Senior Workday Systems Analyst, Payroll

Penn Information Systems & Computing

Philadelphia (Philadelphia County)

On-site

USD 85,000 - 135,000

Full time

32 hours ago

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Job summary

The University of Pennsylvania’s Information Systems & Computing (ISC) team seeks a Senior Workday Systems Analyst, Payroll, to lead end-to-end payroll configuration and improvements in Workday. You will collaborate with the Payroll Office and business partners to optimize processes and deliver reliable, compliant payroll solutions.

Ideal candidates bring hands-on Workday experience across multiple modules, strong U.S.

Qualifications

Bachelor of Science and 3–5 years of experience or equivalent.
Minimum 3 years of hands-on functional experience with Workday or a comparable ERP system.
Demonstrated expertise in supporting two or more Workday modules, preferably within a higher education environment.
Strong understanding of payroll functionality and U.S. payroll tax regulations.
Strong analytical, critical-thinking, problem-solving, and communication skills.

Responsibilities

Serve as the functional co-lead for the Workday Payroll module.
Provide backup functional support for the Workday Time Tracking module.
Partner with Payroll Office and stakeholders to identify opportunities for process improvement and automation.
Translate business requirements into effective system configurations, processes, reports, and solutions.
Configure and maintain payroll processes, earnings, deductions, tax setups, audits, and integrations supporting U.S. payroll operations.
Design, develop, and maintain payroll reports, dashboards, and analytics.
Support payroll processing by executing audit reports and troubleshooting issues.
Lead functional testing for payroll enhancements and regulatory changes.
Ensure Workday Payroll configurations comply with federal, state, and local regulations and University policies.
Other duties and responsibilities as assigned

Skills

Workday Payroll

Workday Time Tracking

ERP systems

Payroll regulations

Analytical skills

Education

Bachelor of Science

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

University Overview

Posted Job Title

Senior Workday Systems Analyst, Payroll

Job Profile Title

Business Systems Analyst Senior

Job Description Summary

Information Systems & Computing (ISC) is the University of Pennsylvania’s central IT organization, providing the core network, data, voice, video, and enterprise application infrastructure and services upon which Penn’s numerous Schools and Centers build their unique tools and capabilities. ISC’s 300-plus employees work closely with the University’s IT organizations in order to create, deliver and support products and services that help Schools and Centers operate efficiently and effectively. We strive to be easy to work with, and to serve as a trusted advisor to Penn’s IT community, faculty, staff and students in support of an environment of discovery and progress. ISC’s focus on customer service and the high-quality, cost-effective, reliable implementation of modern IT solutions advances the mission of the University, as well as that of each individual School and Center. At Penn, technological freedom and departmental autonomy represent dearly held core values. ISC supports those ideas by providing foundational services and cogent counsel, empowering individuals and departments to employ their distinct strengths in support of their goals. Learn more about us by visiting https://www.isc.upenn.edu/about on www.linkedin.com/company/penn-information-systems-computing/.

Job Description

Job Responsibilities

Serve as the functional co-lead for the Workday Payroll module, overseeing end-to-end configuration, maintenance, and ongoing optimization.

Provide backup functional support for the Workday Time Tracking module.

Partner with the Payroll Office, Workday functional leads, and business stakeholders to identify opportunities for process improvement, automation, and enhanced utilization of Workday functionality.

Analyze business requirements and translate them into effective system configurations, business processes, reports, and functional solutions.

Configure and maintain payroll-related business processes, earnings, deductions, payroll calculations, tax setups, audits, validations, and integrations supporting U.S. payroll operations.

Configure and maintain payroll account posting rules and support the accurate recording and reconciliation of payroll liabilities within the University’s accounting structure.

Design, develop, and maintain payroll reports, dashboards, and analytics using Workday reporting tools to support operational efficiency, data accuracy, and informed decision-making.

Support payroll processing by executing audit reports, troubleshooting system and processing issues, conducting root-cause analyses, and implementing sustainable solutions.

Lead functional testing for payroll enhancements, tax updates, regulatory changes, integrations, and Workday biannual releases to ensure system accuracy and operational readiness.

Ensure Workday Payroll configurations and processes comply with applicable federal, state, and local payroll regulations, as well as University policies and procedures.

Other duties and responsibilities as assigned

Qualifications

Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.

Minimum of 3 years of hands‑on functional experience with Workday or a comparable enterprise resource planning (ERP) system.

Demonstrated expertise in supporting two or more Workday modules, preferably within a higher education environment.

Strong understanding of payroll functionality, U.S. payroll tax regulations, and applicable taxing requirements.

Strong analytical, critical-thinking, problem‑solving, and communication skills, with the ability to translate business requirements into effective system solutions.

Familiarity with the University of Pennsylvania’s accounting structure and financial processes is preferred.

Demonstrated ability to manage multiple priorities, lead projects, and drive initiatives through completion.

Proven ability to collaborate effectively with cross‑functional teams and build strong working relationships with stakeholders.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Information Systems and Computing

Pay Range

$84,961.00 - $135,000.00 Annual Rate

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre‑tax dollars.

Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre‑tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long‑term care insurance to help you cover some of the costs of long‑term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work‑life balance.

Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non‑traditional work hours, locations, and/or job structures.

Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.