Senior Training Programs Coordinator

Utah Co; Provo, Northern (UT, KY); Hybrid; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance (premiums paid)

401(k) match

Pension and 401(k) options

HSA

Paid Holidays

Dental & Vision Insurance

Employee Assistance Program

Job summary

Utah County Office of Human Resource Management in Provo is seeking a Senior Office Specialist to support the Training Division with advanced administrative duties, coordinating training programs, maintaining records, processing financial documents, and ensuring efficient office operations.

Qualifications include a high school diploma and at least three years of clerical experience; strong Excel and SharePoint skills; familiarity with Spillman; attention to detail and confidentiality; and the

Qualifications

• Proficiency in Microsoft Excel.
• Proficiency with Microsoft SharePoint for training records.
• Working knowledge of Spillman or similar public safety records management systems.
• Experience with data entry requiring accuracy and attention to detail.
• Knowledge of purchasing procedures, requisitions, invoice processing, and basic financial recordkeeping.
• Ability to organize, maintain, and audit training records and ensure compliance with policies.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple priorities and deadlines.

Responsibilities

• Coordinate and support all aspects of training programs, classes, and special events.
• Create, maintain, and update training rosters, schedules, attendance records, and documentation.
• Maintain accurate training records per policies, state requirements, and accreditation standards.
• Enter, verify, and maintain data in databases and record management systems.
• Utilize Excel to create spreadsheets, track metrics, analyze data, and prepare reports.
• Manage Sheriff’s Office Training SharePoint site and support collaboration among staff.
• Utilize Spillman and other agency software to document training and personnel records.
• Process purchase requisitions, invoices, and other financial documents per procedures.
• Monitor training budgets, reconcile expenditures, and assist with reporting.
• Respond to inquiries regarding training logs, programs, and administrative processes.
• Coordinate classroom logistics, equipment, facilities, and materials.
• Monitor compliance with mandatory training requirements and notify personnel of upcoming or overdue training.
• Assist with audits and accreditation efforts by compiling training documentation.
• Provide administrative support to management and payroll submissions via Workday.

Skills

Excel

SharePoint

Spillman

Data entry

Purchasing procedures

Recordkeeping

Communication

Confidentiality

Education

High school diploma or equivalent

Job description

Utah County Office of Human Resource Management in Provo is seeking a Senior Office Specialist to support the Training Division with advanced administrative duties, coordinating training programs, maintaining records, processing financial documents, and ensuring efficient office operations.

Qualifications include a high school diploma and at least three years of clerical experience; strong Excel and SharePoint skills; familiarity with Spillman; attention to detail and confidentiality; and the