Senior Workplace Services and Project Coordinator

BeOne Medicines; San Carlos (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An innovative firm is seeking a highly organized Senior Workplace Services and Project Coordinator to enhance facility operations and event management. This role involves maintaining a safe and productive work environment, coordinating meetings, and managing vendor relationships. The ideal candidate will thrive in a collaborative team, ensuring that all operations run smoothly while addressing any facilities-related issues promptly. If you have a passion for creating efficient workspaces and enjoy multitasking in a dynamic setting, this position offers an exciting opportunity to contribute significantly to the team's success.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Wellness Programs

Employee Stock Purchase Plan

Qualifications

• 2-3 years of facilities management and event coordination experience.
• Strong attention to detail and problem-solving skills required.

Responsibilities

• Oversee maintenance and safety of the office or facility space.
• Coordinate internal and external meetings and events.

Skills

Facilities Management

Event Coordination

Vendor Management

Microsoft Office Suite

Problem-Solving

Organizational Skills

Communication Skills

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Senior Workplace Services and Project Coordinator

Join to apply for the Senior Workplace Services and Project Coordinator role at BeOne Medicines

Senior Workplace Services and Project Coordinator

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Join to apply for the Senior Workplace Services and Project Coordinator role at BeOne Medicines

BeiGene, Ltd. has proposed to change its name to BeOne Medicines Ltd. The new name is subject to shareholder approval and, once approved, use of the name will be phased in over 2025. There may be instances where “BeiGene” or “BeOne” are used to describe the company during this transition period. BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description

We are seeking a highly organized and proactive Senior Workplace Services & Projects Coordinator to join our team. This individual will play a critical role in overseeing the day-to-day coordination of facility operations and office events. The successful candidate will ensure that the facility is maintained to the highest standard and that meetings and events are efficiently planned and executed. This position is required to be in the office 5 days a week (M-F). Join a collaborative team dedicated to creating a safe and productive work environment. We value innovation, teamwork, and open communication.

Facilities Operations

Essential Functions of the job:

• Oversee the maintenance, cleanliness, and safety of the office or facility space.
• Coordinate and schedule routine maintenance, cleaning, and repair services with external vendors and internal teams.
• Conduct regular inspections to ensure the facility meets health and safety standards.
• Ensure all office equipment and furnishings are in working order.
• Maintain inventory and order supplies for the office, kitchen, and meeting areas.
• Address and resolve facilities-related issues promptly to ensure a smooth working environment.
  
  

Office Events Coordination

• Coordinate the scheduling, setup, and execution of internal and external meetings and events.
• Manage room bookings, catering, audiovisual equipment, and any other necessary arrangements.
• Serve as the point of contact for meeting/event inquiries and ensure all logistics are communicated effectively.
• Collaborate with teams to ensure all event objectives are met, from planning to execution.
• Assist with virtual meetings by coordinating with IT support.
  
  

Vendor Management

• Liaise with vendors and service providers, ensuring the quality and cost-effectiveness of services.
• Negotiate with vendors (cleaning, catering, etc.) and ensure all services are provided as agreed.
• Work closely with other departments to support their facilities and event needs.
  
  

Administrative Support

• Maintain accurate records of facility usage, event schedules, and maintenance activities.
• Assist with any additional administrative tasks as needed to ensure smooth operations.
  
  

Supervisory Responsibilities

• N/A
  
  

Computer Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Event schedule and calendaring
  
  

Other Qualifications

• 2-3 years of facilities management and event coordination experience
• Strong attention to detail and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Flexibility to work outside regular hours, as needed, for event coordination.
• Strong organizational and multitasking skills, with an ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to work across departments.
  
  

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity
  
  

Salary Range: $39.47 - $53.47 per hour

BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene, Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value diversity. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

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