SERVICE ADVISOR

Worldwide Equipment Enterprises Inc; North Dayton (OH); On-site; USD 48,000 - 65,000; Full time

Job summary

Worldwide Equipment Enterprises Inc in Dayton, OH is seeking a Service Advisor to act as a customer advocate, ensuring a positive experience through clear communication from intake to vehicle release.

The role involves creating repair orders, presenting estimates, obtaining approvals, processing payments, and maintaining professional customer interactions while upholding safety and efficiency in shop operations.

Qualifications

• Effective communication and listening skills with customers and colleagues.
• Excellent customer service, empathy, and conflict handling.
• Proficiency in Microsoft Office and ability to learn new systems.
• Knowledge of administrative responsibilities and office equipment.
• Ability to read, analyze, and interpret business documents.
• Strong time management and prioritization skills.
• Ability to multitask and manage workload.
• Attention to detail and problem-solving abilities.
• Positive attitude and strong organizational skills.

Responsibilities

• Serve as the primary contact for customers in the service process and set expectations.
• Create and detail the repair order with services and payment terms.
• Prepare and communicate repair estimates and obtain customer approvals.
• Update customers regularly on progress, costs, and status.
• Coordinate with Service Department to monitor progress and address issues.
• Process payments before vehicle release.
• Review warranty repairs to ensure claim requirements are met.
• Follow up with customers and schedule future work.
• Maintain professional service desk appearance and demeanor.
• Demonstrate safe working habits; perform other duties as assigned.

Skills

Communication skills

Active listening

Customer service

MS Office

Administrative skills

Reading documents

Time management

Multi-tasking

Detail oriented

Positive attitude

Education

High school diploma or GED

1 year related experience

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

SERVICE ADVISOR

Full Time Dayton, OH, US

Salary Range: $48,000.00 To $65,000.00 Annually

POSITION SUMMARY

TheService Advisor acts as an advocate for the customer, playing a key role in ensuring a positive experience for the customer through effective communication throughout the service process, meeting or exceeding their expectations.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Serves as the point of contact for the customer in the Service process, identifying the needs of the customer and establishing shared expectations for work to be performed
• Establishes the repair order accurately, including details around specific services to be performed and payment for each component of the repair order.
• Completes and communicates repair estimates to customers and receives approvals for repairs in advance.
• Keeps the customer informed throughout the Service process, providing regular updates to clarify progress, status, and costs, avoiding any surprises or misunderstandings.
• Maintains ongoing communication with Service Department team members to maintain awareness of progress, status, and any unplanned issues that may affect completion of the repair order.
• Receives and processes payments prior to release of the vehicle to the customer.
• Reviews all warranty repairs to ensure all requirements for filing a warranty claim are collected
• Contacts customers to follow up on work performed and/or ask for business, scheduling work into the shop to help maintain efficient operations
• Maintains the professional appearance of the Service Desk area and demonstrates positive, professional behavior at all times in person or on the phone with customers and co-workers.
• Demonstrates safe working habits at all times.
• Performs other related duties as assigned by management.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree(GED); additional related education/training is a plus.
• 1 year ofrelatedexperience, demonstrating some or all of the key functions of the role, including direct contact with customers both in person and over the phone.

REQUIRED SKILLS

• Effective communication/listening skills and the ability to work well withothers at a variety of levels.
• Excellent customer service skills, including active listening, tact/diplomacy, empathy, and the ability to respond to customer complaints effectively.
• Proficiency in MicrosoftOffice (Outlook, Word, Excel, PowerPoint, etc.) and a demonstrated ability to learn/navigate other systems.
• Knowledge of administrative responsibilities, systems, andprocedures, with hands-on experience with office equipment.
• Ability to read, analyze, and interpret businessdocuments
• Excellent time management skills, understanding that establishing priorities and meeting customers’ expectations involves balancing service work appropriately.
• Ability to multi-task and prioritizeworkload
• Attention to details and problem-solvingskills
• Positive attitude and strong organizational skills

POSITION SUMMARY

TheService Advisor acts as an advocate for the customer, playing a key role in ensuring a positive experience for the customer through effective communication throughout the service process, meeting or exceeding their expectations.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Serves as the point of contact for the customer in the Service process, identifying the needs of the customer and establishing shared expectations for work to be performed
• Establishes the repair order accurately, including details around specific services to be performed and payment for each component of the repair order.
• Completes and communicates repair estimates to customers and receives approvals for repairs in advance.
• Keeps the customer informed throughout the Service process, providing regular updates to clarify progress, status, and costs, avoiding any surprises or misunderstandings.
• Maintains ongoing communication with Service Department team members to maintain awareness of progress, status, and any unplanned issues that may affect completion of the repair order.
• Receives and processes payments prior to release of the vehicle to the customer.
• Reviews all warranty repairs to ensure all requirements for filing a warranty claim are collected
• Contacts customers to follow up on work performed and/or ask for business, scheduling work into the shop to help maintain efficient operations
• Maintains the professional appearance of the Service Desk area and demonstrates positive, professional behavior at all times in person or on the phone with customers and co-workers.
• Demonstrates safe working habits at all times.
• Performs other related duties as assigned by management.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree(GED); additional related education/training is a plus.
• 1 year ofrelatedexperience, demonstrating some or all of the key functions of the role, including direct contact with customers both in person and over the phone.

REQUIRED SKILLS

• Effective communication/listening skills and the ability to work well withothers at a variety of levels.
• Excellent customer service skills, including active listening, tact/diplomacy, empathy, and the ability to respond to customer complaints effectively.
• Proficiency in MicrosoftOffice (Outlook, Word, Excel, PowerPoint, etc.) and a demonstrated ability to learn/navigate other systems.
• Knowledge of administrative responsibilities, systems, andprocedures, with hands-on experience with office equipment.
• Ability to read, analyze, and interpret businessdocuments
• Excellent time management skills, understanding that establishing priorities and meeting customers’ expectations involves balancing service work appropriately.
• Ability to multi-task and prioritizeworkload
• Attention to details and problem-solvingskills
• Positive attitude and strong organizational skills

6:30am to 3:00pm Monday thru Friday
Every other Saturday 7am to 3:30pm