Service Advisor II

Wheels, LLC; United States; On-site; USD 47,000 - 66,000; Full time

Job summary

Wheels, LLC is seeking a skilled fleet maintenance technician to authorize and oversee mechanical repairs for client vehicles. You will ensure safety-related and scheduled repairs are completed and negotiate repair costs within Wheels Network rates.

Key duties include documenting savings, following up on down vehicles, and adhering to scheduling and performance metrics while collaborating with cross-functional teams in a fast-paced environment.

Qualifications

• Two to four years automotive and truck experience or equivalent technical education.
• ASE certifications: C1, and 6 of 14 auto or truck certifications (2 must be truck).
• High School diploma required - some college preferred.
• Fleet industry experience a plus.
• Achieve required ASE certifications within 24-months of being hired.

Responsibilities

• Authorize mechanical repairs on behalf of Wheels’ Clients.
• Ensure safety related and scheduled repairs are completed.
• Approve proper repair based on mileage, months in service, and prior repair history.
• Negotiate the cost of repair to the published fleet price or Wheels Network rates & times.
• Adhere to current parts and labor reference guides for parts pricing and labor times.
• Manage Client authorizations, limits, and instructions.
• Conduct proper follow up on all down vehicles and pending transactions.
• Resolve transaction discrepancies with vendors.
• Escalate all Client approvals to team lead or mentor when required.
• Document Client savings
• Clearly and accurately document transaction in activity log.
• Submit all component failures repaired at dealerships to the warranty team that qualify for "goodwill adjustments.”
• Adhere to contact center scheduling and performance metrics.
• Meet key performance indicators on quality & transactional performance (e.g., coaching/mechanical evaluations, communication, documentation, OON Fees, etc.)
• Understanding of Driver Services, Network Management, MAP & Collision functions
• General knowledge of all Wheels departments
• Other duties may be assigned

Skills

Automotive repair

Diesel engines

Air brakes

Upfitting

Vendors management

Negotiation

Communication

Problem solving

Windows & Office

Education

ASE certifications: C1

2–4 years automotive experience

High School diploma

Fleet industry experience a plus

Achieve ASE certifications within 24 months

Tools

AllData

Job description

Job Description

• Authorize mechanical repairs on behalf of Wheels’ Clients
• Ensure safety related and scheduled repairs are completed.
• Approve proper repair based on mileage, months in service, and prior repair history.
• Negotiate the cost of repair to the published fleet price or the pre-negotiated Wheels Network rates & times.
• Adhere to current parts and labor reference guides for parts pricing and labor times.
• Manage Client authorizations, limits, and instructions.
• Conduct proper follow up on all down vehicles and pending transactions.
• Resolve transaction discrepancies with vendors.
• Escalate all Client approvals to team lead or mentor when required.
• Document Client savings
• Clearly and accurately document transaction in activity log
• Submit all component failures repaired at dealerships to the warranty team that qualify for "goodwill adjustments.”
• Adhere to contact center scheduling and performance metrics.
• Meet key performance indicators on quality & transactional performance (e.g., coaching/mechanical evaluations, communication, documentation, OON Fees, etc.)
• Understanding of Driver Services, Network Management, MAP & Collision functions
• General knowledge of all Wheels departments
• Other duties may be assigned

Key Responsibilities - ESSENTIAL FUNCTIONS

• Authorize mechanical repairs on behalf of Wheels’ Clients
• Ensure safety related and scheduled repairs are completed.
• Approve proper repair based on mileage, months in service, and prior repair history.
• Negotiate the cost of repair to the published fleet price or the pre-negotiated Wheels Network rates & times.
• Adhere to current parts and labor reference guides for parts pricing and labor times.
• Manage Client authorizations, limits, and instructions.
• Conduct proper follow up on all down vehicles and pending transactions.
• Resolve transaction discrepancies with vendors.
• Escalate all Client approvals to team lead or mentor when required.
• Document Client savings
• Clearly and accurately document transaction in activity log
• Submit all component failures repaired at dealerships to the warranty team that qualify for "goodwill adjustments.”
• Adhere to contact center scheduling and performance metrics.
• Meet key performance indicators on quality & transactional performance (e.g., coaching/mechanical evaluations, communication, documentation, OON Fees, etc.)
• Understanding of Driver Services, Network Management, MAP & Collision functions
• General knowledge of all Wheels departments
• Other duties may be assigned

Leadership Responsibilities

• This position has no leadership responsibilities.

Competencies - SKILLS

• Technical knowledge of automotive and truck repair
• Knowledge of or hands on experience with:
• Upfitting
• Diesel engines
• Air Brakes
• Trailers
• Refrigeration
• Ability to manage truck roadside, towing, and rentals.
• Ability to independently locate qualified truck vendors.
• Ability to manage the Fleet authorization process.
• Customer service oriented
• Clear, concise communication, both verbally and in writing
• Creative and efficient problem solving
• Negotiation
• Experience with industry labor guides, such as AllData
• Ability to interpret Client specific instructions.
• Proficient in Windows and Microsoft Office (Outlook)

Education and Experience

• ASE certifications: C1, and 6 of 14 auto or truck certifications (2 must be truck)
• Achieve required ASE certifications within 24-months of being hired.
• Two (2) to four (4) years automotive and truck experience or equivalent technical education
• High School diploma required - some college preferred
• Fleet industry experience a plus

Core Values

At Wheels, we believe in fostering a culture that is built on our Core Values and Guiding Principles. We cultivate a culture of excellence and innovation by upholding these values, driving our collective success and growth.

• Integrity – Always act with integrity and honesty.
• One Team – Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference.
• Innovation – Drive continuous improvement, spark creativity and embrace next generation thinking.
• Customer Success – Ensure that customer and driver success is at the heart of everything we do.

Cultural Attributes

At Wheels, our culture guides us how we work every day, and we look for team members who show these behaviors:

• Discipline Drives Quality – Plan the Trip: Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution.
• Intellectually Curious – Fuel Your Minds: Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities.
• Commit and Deliver – Own It: Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business.
• Relationships Matter – Share the Ride: Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success.

Job Specifications, Physical Demands and Work Environment

Work Environment: This position is in Georgia or Illinois and operates in a professional office environment.

Position Type/Standard Schedule: This is a full-time position, Monday through Friday.

Travel: Occasional travel (less than 10%) is expected for this position to visit with client.

Physical Demands: While performing the duties of this job, the employee must regularly talk and hear, and use hands and fingers to operate call center tools.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Benefits

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care. Please click here for an overview of the benefits available to you and your family.

Pay Range: $47,300-$66,200

The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

EEO Statement

Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening. Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.