Senior Team Business Administrator

Apex Systems; Redmond (WA); Remote; USD 80,000 - 100,000; Full time

Job summary

Apex Systems is seeking a Senior Team Business Administrator to provide crucial administrative support to their executive office. This remote position requires strong communication, organizational skills, and at least six years of experience in high-level team support. The ideal candidate will work across an international team, ensuring productivity and adherence to company policies.

Benefits

Comprehensive benefits package

Employee stock purchase program

401K plan with company match

Health Savings Account

Employee Assistance Program

Qualifications

• Preferred candidate has a Bachelor's degree.
• Minimum of 6 years' experience in high level complex calendar management.
• Strong experience with Team support, managing international travel.

Responsibilities

• Manage leaders’ calendars and schedule meetings effectively.
• Support team through onboarding and logistical tasks.
• Assist in managing various projects for the executive team.

Skills

Communication

Multi-tasking

Customer Service

Interpersonal Skills

Independent Working

Organizational Skills

Education

Bachelor’s degree

Tools

Microsoft productivity tools

Job description

Join to apply for the Senior Team Business Administrator role at Apex Systems

Join to apply for the Senior Team Business Administrator role at Apex Systems

Job Description:

Job Title: Sr. Team Business Administrator

Job#: 2077022

Job Description:

Job Title: Sr. Team Business Administrator

Number of Openings: 2

Location: Remote – working EST time zone

Client Industry: Technology

Duration: 18 months – potential to extend

Rate: up to $42/hr.

Note: Candidates without high level executive support experience will not be eligible for the role.

Summary:

The main function of the Team Business Administrator, in representation of our operations team and executive office, is to provide administrative support to leaders and their teams and be the conduit of information. This role will support 2 Leads (and their teams) who each have a team of 9 working for them. This is an international team that is highly culturally diverse. You will also work on stretch projects supporting the exec office – ensuring leadership and teams remain compliant with the Client’s policies and procedures.

The role will consist of 50% calendar management, 25% team support (onboarding etc.) and 25% supporting various projects for the executive team

Job Responsibilities:

• Proactively manage leaders’ calendar, to ensure accurate scheduling and appropriate allocation of time, including scheduling with other Client executives and external customers and partners as needed.
• Partner and provide support to teams, including managing a wide variety of tasks/projects, planning and coordinating travel, and keeping leaders informed of changes to business operations processes and policies.
• Provide organizational support as needed, including but not limited to headcount management, morale events, DL management, space, and other tasks/projects as assigned.
• Manage new employee setup, and procurement of goods and services including computer equipment, asset tracking, and facility requests.
• Partner closely with their team to help with meetings, and meeting logistics including location planning and support for team events.
• Exercise sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees.
• Work as a steward of adherence to policies and procedures
  
  

Skills:

• Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one’s time.
• Strong ability to keep information organized and confidential.
• Ability to use and/or learn Microsoft productivity tools (Internal Microsoft tool knowledge is a plus)
• Build and maintain high quality business relationships with executives, business partners, other administrative staff.
  
  

Must have requirements:

• Bachelor’s degree is preferred
• Minimum 6 years’ experience in high level complex calendar management
• Minimum 6 years’ experience with managing international travel and Travel and Expense
• Minimum 6 years’ experience with Team support (onboarding, events, logistics etc.)
• Strong experience supporting a large team.
• Experience supporting an international team.
  
  

Nice-to-have experience:

• Large tech company experience,
• CVP level support or executive level support
• Demonstrates driving growth by taking on stretch projects
• Project management experience
  
  

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is part of the Commercial Segment of ASGN Incorporated.

NYSE: ASGN

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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