for accurate billings and deposits.
• Support HubSpot functionality and cross‑divisional communication.

Connaissances

Verbal communication

Written communication

Organization

Time management

Self-starter

Formation

Associate degree

Retail shop experience

Outils

Microsoft Office

Quantum/Component Control

Description du poste

Permalink: https://www.hillsboroaviation.com/careers/service-center-coordinator/

About Hillsboro Aviation

Founded in 1980, Hillsboro Aviation offers complete helicopter and airplane services comprised of five divisions: contract & charter, aircraft sales & management, service center, FBO, and parts sales. Serving domestic and international markets in the government, commercial, and private sectors, we proudly employ over 80 talented individuals and operate 9 turbine aircraft out of our award-winning headquarters at the Portland-Hillsboro Airport (KHIO).

Our Mission

We believe in redefining the aviation experience. It’s about the extraordinary moments. It’s about empowering our team, our customers, and the community to make their mark. It’s about embodying a relationship-first philosophy. It’s about seizing opportunities to listen, learn, and make a positive impact. It’s about integrity and doing the right thing.

Our Vision

We believe in the power of a personal approach. We passionately purvey the notion of flight, a dream demanding creativity, persistence, resilience, and intent. We strive to foster a legacy of innovative thought, leadership, mentorship, service, and sustainability. We are dedicated to providing opportunity and growth for our team, our customers, and our community by providing extraordinary and memorable experiences in the air and on the ground.

The Position

Classification

Non-Exempt

Reports to

Service Center Manager

JOB DESCRIPTION (Summary/Objective)

The Service Center Coordinator will support the service center team by providing administrative support to department managers. This role will assist in researching and preparing quotes, work packages, and invoices for both, maintenance, and avionics departments. Other aspects of this role will include customer communications, assisting with SOP development, Quality Management System compliance, maintaining CRM databases, and developing email marketing campaigns. In short, the Service Center Coordinator will act as the glue between the maintenance, avionics, parts, FBO, and sales divisions.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Support the service center and avionics managers allowing them to increase their billable time
• Assist in preparing work packages, quotes, and invoices
• Assist in researching ADs, SBs, and maintenance logs for scheduled aircraft
• Assist in ensuring parts are ordered and received in a timely manner
• Assist in processing warranty claims
• Assist in updating agenda items for senior team meetings
• Assist in interfacing with accounting to ensure billings, deposits, etc. are handled accurately
• Help improve the organization and efficiency of the Service Center, Parts, and FBO
• Assist in maximizing Hubspot’s functionality

COMPETENCIES

1. Communication Across Teams.

2. Research and Reporting.

4. Time Management.

5. Professional Integrity.

6. Competency with Microsoft Office, including Word, Excel, and Outlook.

SUPERVISORY RESPONSIBILITY

This position has no direct supervisory responsibilities.

WORK ENVIRONMENT

This job operates in an office and shop environment. This role routinely uses standard office equipment such as computers, photocopiers, and multi-line phones.

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to talk or hear.
• This would require the ability to lift up to 50lbs frequently.
• There will be periods of sitting at a desk and frequent lifting, carrying, bending, and reaching.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Other weekdays and evening work may be required as job duties demand.

TRAVEL

Little to no travel is expected for this position.

QUALIFICATIONS/LICENSE

• Must possess an unrestricted driver’s license

REQUIRED EDUCATION and EXPERIENCE

• Associate degree or equivalent experience
• Experience writing quotes
• Experience in a retail shop environment

REQUIRED SKILLS and ABILITIES:

• Excellent verbal and written communication.
• Excellent organization, attention to detail, and time management skills.
• Self-starter

PREFERRED EDUCATION and EXPERIENCE

• Experience in the aviation industry
• Experience with Quantum/Component Control software

AAP/EEO STATEMENT

Hillsboro Aviation’s growth and sustainability is rooted in its commitment to attracting a diverse set of talent from around the world. To that end, we encourage qualified individuals from all walks of life to apply. We are an equal opportunity employer (EEO) and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This job will remain open until filled. Please do not call regarding the status of your application.

Website Teaser

We are looking for a Service Center Coordinator to help keep our service center running smoothly. In this role, you will report to the Service Center Manager and will support the maintenance and avionics divisions by coordinating customer projects, billing, parts, and administrative details. Other job responsibilities include, but are not limited to:

• Serving as a primary point of contact for service center customers
• Preparing estimates, quotes, work packages, and invoices
• Coordinating scheduling, parts, and warranty administration
• Nurturing customer relationships to support repeat and referral business
• Supporting tradeshows, marketing, and compliance activities