Senior Workforce Management Specialist

Cacheflow; Houston (TX); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

In-office Mon-Thu

Flexible Fridays

Healthcare

Paid time off

Parental leave

Commuter benefits

Team offsites

AI tools access

Performance dashboards

Job summary

Homebase is seeking a Senior Workforce Management Specialist to optimize intraday staffing, analytics, and operational excellence within our Customer Experience team in Houston. You’ll translate data into actionable insights using Looker and SQL, drive real-time decisions, and partner with CX leadership to move fast and continuously improve.

We value a builder mindset, collaboration across teams, and familiarity with AI tools to automate reporting and boost productivity in a dynamic, hybrid work

Qualifications

• 3-5 years of Workforce Management experience in a contact center environment.
• Experience supporting real-time workforce operations, scheduling, and intraday management.
• Experience with contact center technologies and workforce management platforms.
• Strong analytical skills with experience using SQL and Looker (or similar BI tools).
• Comfortable making fast, data-driven decisions in a dynamic environment.
• Excellent communication and cross-functional collaboration skills.
• Builder mentality with a bias toward action and continuous improvement.
• Experience using AI tools to improve productivity, automate workflows, analyze data, or increase operational efficiency.

Responsibilities

• Monitor intraday performance and make real-time staffing adjustments to meet service level goals.
• Build and maintain interim schedules based on demand and priorities.
• Optimize work assignments across support teams to maximize productivity and reduce backlog.
• Monitor queue health and identify risks before they impact the customer experience.
• Manage DEFCON escalations and communicate operational risks to leadership.
• Build and maintain reporting dashboards that provide actionable operational insights.
• Track performance metrics with scorecards and identify improvement opportunities.
• Analyze workforce and customer data using Looker and SQL to identify trends and improve staffing decisions.
• Identify opportunities to automate reporting and improve workflows using AI and modern productivity tools.

Skills

Workforce Management

Real-time operations

SQL

Looker

BI tools

AI proficiency

Cross-functional collaboration

Communication skills

Tools

Looker

SQL databases

AI tools (ChatGPT/Gemini)

Job description

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in?

Your Impact Starts Here

We're looking for a Senior Workforce Management Specialist who is passionate about operational excellence, data-driven decision-making, and creating exceptional customer experiences.

In this role, you'll ensure our Customer Experience team operates at peak performance by managing intraday operations, optimizing staffing, improving workforce efficiency, and delivering actionable insights through reporting and analytics. You'll partner closely with CX Leadership and cross-functional stakeholders to keep our teams running smoothly while helping us move faster, learn faster, and continuously improve.

If you love solving operational puzzles, thrive in a fast-paced environment, and enjoy turning data into action, we'd love to meet you.

These are the key ways you’ll contribute and create impact in this role:

• Monitor intraday performance and make real-time staffing adjustments to ensure service level goals are achieved.
• Build and maintain interim schedules based on customer demand, staffing changes, and business priorities.
• Optimize work assignments across support teams to maximize productivity and reduce backlog.
• Monitor queue health and proactively identify risks before they impact the customer experience.
• Manage DEFCON escalations and communicate operational risks to leadership.
• Build and maintain reporting dashboards that provide actionable operational insights.
• Manage performance scorecards by tracking key operational metrics and identifying opportunities for improvement.
• Analyze workforce and customer support data using Looker and SQL to identify trends and improve staffing decisions.
• Identify opportunities to automate reporting and improve workflows using AI and modern productivity tools.Bring a builder's mindset by continuously improving how workforce management operates at Homebase.

The Foundation for Success

These are the experiences and strengths that will set you up for success in this role:

• 3 - 5 years of Workforce Management experience in a contact center environment.
• Experience supporting real-time workforce operations, scheduling, and intraday management.
• Experience with contact center technologies and workforce management platforms.
• Strong analytical skills with experience using SQL and Looker (or similar BI tools).
• Comfortable making fast, data-driven decisions in a dynamic environment.
• Excellent communication and cross-functional collaboration skills.
• Builder mentality with a bias toward action and continuous improvement.
• Experience using AI tools (such as ChatGPT, Gemini, Claude, or similar) to improve productivity, automate workflows, analyze data, or increase operational efficiency.
• Curiosity to experiment with new AI-powered tools and continuously improve the way work gets done.

The Homie Way

These principles guide everything we do—from how we work and make decisions to how we show up for each other.

• Be Customer Obsessed – Solve problems with empathy and creativity.
• Move Fast, Learn Fast – Experiment, take action, and grow every day.
• Own Your Impact – Think big, focus on what matters, and make decisions you stand behind.
• Master Your Craft – Excellence fuels impact—show up, step up, and make your mark.
• Win Together – Put goals over roles, lead with trust, and connect to our mission and each other.

What We Offer

• Ownership & Financial Security: Stock options + 401(k) with 4% match
• Comprehensive Healthcare: Medical, dental, and vision coverage + FSA options
• Paid Time Off: Flexible PTO + company holidays + designated focus periods
• AI access, for real: We invest in builders and believe that curiosity shouldn't have a paywall. That means you'll have access to paid AI tools with minimal restrictions, so you can build, experiment, and level up your craft.
• Family Support: Up to 12 weeks of paid parental leave (after 6 months of service)
• Protection Plans: Life insurance + short/long-term disability coverage
• Work Your Way: Work From Anywhere Month + meeting-free weeks yearly
• Workspace Perks: Meals provided, commuter benefits, team offsites, and Customer Days
• Our Hybrid Rhythm: We believe collaboration drives impact. That’s why Monday-Thursday are our required in-office days—a time to move faster as a team, build deeper connections, make better decisions, and build together. Fridays are flexible — work from home or come in, your call.

What to Expect During the Interview Process

• Meet the Talent Acquisition team, Ivana L.
• Meet the Hiring Manager, Hamza K.
• Participate in a Talent Assessment
• Meet with a panel of Cross-Functional Partners in the Houston Office
• Meet the VP of Customer Experience & Sales, Greg D.
• Background Check + Offer Stage
• Welcome to the team, Homie

Belonging at Homebase

We're committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!

Hey, We’re Homebase

Homebase is the everything app for hourly teams—built to simplify the day-to-day and superpower local businesses. With tools for scheduling, time clocks, payroll, communication, HR, and more, we help teams stay connected and in control. Today, over 150,000 small (but mighty) businesses rely on us to make work radically easier. Together, we’ve tracked over a billion hours for 2M+ workers—and we’re just getting started.

At Homebase, we celebrate diversity and are proud to be an equal opportunity employer. We welcome all candidates and do not discriminate based on any legally protected status. If you need accommodations during the hiring process, please let us know—we’re committed to ensuring fair and equitable access for all.