Sepsis Registry Program Manager

Registry Partners; Northern (KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Registry Partners seeks a Sepsis Registry Program Manager to coordinate all clinical registry projects and define abstracting procedures, while training staff and overseeing validation activities to ensure data quality.

The role requires 2 years of CMS Core Measures/Sepsis abstraction experience and proficiency with MS Office or Google Office products, data abstraction software, and EMR systems; RHIT/RHIA/CPHQ/Nursing credentials are preferred.

Qualifications

• Two years of current abstraction experience with CMS Core Measures/Sepsis Registry is required.
• Knowledge of inclusion and exclusion criteria for sepsis population is required.
• Proficiency with MS Office and/or Google Office products and data abstraction software systems is required.

Responsibilities

• Manage all abstracting and registry operations per project specs.
• Train and supervise Data Abstractors.
• Coordinate validation activities to ensure high-quality abstraction.
• Monitor validation scores and provide corrective feedback as needed.
• Prepare weekly reports of project activities.

Education

Bachelor's Degree

RHIT

RHIA

CPHQ

RN

Tools

Kantata

MS Office

Google Workspace

Job description

Job Details: Sepsis Registry Program Manager

Applicant MUST reside within the 50 States or Washington D.C.

Full details of the job.

Vacancy Name

Vacancy Name Sepsis Registry Program Manager

Vacancy No

Vacancy No VN481

Employment Type

Employment Type Full Time

Education Level Bachelor's Degree

Experience Level

Experience Level 2 years

Location

Location US - Remote

Additional Information

The Senior Project Manager (SPM) coordinates and manages all aspects of clinical registry projects working in conjunction with the division leadership team to ensure the goals and objectives of each project are met.The SPM defines the abstracting and registry operations procedures for each project, provides training and direct supervision of assigned Data Abstractors (DAs), and coordinates and manages the validation activities for each project to ensure high quality abstraction. This includes monitoring validation scores and corrections as well as providing educational interventions as needed to assist abstractors with improving their quality.

Qualifications:

• Two years of current abstraction experience with CMS Core Measures/Sepsis Registry, required.
• Knowledge and understanding of inclusion and exclusion of sepsis population, required.
• Knowledge and understanding of Core/Sepsis fallouts and associated OFI reporting, preferred.
• Proficient in Microsoft Office Products and/or Google office products, industry related registry data abstraction specifications manuals, data abstraction software systems and electronic medical record applications, required .
• Excellent communication, documentation, organization and planning skills, required .
• Strong attention to detail, required.
• At least 1 years of Quality Department management or other health related management experience, preferred .
• Previous experience performing validation reviews or other work experience relating to Quality Control/Validation, preferred .
• Associate or Bachelor Degree in Health Information Management, Nursing or related field, preferred .
• RHIT, RHIA, CPHQ, RN, preferred.
• Exposure to quality improvement concepts and processes, preferred.
• Ability to analyze, interpret and display data, preferred.

Essential Duties/Key Responsibilities/Accountabilities:

• Manages all abstracting and registry operations/project related activities in accordance with applicable regulatory agencies for assigned specialty area(s)
• Ensures all Project Manager/Quality Manager instruction documents and policies and procedures are followed
• Ensures successful setup and implementation of new projects including working with each client to define project parameters/project roadmap, project expectations and requirements for the services RP will provide
• Conducts staff training on data abstraction software and facility Electronic Medical Record System(s)
• Provides clear expectations, goals and deadlines to project team(s)
• Conducts a re-abstraction of the first/second/three cases (if applicable). Provides timely feedback and consultation as needed to the abstractor.
• Conducts a weekly re-abstraction of all opportunities for improvement (OFI’s) as well as a random sample of 5% of the cases completed to enforce and ensure data abstraction guidelines are being followed and interpreted accurately.
• Compiles Opportunities for Improvement (OFI) logs or the equivalent per project specifications (weekly or monthly).
• Monitors validation compliance and completion for each assigned project and staff member by utilizing the various validation reports within Kantata.
• Completes weekly case log verification for assigned projects on weekly case logs to verify cases are 100% complete.
• Provides ongoing validation guidance and support to abstractors and other managers who are abstracting, as needed.
• Schedules project team work assignments/hours to meet the needs of each project with accurate project forecasting.
• Assists the Registry Services Director (RSD) or Vice President / Senior VP with providing corporate education regarding industry and/or regulatory agency changes/updates as needed.
• Attends and actively participates in monthly meetings.
• Prepares and submits accurate weekly reporting of project activities and tasks.
• Consults industry related Q & A resources as needed for abstracting questions/clarifications as needed.
• Identifies staffing needs based on workload and services being provided to the client, and recognizes additional work opportunities that may be available.
• Monitors project priorities, deadlines and productivity to ensure staff work schedules and project expectations are being met.
• Maintains all project related documentation.
• Provides timely responses to employee and client questions and/or concerns as needed and consults with other management team members when necessary.
• Proactively identifies and analyzes problems (employee and client) and discusses with RSD, to ensure a successful solution.
• Fulfills committed work hours to meet the requirements of clients, employees and the company during normal business hours and across standard business days (Monday through Friday, 8:00 am to 5:00 pm in your time zone) and during non-standard hours (evenings, nights, weekends and holidays) as needed. Use of the company phone when out of office to maintain availability and assist with the expected response time, within four business hours of call, email or request for assistance.
• All other duties as assigned.

The tasks outlined in this job description are not all inclusive but are the core responsibilities of the position. The tasks are subject to change at any given time and employee will be notified by the corporate office, if/when updates and changes are made to the job description.
Work Environment & Physical Demands
Sitting, standing for extended periods of time, staring at a computer monitor for extended periods of time, climbing, walking, lifting 20lbs. or more, pulling and/or pushing, carrying, grasping, reaching, crawling, stooping and crouching. Ability to learn and comprehend basic instructions and orientation to the job, motor coordination skills, coordination of eyes and hands. Ability to understand words and respond effectively. Ability to perform basic arithmetic accurately and quickly.